04-22-1981 Council Agenda - Laserfiche WebLink

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disseminated to individuals or agencies subse- quent to the collection of the data when specifi- cally approved by the Commissioner as neces- sary to carry out a function assigned by law. 3. All individuals asked by any employee or agent of this city to supply private or confiden- tial data concerning himself shall be informed of: The purpose and intended use of the re- quested data within the city; `D Whether he may refuse or is legally re- quired to supply the requested data; c i Any known consequence arising from his supplying or refusing to supply private or con- fidential data; and ;d? The identity of other persons or entities authorized by state or federal law to receive the data. 4. Private data may be used by and dissemi- nated to any person or agency if the subject(s) of the data have given their informed consent. When consent is given by the signing of an authori- zation statement, such statement must be: (a) in plain language; (b) dated; (c) specific in designating the particular persons or agencies to whom the data subject is authorizing to disclose information about him /her; (d) specific as to the nature of the information he /she is authorizing to be disclosed; (e) specific as to the persons or agencies to whom he /she is authorizing information to be disclosed; (f) specific as to the purpose for which the infor- mation may be used by any of the parties named in clause (e), both at the time of the disclosure and at any time in the future; (g) specific as to its expiration date which should be within a rea- sonable period of time, not to exceed one year except in the case of authorizations given in connection with applications for life insurance or noncancelable or guaranteed renewal health insurance and identified as such, two years after the date of the policy. PROCEDURES TO ASSURE THAT ALL DATA ON INDIVIDUALS IS ACCURATE, COMPLETE, AND CURRENT Within the time and budgetary limitations established by the city council, the Responsible Authority and designees will review all data on individuals in the possession of the city to deter- mine if to the best of their knowledge, it is accur- ate, complete, and current for the purposes for which it was collected. All subjects of public and private data, to the extent that this data is in active use within the city, shall be notified when the Responsible Authority has reason to believe that the data on these individuals is not accurate, complete, or current for the purposes for which it was collected. It will be assumed that data collected from data subjects is accurate, complete, and current for the purposes for which it was collected unless the data subject otherwise noti- -10-