02-11-2026 Council Packet - Laserfiche WebLink

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Pre-Proposal Conference/Meeting Proposers are strongly encouraged to attend a Pre-Proposal Conference/Meeting at 10:00 AM CST on Monday, February 23, 2026, held in the City Hall Council Chambers located at: 515 Little Canada Road E, Little Canada, MN 55117 Attendance will provide proposers with an opportunity to ask questions and gain a clearer understanding of the project and expectations. Questions and Addenda All questions regarding this RFP must be submitted in writing to the RFP Administrator by the deadline identified in the Anticipated Project Schedule. Responses to questions and any addenda issued will be distributed to all known proposers and posted on the City’s website. Oral responses or interpretations shall not be considered binding. It is the responsibility of each proposer to verify receipt of all addenda prior to submitting a proposal. Submittal Requirements and Evaluation Criteria Proposals shall be concise, well organized, and submitted in the format below. Proposals will be evaluated by a City selection committee based on the corresponding evaluation criteria. The City reserves the right to interview selected firms, consider overall best value, and reject any or all proposals. Proposal Section (Required Content) Evaluation Criteria (How It Will Be Scored) 1. Cover Letter • Firm introduction and summary of qualifications and primary contact • Responsiveness and completeness • Demonstrated understanding of City objectives 2. Firm Qualifications and Experience • Legal name and office location(s) • Years in business and areas of expertise • Experience with community buildings or similar public facilities • Relevant professional experience • Demonstrated ability to deliver projects within budget and schedule 3. Project Team and Key Personnel • Project Manager and key staff • Roles and responsibilities • Resumes and availability • Qualifications and experience of proposed personnel • Team organization, capacity, and continuity