02-19-2013 Council Special Meeting

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MINUTES CITY COUNCIL FEBRUARY 19, 2013 The Engineer reviewed in detail the proposed improvements which include the addition of left turn lanes on the Little Canada Road bridge and ADA compliant ramps at the cast end of the bridge. The existing concrete curb section from 35E to just west of the Church will be milled and overlaid, and sidewalk added on the south side behind the existing curb. Sidewalk easements will have to be acquired. In the existing bituminous curb section west of the concrete curb and extending to Edgerton Street a combination reconstruction /rehabilitation is planned. At the intersection of' Edgerton and Little Canada Road right turn lanes to northbound and southbound Edgerton Street are planned. There will also be storm water infiltration improvements as part of this project which will likely consist of the addition of rainwater gardens. The Engineer informed those present that should they want their driveways improved, that work could be done in conjunction with the new street. The street contractor may provide a good price given he is already on site. The City would encourage owners to get at least one other quote for work, however. Driveway work would be paid for separately by the property owner directly to the contractor. The Engineer then reviewed the construction process that would be used as well as details relative to mail and garbage service, driveway accessibility, work hours, etc. The Engineer reported that the County will fund a significant portion of this project. Sanitary sewer and water main work will be funded through the City's Water /Sewer Capital Improvement Fund. A portion of street improvements will be funded through special assessments to benefitting property owners, with the balance of street, sidewalk, and storm sewer improvement costs being paid for by the City's Infrastructure Fund and Municipal State Aid Funds. The Engineer then explained the special assessment process in detail which is based on the City's Assessment Policy which has been in place since 1995. 'I' he policy provides for adjustments to be made for unique projects to provide equity and fairness. He noted that due to the unique nature of the project (combination of mill and overlay, reclamation, and reconstruction), City staff is proposing that 50% of costs passed along to the City be assessed to benefiting property owners. The Engineer then explained the special assessment payment process that is utilized once assessments are approved by the City. He also explained assessment deferral options. The Engineer reviewed the anticipated project timeline. 8