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DETAILED WORK PLAN- continued <br />Construction Document deliverables will include the following: <br />• Final check sets of drawings and specifications <br />• Final cost estimate (with C.M.) <br />• Consolidated final review comments from City staff <br />• Progress meeting minutes <br />• Architectural plans, drawings, and specifications <br />• Structural plans, drawings, and specifications <br />• Mechanical plans, drawings, and specifications <br />• Plumbing plans, drawings, and specifications <br />• Electrical plans, drawings, and specifications <br />• All plans, drawings, and specifications for the City Hall renovation and <br />remodel (if applicable at that time, based on budget discussions) <br />• Documents for the use of direct material purchases (with coordination <br />between City and C.M.) <br />• Complete bid sets of drawings and specifications (based on the <br />potential for multiple bid sets, to be analyzed during the entire design <br />process with the Construction Manager) <br />Upon completing the Construction Documents we will distribute the <br />Construction Documents to all pertinent City staff for final review and project <br />feedback. As we receive final comments from the City, we will incorporate any <br />subsequent modifications (if any) into the final documents prior to and during <br />the Addenda phase of the Bidding process. <br />To begin the Bidding /Negotiation phase, we will coordinate with the <br />Construction Manager to compile all project information to be provided to <br />contractors and assist the City and C.M. with dispersal of bidding documents to <br />potential contractors. We will also prepare agenda for and coordinate with the <br />C.M. for any contractor pre -bid meetings. We typically require the potential <br />contractors to attend the pre -bid meeting on -site, at the location of the <br />proposed work so that they have a chance to review the existing conditions <br />and pose questions prior to bidding on the project. Following the pre -bid <br />meeting we will compile and prepare responses to any RFIs, changes, existing <br />conditions and related Addenda. After the City and C.M. receive bids from <br />potential contractors, we will assist the City and C.M. in bidder evaluation for <br />accuracy, completion, and related work experience. We will assist the City and <br />the C.M. in producing any construction agreements as required. <br />Bidding/Negotiation phase deliverables will include the following: <br />• Pre -bid meeting agenda <br />• Addenda as required <br />• Construction agreements / Contracts (as required) <br />39 <br />