01-10-11 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL JANUARY 10, 2011 The City Engineer reviewed the existing road conditions as well as the proposed improvement which consists of a mill and overlay of the entire length of roadway and repair and /or replacement of damaged curb. The Engineer also indicated that the City is providing the option of replacement of curb in the front of driveways to improve driveway access at a cost to be shared by the property owner and the City. Replacement of this curb section would also require residents to replace a portion of their driveway at their own cost to blend the driveway with the new curbing elevation. The Engineer estimated the proposed project cost at $115,000.00. He indicated that the city has received very competitive bids the last three years due to aggressive contractor competition. He expected bids to be competitive again this year, although noted that higher oil costs may impact bid prices. The Engineer then reviewed the City's Assessment Policy noting that the cost of a mill and overlay project is shared equally between the City and property owner. I -Ie noted, however, that the cost of storm sewer repairs is not assessed to property owners, but paid by the City. The Engineer estimated that the total amount to be assessed against Aspen Circle properties is $56,000, and pointed out that a per unit assessment method is being proposed. The Engineer noted that the property at 807 Aspen Circle appears to be subdividable, therefore would be assessed for two units. The property owner could defer the assessment for the subdividable portion of the property, and the Engineer noted that that assessment would never be collected if the property is not divided. The City Engineer then reviewed assessment payment methods which include payment of the assessment in full or part by the property owners with no interest within 30 days of adoption of the assessment. Property owners can also have their assessment certified to Ramsey County for collection with property taxes. Those assessments would be spread over a 10 year period. Interest would be charged, with the Engineer noting that the interest rate for 2010 assessments was 5 He anticipated that the rate would be slightly higher for 2011 assessments certified to property taxes. The Engineer then reviewed the proposed project schedule as well as construction issues. The Engineer then asked for questions from the general public. A property owner noted that there is limited traffic on Aspen Circle, and asked the typical life of a roadway. Then Engineer estimated that a road should last 20 years without the need for major repair. He indicated that 3