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SCORE FUNDING GRANT GUIDELINES <br />PAGE TWO <br />3. A description of promotional efforts in the City; <br />4. A description of the City's in -house recycling program, <br />established pursuant to Minn. Stat. Section 115A.151; <br />5. A description of proposed uses for SCORE Funding Grants and a <br />budget itemizing proposed costs; and, <br />6. A resolution from the governing body of the municipality <br />requesting the funding allocation, or a certified copy of the <br />official proceedings at which the request was approved. <br />FOR CITIES THAT DO NOT ENTER INTO A JOINT POWERS AGREEMENT FOR <br />RECYCLING FUNDING: <br />A. The City shall incur expenses for reimbursement according to a <br />budget attached to the Agreement. The total amount available shall <br />be capped at a specific amount. The City shall not use grant funds <br />for expenses, or a portion of expenses, which have been or will be <br />reimbursed by other parties. <br />B. To receive reimbursement the City shall include proper <br />documentation for expenses including photocopies of contractor's <br />bills, bills for education expenses, staff time records, receipts <br />for equipment purchases, and other information to verify expenses. <br />C. Requests for reimbursement may be submitted at any time, but funds <br />will be distributed to the City four times each year, according to <br />the schedule in the table below: <br />For the period of: Reimbursement will occur after: <br />January 1 - March 31 <br />January 1 - June 30 <br />January 1 - September 30 <br />January 1 - December 31 <br />April 1 <br />July 1 <br />October 1 <br />January 1 of Following Year <br />Funds will be distributed on the condition that the City is current <br />in submittal of the semiannual reports due to the County. In the <br />event that the City's expenses are less than the amount <br />available to the City pursuant to the Grant Agreement, the County <br />will reimburse only the eligible amount expended by the City. In <br />the event that the City's eligible expenses exceed the amount <br />available to the City pursuant to the Grant Agreement, the County <br />will reimburse only the eligible amount in the Grant Agreement. <br />Page 75 <br />