01-10-1996 Council Agenda - Laserfiche WebLink

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FUND CONTROL AND RECORD - BINGO 1. Sales and money room clerks will complete work sheets for the site supervisor. The site supervisor will complete occasion reports and provide them to the gambling manager and accounting service. 2. The gambling manager will conduct bingo games according to rules, including complying to prize limits. 3. The gambling manager will insure and verify that a checker is on duty for each bingo occasion. Cash security is listed on an attached procedures sheet. 4. The paymaster will verify and record each bingo winner before prizes are paid. Prize receipts will be completed for winners of $100.00 or more. ACCOUNTING - MONTHLY REPORTS 1. The CEO will maintain all checking accounts Gambling monies will be deposited in gambling accounts separate from other organizational funds. 2. The CEO, President, Vice President, Secretary and Program coordinator are designated as check signers. Two signatures are required on gambling account checks. 3. The gambling manager and accounting service will maintain all deposit records. 4. The CEO and accounting service will maintain all expense records. 5. The CEO and accounting service will reconcile bank accounts. Bank statements will be maintained by the CEO and accounting service. 6. The independent accounting service at the direction of the CEO will prepare monthly tax returns. 7. The CEO and independent accounting service will prepare the following reconciliations and summaries for presentation to the membership at regularly scheduled monthly meetings. Tax returns with all required schedules. 12 month summary. Expense calculation report. Detail and summary of reconciled bank accounts. Cash reconciliation. Report of gambling equipment purchased, used and remaining inventories. Reconciliation of inventories. List of lawful purpose expenditures. Page 29