05-09-2012 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL MAY 9, 2012 LICENSES I3IRCHWOOI) CONTRACT FOR UTILITY BILLING SERVICES dance. The Administrator reported that the Mayor, Council Member Keis, and he met with representatives of LCRA to discuss additional modification to LCRA's rules to ensure that liquor sales are occurring in the most responsible manner possible. The full membership of LCRA was going to discuss this issue and present the City with rules for their 2012 Canadian Day tournament. The Administrator indicated that LCRA has not yet submitted their rules, therefore, he suggests action on the temporary liquor licenses be tabled until the next Council meeting. Keis introduced the following resolution and moved its adoption: RESOLUTION NO. 2012 -5 -81— TABLING ACTION ON THE LCRA TEMPORARY LIQUOR LICENSE APPLICATIONS UNTIL THE MAY 23, 2012 REGULAR COUNCIL MEETING The foregoing resolution was duly seconded by Boss. Ayes (3). Nays (0). Resolution declared adopted. The City Administrator noted that in late 2010 the City entered into an agreement with the City of Birchwood to do their utility billing. Late last year City staff expressed concern that Little Canada was spending more time on this task relative to the amount of money that was being paid by Birchwood. A thorough analysis was done and it was found that Little Canada was undercharging for the service. The Administrator reported that he then submitted a revised proposal to the Birchwood Clerk /Coordinator. One meeting was held with the Clerk to review the proposal and explain that while Little Canada is interested in continuing to provide the service, it cannot do so at a subsidy. This matter was then presented to the Birchwood City Council in March, and a committee of the Clerk /Coordinator and two council members was formed to review the issue with Little Canada. To date, there have been no meetings of that committee to which Little Canada was invited. The Administrator indicated that he informed Birchwood that he understood they would likely want to check prices; and he indicated that, to his knowledge, Birchwood is doing so. 'fhe Administrator reported that he recently contacted Birchwood inquiring about where they were in the process, and he received the response from the Clerk /Coordinator that was included in the Council packet. The Administrator reported that, at this time, it is his recommendation that the City give Birchwood the required six -month notice to terminate the utility billing service indicating that if the cost issue cannot be worked out, Little Canada will terminate service at the end of the six months. 3