01-13-10 Council Workshop Minutes

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MINUTES CITY COUNCIL JANUARY 13, 2010 Once this policy is drafted, the Council will review it for approval. 1'he policy will generally limit public comment by an individual on a specific topic to 4 or 5 minutes with additional time be allowed at the discretion of the Mayor. SUCCESSION The City Administrator reported that Council Member Keis has asked PLAN about a plan for City staff succession should vacancies occur. The Administrator reviewed his approach relative to staffing and his philosophy of matching employee duties to the strengths of the individual employee. The Administrator also reported that when employee vacancies occur, he has hied to reallocate duties of other employees in a manner that would best serve the City as well as take advantage of employees' strengths. A part of this process includes analysis and perhaps modification of the vacant position, prior to advertising the vacancy. Keis indicated that his concern is what the City would do if key positions become vacant. The Administrator indicated that if his position became vaca~rt, the City would likely conduct a search to fill the position. The same may be true for other department head positions. There was some discussion relative to the Parks & Recreation Department and the potential for future restructuring of programs and the department itself. Other opportunities relative to staffing that were discussed include the use of the prison crew again as well as college interns. The Administrator indicated that as opportunities present themselves, he would make recommendations to the Council for maximizing human resources. FIBER The City Administrator reported that the City of Roseville has contacted CONNECTION Little Canada asking out our interest in running a fiber connection from WITH the City Center to the Roseville Area Middle School. This connection ROSEVILLE would connect Little Canada to Roseville and is critical to our operations due to Roseville's lT support and shared software arrangements. 1'he Administrator noted that the fiber connection becomes even more important given the uncertainty of the I-Net through the cable franchise when that agreement expires in 2013. The Administrator repoifed that overall cost of the fiber connection is approximately $125,000 with flee School District paying half and the other half split between Little Canada, the Watershed District, and the City of Roseville. The Administrator reported that the City has dollars in its Cable Budget to pay for this connection. There was discussion about why Roseville, and the Administrator explained that Roseville has taken the lead in these issues and provides IT services to several of the surrounding cities. 3