11-22-99 Council Workshop Minutes

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MINUTES CITY COUNCIL NOVEMBER 22, 1999 The City Administrator commented that recently there have been few problems with follow-through noting the use of the computer's come-up system for monitoring deadlines. The Administrator also noted that the key to Ryan Industria( Park will be in having code enforcement staff in place to ensure that follow-through is completed. Fahey ranked the Administrator at "E" in this area indicating that he is satisfied that our staff reviews the programs and services necessary and adjusts them to meet citizen needs. He indicated that he is not aware of all the measurables in place to gauge our effectiveness, but encouraged continuing benchmarking with other cities and the use of surveys to measure customer satisfaction. Fahey raised concerns with the fastpitch pro~ram and encouraged that the recreation staff work to meet both the needs of kids and coaches in providing a competitive program. Morelan ranked the Administrator at "E" and commented that Joel's performance in this area is directly influenced by the amount of resources authorized by the Council. Morelan felt he maximizes the limited resources at his disposal. He also noted that monitoring procedures and measurable outcomes have not been given high priority by the Council. Morelan suggested a stronger effort to finalize the street lighting policy, sump pump inspection program, and manufactured home parks emergency evacuation plans. Morelan felt the Administrator has done a good job of implementing and following through with the Y2K action plan. Council discussed the Administrator's "Relationship with Mayor/CounciP'. LaValle ranked the Administrator at `B" and indicated that he is always kept well informed. Pedersen provided an "E" ranking and stated that the Administrator is always available when needed. Fahey ranked the Administrator at "E" and stated that he models open and honest communications and encourages the team to do the same. Fahey commented on the Administrator's excellent verbal and written communications skills as well as his sensitivity to citizen's concerns. Fahey felt the Administrator did an outstanding job of keeping the Council informed. Morelan provided an "E" ranking. He commented that the Administrator has maintained an excellent relationship with the Council and carries out his responsibilities in an exemplary fashion exceeding all performance standards listed on the evaluation form. Morelan requested more frequent and timely information updates. He also commented that consultant's reports have improved over the past 12 months.