08-13-1980 Council Agenda - Laserfiche WebLink

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Section 1 ARTICLE VI MEETINGS DRAFT Regular meetings of the Advisory Board shall be held at least eight times annually, at such time and places as shall be desig- nated by the Advisory Board. Time, location, and frequency of the meetings of the committees shall be determined by the committee members. Section 2 NOTICE Subd. 1 Members shall be given at least five days notice in writing, or 24 hours notice by phone, of Advisory Board and Committee meetings. Subd. 2 Notice of meetings of the Justice Advisory Board and its committees shall be received by the Chief Clerks to the Ramsey County Board and to the City of St. Paul by 12:00 noon on the Friday prior to the week in which a given meeting is to be held. The notice shall contain the following information: name of committee, date, time, place of meeting and an agenda of items to be considered. The Executive Director of the County Board and the Mayor's Executive Assistant shall post such notices and provide such information to general circulation newspapers. Section 3 MINUTES Minutes of meetings of the Advisory Board and its committees shall be taken, and shall include a list of those committee members in attendance, a record of all formal votes, and a su miary of decisions and /or recommendations made at the meetings. Copies of minutes of regular meetings of the Advisory Board will be filed in the Office of the County Executive Director and that of the Mayor's Executive Assistant. Section 4 QUORUM Nine (9) Advisory Board members shall constitute a quorum for the transaction of business at any meeting of the Advisory Board. A majority of Advisory Board members appointed to a committee shall constitute a quorum for the transaction of business at the Advisory Board committee meetings. Section 5 VOTING Each member of the Advisory Board shall be entitled to one vote upon each matter submitted to a vote. A proxy= vote_ta$y.be registered with the Chairman by a member when he /she calls. the Chairman to be excused from a meeting. A majority vote is required to adopt any matter. * Section 6 CONDUCT OF BUSINESS Subd. 1 All meetings of the Justice Advisory Board and its committees, where action is required on a matter, shall be governed by the current edition of Robert's Rules of Order, newly revised. Subd. 2 Committee rules and procedures may be suspended by a two - thirds (2/3) vote of the committee members present. Subd. 3 Voting on any matter shall be by voice vote provided that a roll call shall be called and recorded on any issue if requested by one or more members. Upon request - repeat the motion and the name.. preceding a vote by the Commil