Laserfiche WebLink
MINUTES <br />CITY COUNCIL <br />SEPTEMBER 26, 2012 <br />wherein the City would offer a stipend to the Council to purchase their <br />own device. That device would be the property of the individual Council <br />Member. It is anticipated that any of the devices would have a 3 to 4 year <br />useful life. <br />With regard to how to annotate an agenda packet, Heiser again indicated <br />that there are numerous applications that range in cost from $.99 to <br />$14.99. With regard to storage, Heiser indicated that there are services <br />such as DropBox, a cloud -based storage. This would allow Council <br />Members the ability to access their agenda packet from any of their <br />devices. <br />Heiser reported that once the City goes to a paperless agenda, it would still <br />be staff's responsibility to get the packet to the Council Members on a <br />timely basis. There are numerous ways to do this, either through email, by <br />posting on the web site, etc. There is an issue with public and private <br />documents, however. Heiser indicated that if packets are posted on the <br />web site, there would have to he security in pace for private documents. <br />Heiser reported that Laserfiche is another option for posting the packet. <br />Laserfiche has a web component. Council Members could be given <br />passwords and would log in to retrieve their packets. This would also <br />given Council Members access to the information the City has stored in <br />Laserfiche, allowing them to search past meeting minutes and agenda <br />packets, etc. It was noted that Little Canada has all of its minutes in <br />Laserfiche, and approximately 15 years of agenda packets. <br />The Council and Heiser had additional discussion relative to security, the <br />ability to annotate packets, utilize cloud -based storage, devices available, <br />etc. Heiser reported that all of these details can be worked out. He also <br />pointed out that the City of Roseville would not support the Council <br />Members' individual devices. <br />Keis asked the next steps. The City Administrator indicated that the <br />Council would have to decide whether or not the devices they use would <br />be their personal property with the City providing a stipend for the <br />purchase of these devices. The issue of repair and maintenance of the <br />devices would also have to be addressed. The Administrator indicated that <br />perhaps a stipend per four year term would be provided by the City. Keis <br />noted the life is less than four years. Heiser reported that these are <br />consumable devices pointing out that you cannot even change the <br />batteries. New versions come out about every 18 months. Heiser <br />indicated that cities are adopting use policies, and suggested that Little <br />Canada do the same if it goes to a paperless agenda and provides personal <br />computer devices to Council Members. <br />2 <br />