04-10-1996 Council Agenda - Laserfiche WebLink

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NOTES OF THE MEETING WITH THE LITTLE CANADA HISTORICAL SOCIETY AND DAVID NYSTUEN, MINNESOTA STATE HISTORICAL SOCIETY APRIL 4, 1996 THOSE PRESENT: Jean Donovan Don Donovan Kathy Hanson Ray Hanson Johanna Meath Joan Pepin Tschida Lorraine Rosauer David Nystuen Kathy Glanzer The purpose of this meeting was for David Nystuen of the State Historical Society to review the collection of the Little Canada Historical Society and offer comments and suggestions about the collection. Nystuen was informed that the City Council is considering the possibility of an addition onto City Hall which would house the Historical Society, and questions have arisen about the value of the collection as well as square footage that would be necessary. Initial discussion has centered on 2,000 square feet. Nystuen felt that 2,000 square feet was appropriate pointing out that the Historical Society's collection will continue to grow. Nystuen pointed out that if the Historical Society gets more space, it may find that people will make more offers of things for their collection. Sometimes the things offered are items that someone no longer wants, but cannot bring themselves to throw away. Nystuen suggested that the Historical Society develop a strong collection policy outlining what it will take and what it will not. If this policy is in writing and it is applied consistently, people will understand if their offer is turned down. For example, the policy can state that the Historical Society does not collect farm equipment or antique cars because of limited space. The policy should state the sorts of items that the Historical Society is looking for. This policy can be run in the local newspaper or City newsletter so people will know what the Historical Society is looking for. Having a policy will also make the HS look more professional. If the HS is looking for photographs, the policy should state that it would like permission to copy photos, and will return the original back to its owners. Nystuen also suggested that the Historical Society develop a mission statement which outlines what it is trying to do. Nystuen stated that the HS should never assume that people know what it is doing. This mission statement should also be publicized. The mission statement should indicate the HS is not just a special group open to a select number of people, but open to anyone interested in joining. Rosauer pointed out if the City provides space at City Hall, the HS will have more exposure. Nystuen next suggested the HS develop a long -range plan, looking ahead 1 Page 4