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four (4) weeks advance notice at the discretion of the <br />department head. However, as much advance notice as <br />possible should be provided by the employee in order for the <br />City to efficiently schedule vacations. <br />C. Employees may use vacation time, after completing three (3) <br />months of employment, as it is earned. <br />D. Employees are allowed to carry -over into the succeeding <br />calendar year an amount equal to the employee's annual <br />vacation accrual rate. Special written authorization from <br />the City Administrator must be granted to accumulate <br />vacation in excess of this rate. <br />E. When requesting use of vacation time, the vacation request <br />form must be completed and approved by the employee's <br />supervisor. One copy of this form is kept with the <br />employee's time card and the other is returned to the <br />employee, either (a) approved or (b) not approved with an <br />explanation. <br />F. No employee shall accrue vacation credit during any period <br />of suspension, lay off, leave of absence, or other off - <br />payroll status. <br />G. Any employee who is laid off or who leaves the municipal <br />service in good standing after giving two weeks notice of <br />such termination of employment, shall be compensated for <br />vacation leave accrued and unused prior to the date of lay <br />off or termination. Any employee who is dismissed during a <br />learning and evaluation period shall not be entitled to any <br />vacation credit. <br />H. Vacation leave shall not be granted in less than one -half <br />day increments, unless specifically approved by the <br />department head. <br />I. Vacation time cannot be combined with normally worked hours <br />in a manner that will generate overtime pay for the <br />employee. <br />J. In lieu of hours worked in excess of forty (40) per week <br />that the positions of City Administrator, Public Works <br />Superintendent, and Parks & Recreation Director positions <br />typically demand, one week's vacation will be added to the <br />standard vacation schedule for these employees on an annual <br />basis subject to satisfactory performance as deemed by the <br />position's respective supervisor. This handbook and this <br />provision do not apply to Department Heads hired after July <br />12, 1995. <br />Funeral Leave <br />22 <br />Page 54 <br />