02-08-2012 Council Agenda - Laserfiche WebLink

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.Cl.W41I11C . - ASSOCIATES Memo TO: Honorable Mayor and City Council Members FROM: Lee Elfering, City Engineer DATE: February 3, 2012 RE: Interceptor 1 -LC -420 Joint Repair Project Bids were opened for the above referenced project at 11:00 a.m. on Wednesday, February 1, 2012 in accordance with the Advertisement for Bids. The project consists of the rehabilitation of the Metropolitan Council of Environmental Services (Met Council) sanitary Interceptor 1 -LC -420 by means of joint and manhole grouting, spot cure in -place pipe repair, and possible service connection grouting. This work is being performed to eliminate the infiltration and inflow of ground water into the sanitary system, bringing the sanitary line to an acceptable standard for turnback to the City of Little Canada. As per the turnback agreement between the City and Met Council, the design, construction, and construction administration costs for the mainline and manhole repairs will be reimbursed by Met Council and service work cost will be borne by the City. There were six companies on the plan holders list, but only one (1) bid was received from the following company: Corporation Base Bid Alternate #1 Total Bid infratech $318,513.00 $ 86,236.00 $404,749.00 The base bid included all work that will be reimbursed from Met Council and the alternate was for service work that would be paid by the City. The bid price received for Met Council work was $51,573.00 more than the $266,940.00 estimated in the agreement. The agreement provides 7 days for MCES to provide their approval to accept the bids or to reject all bids. At the time of this memo no response had been received. The agreement also outlines that the project can be rebid if Met Council and the City of Little Canada mutually agree. It is possible that rebidding of the work would result in a lower project cost, but there are some possible risks as well. Rebidding of the project will delay completion of the work approximately one month and increase the risk of the work not being completed prior to the normally high MI period in the spring. There is also no guarantee that rebidding will result in more bidders or a lower bid cost, however we did contact another contractor that was unaware of the bid and indicated he would be interested in the work. 10062 Flanders Court NE — Blaine, MN 55449 — Ph: (763) 780 -0450 Fax (763) 780 -0452 Memo - 020312 -CC (Initial Bid Review) 1