01-22-2014 Special Council Minutes

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MINUTES CITY COUNCIL JANUARY 22, 2014 Once the Capital Improvement Plan is updated, the next step is to conduct a public improvement process for the current year's proposed projects. The Engineer explained that process which begins with neighborhood informational meetings and progresses on to the public hearing to consider ordering of the improvement, which is this evening's hearing. If the project is ordered, the project is designed, property owners are invited to a 90% plan design meeting, the plan is finalized, and the City then advertises for bids. Once bids are received and awarded, construction commences and typically after substantial completion of the project, an assessment hearing is held. The Engineer then explained the assessment hearing process. At that hearing, property owners have the opportunity to voice opinions on the proposed assessments. The Council would act on any objections received and would then approve the assessments. The Engineer provided the background that resulted in the proposed improvement of Schletty Drive. He noted that this street has been included in the City's 5 -Year Capital Improvement Plan for the last few years. It is one of only two streets in the City without municipal water and fire protection. He reported that there is alligator cracking on significant portions of the roadway as well as failing patch areas and potholes. The project proposed is proposed to consist of street reconstruction resulting in a 28 foot urban section street with barrier concrete curb and gutter. Watermain is also proposed to be installed with water services up to each property line as well as the installation of fire hydrants along the street. Storm sewer will be evaluated for possible improvements. Storm water infiltration will he improved with the addition of rain water gardens and underground storm water improvements. Decorative street lighting could be added if the property owners are in support of this addition. With regard to storm water infiltration, the Engineer indicated that the City is required to infiltrate 1" of runoff over the impervious surface of the project area. This equates to 3,630 cubic feet of required infiltration. There are two methods to meet this requirement. The first is surface infiltration via rain water gardens. These are relative inexpensive to construct with property owners doing the routine maintenance and the City performing major maintenance. 1'he second would be underground infiltration with is expensive to construct and maintain and would be utilized as a last resort. The Engineer proceeded to describe rain water gardens in detail for the benefit of the property owners present. The Engineer reported that property owners would be able to replace their existing driveways in conjunction with the street project. Given that the 2