01-06-2014 Council Agenda - Laserfiche WebLink

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, cl- iI'rEc rs DETAILED WORK PLAN- continued The Construction Administration phase will begin after the entire team begins awarding contracts to the sub - contractors (with coordination between the entire Project Team). We will facilitate and coordinate pre - construction meetings as required to confirm the roles and responsibilities of all Project Team members (City, Contractors, Construction Manager, and Consultants) throughout the construction process. During the initial pre - construction meeting, the Project Team will review the emergency notifications process, submittal procedures, RFI process, security and safety requirements, requirements for future milestone pre - construction meetings, requirements for special inspections, and clarify the process for potential issues encountered during construction. We will also discuss the project schedule, and discuss long -lead time items for critical date requirements. During Construction, we will provide ongoing construction oversight, inspections, and regular construction meetings (with the C.M.) to provide assurance that the project is properly built according to the drawings and the specifications. We will coordinate with the City to make sure the project moves forward within budget, on schedule and per the scope defined in the project CDs and per all agreements and contracts with the City. Additionally, we will coordinate with the City and the Construction Manager for construction special inspections testing during construction. During the Construction process we will coordinate with weekly or bi- monthly onsite Project Team meetings to review construction progress, client concerns, safety procedures and the ongoing schedule. Additionally, we will discuss any outstanding items or concerns and identify a plan to mitigate any Issues. During our Project Team meetings, we will also review any RFIs, outstanding Submittals, and any change order requests and the proposed plan of action. Our Project Manager will also coordinate with specific members of the City and the C.M. for any City provided services. Prior to Substantial Completion, a Punch list will be prepared and reviewed at a Project Team meeting to identify and track any potential issues, incomplete Items, or quality concerns. We will also establish a Punch list completion date, verify that all necessary Punch list items have been identified and completed, track and coordinate any deferred commission Items, coordinate with the C.M. to identify responsible parties for resolving any outstanding items, and coordinate with the C.M. to identify warranty items for tracking. Prior to project Close -Out we will also discuss equipment training that will need to take place with the appropriate sub - contractors and City staff members. Training of personnel on the appropriate operation and continual periodic maintenance of mechanical items and maintenance related equipment is crucial to ensure the safe and long -lived operation of the equipment. %'n,tC* 12 mU 40