08-13-2025 Council Packet - Laserfiche WebLink

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TASK 2: PREFERRED CONCEPT DESIGN The Bolton & Menk team will work with the architect to review comments provided by City staff and the TAC stakeholders to prepare a preferred concept plan. One (1) 2-D rendered plan graphic will be developed, in addition to one (1) updated preliminary opinion of cost and one (1) 3D perspective rendering that highlights the indoor/outdoor relationship of the preferred concept. Task 2 Meetings: + In-Person Attendance at one (1) TAC Meeting on September 3, 2025 + Attend two (2) virtual coordination meetings with city staff and project architect to review the preferred concept and prepare for a joint presentation to City Council and the TAC Task 2 Deliverables: + One (1) 2D preferred concept plan graphic + One (1) 3D perspective rendering + One (1) preliminary project cost opinion for the preferred concept rounded to the nearest $50,000 TASK 3: APPROVALS + FINAL REPORT MATERIALS Subtask 3.1 Present Preferred Concept Plan The Bolton & Menk team will co-present the preferred concept plan, cost opinion, and perspective rendering with the project architect at a joint City Council/ TAC Meeting. Subtask 3.2 Final Report Materials We will provide materials and supportive text for materials presented in Subtask 3.1 for inclusion in the final report (compiled by others). Task 3 Meetings: + Attend one (1) in-person TAC/City Council meeting Task 3 Deliverables: + Supportive text for inclusion in the final report (by others) for Council approval FEE AND TERMS OF PROPOSAL SCHEDULE The anticipated schedule for this project is 9 weeks, with Council approval occurring on October 2, 2025. COMPENSATION This scope of work will be completed and invoiced monthly at Standard Hourly Rates with an hourly not to exceed fee of $15,000