03-08-1989 Council Agenda - Laserfiche WebLink

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promotional activities geared toward encour- aging cooperation at the beginning of the enumeration period. Since the census is not taken in one day, the activities of the com- mittee should continue for most of the col- lection process, with the peak impact of the committee targeted towards April 1, 1990. (d) Appointing a Government Liaison With the Committee The highest - elected official may wish to name a staff member of the government to serve as a liaison between the Regional Census Center and the committee and perform admin- istrative functions such as meeting logistics, typing, filing, mailing, and so forth. (e) Forming Subcommittees The chairperson may wish to divide the members of the committee into subcommit- tees based on the activities that the commit- tee plans to undertake. As an example, a subcommittee might be established to over- see the printing and distribution of posters and flyers to be used throughout the com- munity. A second subcommittee might be responsible for the preparation of pro bono public service announcements featuring local celebrities and officials for use on radio and television. A third subcommittee might want to use direct mail, the news media, special events, and special speakers to help pro- mote the census. evaluation of the Complete Count Commit- tee Program.The RCCs have responsibility for implementing the collection and promo- tion activities at the local level. 3. Suggested Meeting Schedule and Agendas (a) Committee Formation Meeting, February 1989 • Highest - elected official confers with staff and other leaders regarding Complete Count Committee objectives, functions, and types of activities to be undertaken. • Discusses the total membership of the Committee. • Considers names of prospective mem- bers making sure the committee member- ship represents a broad cross section of the community. • Highest - elected official names committee chairperson. • Highest - elected official or representative sends a letter of appointment to each committee member. • Suggests topics for initial meeting. • Sets date and place for the initial meeting (April 1, 1989). • Chairperson notifies all members by let- ter, stating the time and date of organiza- tion and planning meeting. (f) Announcing the Formation of the Commit- (b) tee We strongly suggest that you publicize your effort to support the census. We have pro- vided a sample press release that can be used in announcing the formation of the Complete Count Committee to the public. Spaces have been left blank in which the community's name, the highest - elected offi- cial's name, and the names of the commit- tee members can be inserted. This is simply a suggested format. (g) Reporting We would appreciate receiving documenta- tion of the activities of your Complete Count Committee for use in evaluating the success of the program. News clippings, texts of speeches, copies of promotional materials developed, and activity calendars are all examples of items that can be used in the documentation. A copy of any final report might also be forwarded by the local gov- ernment to the Regional Census Center (RCC) P a g e (See appendix B) as its contribution to our Organization and Plan of Action Meeting(s), April 1989 • Issue press release on the formation of the committee. • Arrange photo opportunity for the Com- plete Count Committee. • Announce welcome by highest - elected official or representative. • Have a briefing on committee objectives, functions, and types of activities to be undertaken by the chairperson. • Select and name committee secretary to maintain records, notes of proceedings, and other documentation. • Answer questions and ask for sugges- tions about committee tasks, duties, pro- cedures, and so forth, from committee members. • Request preliminary, on- the -spot commit- ments from members on kinds of assign- 1 6 ments they will undertake within overall guidelines. 6 COMPLETE COUNT PROGRAM 1990 CENSUS GOVERNMENTS PROMOTION HANDBOOK