09-25-2013 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL SEPTEMBER 25, 2013 PINETREE POND DEVELOPMENT AGREEMENT CREDIT CARD POLICY Montour introduced the following resolution and moved its adoption: RESOLUTION NO. 2013 -9 -174 — CALLING AN ASSESSMENT HEARING FOR LITTLE CANADA ROAD IMPROVEMENT NO. 2012 -06 FOR WEDNESDAY, OCTOBER 16, 2013, AT 7:00 P.M. The foregoing resolution was duly seconded by Keis. Ayes (4). Nays (0). Resolution declared adopted. The City Administrator requested that the Pinetree Pond Development Agreement be tabled until the next Council meeting. Council agreed. The development agreement will be reviewed at the October 9, 2013 Council meeting. The City Administrator reviewed the proposed Credit Card and Charge Account Policy drafted by the Finance Director. This policy also includes the credit card user agreement for employees authorized to use credit cards on the city's behalf. He noted that there are several reasons that staff feels it is now more efficient to utilize the use of a credit card for City purchases rather than continuing the current method of dealing with vendor credit. These include: *Improved efficiencies in not having to open credit accounts at multiple vendors; *Ability to use different vendors to help achieve better pricing; *Use of City credit cards will ensure the City is able to take advantage of the sales tax exemption that will be back in play commencing in 2014. Blesener asked about personal usage of the City's credit card as well as expense review. The Administrator noted that there will be no personal usage of the credit card allowed. He also indicated that when the credit card invoice is received by the City, there will be a number of statement reviews, i.e. by the Department Head, Accountant, and Finance Director. The Administrator reported that, if adopted, the Credit Card Policy will become a part of the City's Financial Management Policy. 9