03-05-2001 Council Special Agenda

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project at the City's southerly property line and leave the private property in its current condition. • The revised cost estimate reflecting the reconstruction of the storm sewer line was reviewed. (Copy attached) It was explained the Public Works Director has done the majority of the work on this project and will continue to do so. As a result, staff believes the total cost could come in less than this estimate. • The proposed cost allocation is 1/3 to the City, 1/3 to St. John's, and the remaining portion divided equally among the remaining three property owners. • The City is willing to finance the improvements as a special assessment. The term would be for 10 years and interest should be around seven percent. • The project would be bid with the City's road construction work due to the similar nature of the projects. Those bids will go out in the next week or so, depending on the outcome of the improvement hearing on March 5`h. • Construction should be of relatively short duration. At the conclusion of the presentation, the following comments were made: • George Rossez felt the replacement of the storm sewer at this time was a good idea given the poor condition of the corrugated metal pipe that they encountered during the construction of the NE Residence building. Ile noted this pipe was installed in the 1940's. + Those present asked about the possibility of on street parking (Little Canada Road & McMenemy) during construction. The City Administrator noted the current parking limitations and stated this would need to be addressed with the City Council. The need to have the lot in useable condition on the weekends for St. John's was also discussed, especially with the proposed school construction impacting other parking areas. The City Administrator stated we should be able to plan work to accommodate church usage, although gravel surfaces will be necessary during the course of the project. • A question was asked regarding the methodology for city bidding of the project. The City Administrator explained we could bid this component as an alternate to our street work. We could then send it out as a separate project to ensure we are getting the best price possible. • George Rossez stated the Credit Union was contemplating the installation of an automated teller machine. One possible location would be the unparkable area in the center of the lot. Staff commented that this area might work from a traffic flow standpoint. It would make snow removal more difficult. The City Administrator suggested Mr. Rossez develop a proposed plan for the ATM that could be reviewed. He noted the City Council would have to approve a lease for this facility. • The possibility of coordinating snow removal efforts to avoid multiple parties working in the lot was discussed. The City Administrator stated he would be comfortable recommending an arrangement to the City Council whereby the City would plow the entire lot area. We would charge the private property owners a flat fee per year that would be arrived at assuming time spent in an average year. Those present thought that idea might work. They will review their current arrangements to get a better feel for the reasonableness of this concept. • Corrine Schmidt asked about reimbursement for the storm sewer they reconstructed last summer during their building project. (The existing line went through their building site and had to be moved. That is when the poor condition was verified.) The City Administrator stated that if this project went forward, he would recommend Page 13