10-22-2025 Council Packet - Laserfiche WebLink

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Staff Report To: Mayor Fischer and Members of the City Council From: Laura Linehan, Assistant City Administrator Date: October 22, 2025 Re: Purchase of Generator at the Little Canada Fire Station Action To Be Considered: Motion to approve, table, or deny the following: •Quote from Allied Generators in the amount of $45,675.00 for the purchase and installation of a new generator at the Little Canada Fire Station. Background: The Fire Chief has submitted a request to replace the existing generator at the Little Canada Fire Station. The current unit, installed in 1991, is undersized and only provides limited emergency power to a few essential systems. Additionally, as the fire station serves as the city’s backup Emergency Operations Center, a full-building generator is necessary to ensure continuity of operations during power outages. Two bids were received for the purchase and installation of the new generator. After review by the Fire Chief and Public Works staff, Allied Generators in Shoreview, MN submitted the lowest responsible bid in the amount of $45,675.00, which will provide full power coverage for the building. Source Of Funds: The project will be funded through the Fire Equipment Fund (457). A total of $40,000 was allocated in the 2025 Capital Improvement Fund (CIP) budget for this purpose, based on the Kraus Anderson facility study estimate. The proposed quote exceeds this amount by $5,675.00, which can be covered within the existing Fire Equipment Fund balance. Per the city’s Finance Policy, this purchase qualifies as a Major Purchase (between $25,000 and $174,999). Such purchases require at least two quotes or proposals from qualified vendors, and approval by Department Head, City Administrator, and City Council prior to purchase. Two quotes were obtained and reviewed to ensure compliance with policy requirements. Staff Recommendations: Staff recommends the City Council approve and accept the low quote of $45,675.00 from Allied Generators for the purchase and installation of a building generator at the Fire Station. Attachments: •LCFD Request •Allied Generator Quote •Kodiak Power Solutions Quote