03-13-1996 Council Agenda - Laserfiche WebLink

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Permanent part -time employees, working a minimum of 20 hours per week projected over a calendar year based on anticipated demands of the position, other than seasonal or temporary, will be granted vacation pro -rated based on average number of hours worked per month applied against the rate applicable above for a permanent full -time employee, rounded to the nearest hourly increment, not to exceed the full -time accrual rate. B. The City will make a reasonable effort, while considering the needs of the City, to schedule vacations of more than three working days at times requested by employees, provided that four (4) weeks advance written notice is given by the employee. Vacation schedules shall be set by the employer with due regard to the seniority of the employee, the preference of the employee, and the need for efficient and uninterrupted operation of the department. Once scheduled, an employee's vacation shall not be changed unless approved by the department head. Vacation may be granted without four (4) weeks advance notice at the discretion of the department head. However, as much advance notice as possible should be provided by the employee in order for the City to efficiently schedule vacations. C. Employees may use vacation time, after completing three (3) months of employment, as it is earned. D. Employees are allowed to carry -over into the succeeding calendar year an amount equal to the employee's annual vacation accrual rate. Special written authorization from the City Administrator must be granted to accumulate vacation in excess of this rate. E. When requesting use of vacation time, the vacation request form must be completed and approved by the employee's supervisor. One copy of this form is kept with the employee's time card and the other is returned to the employee, either (a) approved or (b) not approved with an explanation. F. No employee shall accrue vacation credit during any period of suspension, lay off, leave of absence, or other off - payroll status. G. Any employee who is laid off or who leaves the municipal service in good standing after giving two weeks notice of such termination of employment, shall be compensated for vacation leave accrued and unused prior to the date of lay off or termination. Any employee who is dismissed during a learning and evaluation period shall not be entitled to any vacation credit. H. Vacation leave shall not be granted in less than one -half 22 Page 29