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HomeMy WebLinkAbout05-14-2014 Council AgendaAGENDA LITTLE CANADA CITY COUNCIL REGULAR COUNCIL MEETING WEDNESDAY, MAY 14, 2014 CALL TO ORDER — Regular Meeting — City Council — 7:30 p.m. Roll Call Mayor Mr. Bill Blesener Council Member Mr. Rick Montour Council Member Mr. John Keis Council Member Mr. Michael McGraw Council Member Ms. Shelly Boss City Administrator Mr. Joel Hanson City Attorney Mr. Pat Kelly City Planner Mr. Steve Grittman Cable TV Producer Mr. Kevin Helander City Clerk Ms. Kathy Glanzer APPROVAL OF THE MINUTES April 23, 2014 Regular Council Meeting ANNOUNCEMENTS * *This agenda is subject to change by additions and deletions. ** AGENDA CITY COUNCIL MAY 14, 2014 PRESENTATIONS 1. Quiet Zone Study — Dave McKenzie, Short, Elliot & Hendrickson CONSENT AGENDA 2. Approval of the Vouchers 3. Designate Absentee Ballot Board 4. Renewal of Liquor and Tobacco Licenses 5. Approval of Temporary Liquor License for Canadian Days Committee - August 1 -3, 2014 STAFF & CONSULTANT REPORTS City Administrator 6. Amendment to Tobacco Ordinance 7. Public Works /Parks Garage Update *Demolition Quotes *Participation in MPCA Containment Clean -Up Program 8. Veterans Memorial Project Update 9. City Hall Remodeling Update 10. Approval of Landscaping Expenditures 2 AGENDA CITY COUNCIL MAY 14, 2014 DEPARTMENT REPORT Economic Development /City Council Public Safety /Gaming Public Works 11. Inflow and Infiltration Update 12. Water Tower Logo Building /Zoning /Code Enforcement Parks & Recreation 13. Fire Barns /Skate Board Park Warming House Project Adjourn 3 515 Little Canada Road, Little Canada, MN 551171600 (651) 766 -4029 / PAX: (651) 766 -4048 www.ci.little-canadamin.us MEMORANDUM TO: Mayor Biesener and Members of the City Council FROM: Joel Hanson, City Administrator DATE: May 9, 2014 RE: Quiet Zone Study Presentation MAYOR 13i11 131esener COUNCIL Rick Montour John Keis Michael McCraw Shelly Boss ADMINISTRATOR Joel R. Hanson Dave McKenzie of SEI-I will be present at Wednesday's meeting to present the attached Railroad Quiet Zone Report that the City commissioned. Also attached is a listing of the next steps that was prepared by Mr. McKenzie. The attached notice of the presentation has been placed on the City's web site and on its cable channel. It was also forwarded to the Roseville- Little Canada Review, and hopefully, there will be an article in the May 13 °i issue of this newspaper. Pinally, I have attached a copy of a recent article in the St. Paul Pioneer Press relative to railroad safety issues in the moving of large shipments of crude oil. 1 Railroad Quiet Zone Report City of Little Canada, Minnesota SEH No. LITTC 126672 May 6, 2014 SEH Building a Better World for All of Us '' Engineers !Architects Planners: Scientists 2 SEH Buil ling a Bette' World for All of UJs° May 6, 2014 Mr. Joel Hanson City of Little Canada 515 Little Canada Rd. E. Little Canada, MN 55117 -1633 Dear Mr. Hanson: RE: Railroad Quiet Zone Report City of Little Canada Minnesota SEH No. LITTC 126672 The Canada Pacific Railroad has changed their system operations and the line through Little Canada has seen a substantial increase in rail traffic prompting noise complaints from the residents. This report outlines the steps necessary to obtain a federal approved quiet zone. Quiet zone rules were developed to allow railroads to suspend the use of railroad horns provided certain safety measures are in place. Local agencies need to make a formal request to implement a quiet zone. At a minimum, a crossing located within a quiet zone must have railroad signals with gates and constant warning time. Of the six crossings within the City, only one currently has railroad signals with gates. There will be substantial roadway and signal work to upgrade all the crossings within the City. The rules allow multiple quiet zones within a City and for phasing of the improvements. If you have any questions, do not hesitate to call me at 651.490.2042. Thank you for the opportunity to work with your City. Sincerely, /' David M. McKenzie, PE Project Manager ah slkowe0c112687214. prolim dsgn- rprtsloportdr ll3dmmrmised 2014 may Edocx 'Engineers 1 Architects I Planners 1 Scientists Short Elliott Hondrickson Inc., 3535 Vadneis Center Drive, S1. Paul. MN 55110 -5196 SEH is 100% employee-owned 1 sohlnc.com 1 651.490.2000 1 000.325.2055 1 888.908.8166 fax 3 Railroad Quiet Zone Report City of Little Canada, Minnesota SEH No. LITTC 126672 May 6, 2014 I hereby certify that this report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Own,/ Project Manager Date: May 6, 2014 Lic. No.: 23106 Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive St. Paul, MN 55110 -5196 651.490.2000 4 Table of Contents Letter of Transmittal Certification Page Table of Contents Page 1.0 introduction 1 2.0 Railroad Crossing Quiet Zones 2 3.0 Background on FRA Rules 3 4.0 Proposed Alternatives 6 4.1 Center Medians 6 4.2 Four Quadrant Gates 6 4.3 Crossing Closure 6 4.4 Stationary Horns 6 5.0 Crossing Analysis and Alternatives 7 5.1 Woodlyn Avenue (DOT # 689015V, RR MP 13.11) 7 5.2 South Owasso Boulevard (DOT # 689016C, RR MP 13.33) 7 5.3 Little Canada Road (DOT #689018R, RR MP 13.87) 8 5.4 Demont Avenue (DOT # 689021V, RR MP 14.42) 8 5.5 County Road B2 (DOT # 689022F, RR MP 14.67) 9 5.6 County Road B (DOT # 689025B, RR MP 15.19) 9 6.0 Risk Analysis 9 7.0 Implementation of a Quiet Zone 10 8.0 Funding Considerations 11 8.1 Federal Crossing Safety Program 11 8.2 Railroad Funds 11 8,3 Local Funds 11 List of Tables Table 1 — Risk Analysis Summary 10 Table 2 — Summary of Improvements 12 List of Appendices Appendix A Area Maps Appendix B Letters from CP and FRA Appendix C Summary of FRA Quiet Zone rules Appendix 0 Process Flow Chart for Obtaining a Quiet Zone Appendix E Risk Index Calculations Appendix F Crossing Analysis SEH is a registered trademark of Short Elliott Hendrickson Inc. Railroad Quiet Zone Report City of tittle Canada 5 LITTC 128672 Pagel May 2014 Railroad Quiet Zone Report Prepared for City of Little Canada 1.0 Introduction The City has been concerned about the impact of the railroad noise to the residents within the Cily from increased train traffic from the Canadian Pacific Railroad (CP). The CP operates a line that runs north south through the City paralleling Rice Street. The train noise is generated by the train horns blowing at six mainline grade crossings. This study addresses the requirements to implement a quiet zone within the City. The CP North South line through Little Canada is called the St. Paul Subdivision. The track is primarily used by the CP. The north end connects at Cardigan Junction with the Paynesville subdivision. The south end connects to the BNSF track in St. Paul. Cardigan is a rail yard and wye that allows trains to move between the two lines and also a place to interchange and store cars. The yard consists of 4 tracks. Trains can also meet there to pass. For many years, the railroad operations have remained steady without many changes to volume, speed or train length.. The Paynesville subdivision in Shoreview was running about 4 to 6 trains per day at speeds up to 40 miles per hour, Most of the trains were CN trains that passed through with their main interchange point at New Brighton or in Minneapolis. The St. Paul subdivision was a very lightly used connecting track that saw 2 trains per day at speeds up to 10 mph. Cardigan Junction was a very seldom used yard and where trains met to pass each other. Train speeds are regulated by the Railroad, FRA and MnDOT. The Railroad is responsible to set the maximum speed for a track. The railroad sets the speed based on track condition, track geometry, profile grades, bridges, train signal type, train signal locations, turnout locations and other operational issues. The FRA has developed track safety standards that use the track condition to set a safe speed on a section of track. Tracks have 7 classes of condition for freight trains that determine train speeds. Rail condition, tle condition, cross level, and drainage are a Mw of the components that determine track speed. Speed can also be restricted based on the train or rail car characteristics. The Railroads are required to follow these regulations or are subject to FRA fines. Trains speeds can be permanent or temporary until a track issue is resolved. MnDOT has train speed policies for road crossing signal systems. The maximum train speeds are based on the design of the circuitry of the signal system, Speed can also be restricted based on sight distance restrictions. The speed limits do not consider track condition. LITTC 126672 Page 1 6 A majority of the CP traffic used its main track from northwestern Minnesota that parallels Highway 55 and goes through the Twin Cities using either its track or the BNSF track to the main CP yard in the Pig's Eye area of St. Paul. The BNSF track was in better condition and allowed higher speeds. The BNSF track was busy but had available capacity and the operation was working for the CP. In 2012 the CP operations underwent several changes that have impacted the tracks in Little Canada. Some were a result of the increase in freight traffic nationally and others were the decisions of CP management. • The traffic levels on the BNSF have increased to a point where the operations are experiencing congestion. This increase is a combination of general improvement In the economy and specific areas such as the North Dakota oil boom. This congestion has put pressure on the CP to find additional capacity to haul their freight. The CP was using the BNSF tracks for most of their through shipments. A railroad that uses another railroad's track pays a fee to use that track. • The CP has a new upper management team that has been making major changes to the overall operations. One of their decisions is to shift traffic from the BNSF to the CP tracks through Little Canada. The CP will upgrade the rail, ties, and train signals, to handle the increase in traffic. These improvements have been completed in the Cardigan Yard area and will continue south over the next few years. In addition to having more control over their operations, it reduces the interchange fees that would be paid to outside railroads. • In addition to the increase in through traffic, there have been changes to interchange points within the Twin Cities for both its cars and the CN's trains. To handle this, Cardigan Yard has been undergoing a major upgrade that includes new train signals and track realignments to allow for a better movements to the south. Last fall the dties of Little Canada, Shoreview and Ramsey County met with the CP to discuss numerous Issues, Including the increase In noise. As a result of that meeting Interchange movements have been adjusted to limit idling locomotives and at -grade crossings being blocked by stopped trains, • The St. Paul subdivision connects with the BNSF in St. Paul near I -35E and Maryland Avenue. The major impediment to the increase in traffic on the St. Paul Sub was the low capacity turnout between the BNSF and CP tracks. The turnout was slow speed but it was also hand throw switch which limited how many trains could use it per day because it causes such an impact to the BNSF capacity. A construction project is planned that will upgrade this turnout to a powered switch that would allow for more capacity. These changes would allow the St. Paul Sub to increase its trains to between 5 and 8 per day, • The CP has also been in discussion with MnDOT Railroad Office about crossing safety. MnDOT is the ruling agency that determines what the appropriate warning devices are at at -grade crossings. They completed a field evaluation in May of 2013. Their recommendations are based on sight distance, train speed, crash history and roadway volumes. Based on a no increase in speed, no changes would be required. If the train speed is increased, additional crossing improvements would be required. 2.0 Railroad Crossing Quiet Zones In the 1996 legislation, the federal government preempted local and state governments from regulating train hom noise. In 2005, after many years of investigation and rule making, final rules regulating train horn noise were adopted. There are six public grade crossings within the City that could be included in a federally approved railroad quiet zone. LITTC 126672 Page 2 7 Railroad Quiet Zone Report City of Little Canada The FRA rules provide a mechanism to evaluate how the City may minimize the noise caused by the trains. The rules provide for communities to create quiet zones where trains are exempt from horn regulations. There can be multiple quiet zones in a Community provided that each zone meets the criteria in the rules. This allows for phasing of quiet zones based on funding, local development, and jurisdictional issues. There are three basic options for the City to reduce noise. 1. Permanently close or grade separate (bridge) the roadways from the tracks 2. Install wayside or stationary horns at a crossing. 3. Comply with the FRA rules for a full -time or a nighttime quiet zone. Wayside or stationary horns are a relatively new technology that has recently been approved for general installation. The wayside horn replaces the train mounted horn with a horn mounted at the crossing. The wayside horn is activated by the crossing signal system. The Road Authority is generally responsible for installation and maintenance of the system. The noise level is comparable to a train horn, but it decreases the noise impact area. The stationary hom works well in non - residential areas, because the immediate area near the crossing is subjected to the full noise of the hom for 25 seconds, rather than a gradual increase as the train approaches. Although the wayside horn was authorized in the quiet zone rule packet, it is technically not in a quiet zone. It is considered the same risk level as a train mounted horn. The FRA quiet zone rules allow a community to establish a quiet zone, provided a series of conditions are met. The community has the option of a 24 -hour per day zone or a nighttime (10:00 p.m. to 7:00 a.m.) zone. The process of obtaining either one is the same. 3.0 Background on FRA Rules The FRA was directed in the early 1990s to establish national standards for locomotive horns at public grade crossings. After careful research, the FRA released draft rules in 2000. In December 2003, Interim Final rules were Issued, and on April 27, 2005, the Final Rules were adopted. These rules preempt any state or local laws related to locomotive train horns. The Final Rules have four distinct parts. Quiet zone issues dominate the rules and are of most interest to local communities, even though the three other parts will help to reduce noise impacts. The four sections are: 1. Railroads must sound the hom 15 to 20 seconds prior to a train's arrival at a grade crossing, but not more than one - quarter mile in advance of the crossing. 2. The rules describe a minimum and maximum volume level for a train hom. (96 dB (A) and 110dB (A)). 3. The rules outline a new test procedure to determine hom compliance. 4. The rules have provisions for local communities to establish quiet zones, where railroads are exempt from blowing the locomotive horns. There are six types of quiet zones. Four of these quiet zone types provide for a transitional process for preexisting train horn bans. The City does not meet these requirements. The two types of zones that the City meets are 1) a 24 -hour quiet zone or 2) a partial nighttime quiet zone. The partial quiet zone would run from 10:00 p.m. to 7:00 a.m. The requirements for either a full -time or partial nighttime quiet zones are the same. The City can choose which Railroad Quiet Zone Report City of Little Canada 8 LITTC 126672 Page 3 type to establish. Communities that have chosen the part-time zone reasoned that risks associated with no train homs were greatly reduced at night because of the decreased traffic volumes. The FRA has incorporated flexibility in the process to create quiet zones, but has also made the process complex. The concept utilizes a risk index approach that estimates expected safety outcomes. Risk is averaged over the railroad crossings in the proposed zone and compared to a national risk level called the National Significant Risk Threshold (NSRT). This risk analysis computes a Risk Index With Horns (RIWH) and a Quiet Zone Risk Index (QZRI). This analysis determines what crossing improvements are needed for a community to establish a quiet zone. At a minimum, all new quiet zones must have railroad signals with gates. The FRA has provided an Internet site (www.fra.dot.gov) to allow for the calculation of the QZRI and RIWH and NSRT. This is commonly called the Quiet Zone Calculator. There are different ways that a community can institute a quiet zone, and they are based on the risk index approach. Each method may require the community to apply for different types of quiet zones. • A community can install supplemental safety measures (SSM) at each crossing. This would allow for automatic approval from the FRA. • If SSMs are impractical at every crossing, a risk analysis is calculated and if the RIWH is less than the NSRT, or if the QZRI is less than the RIWH, a quiet zone can be instituted without additional safety measures. • If the risk index cannot meet the FRA standards, the City can propose an Altemative Safety Measure (ASM) that the FRA will evaluate on an individual case basis. There are five predetermined engineering improvements, called supplementary safety measures (SSM) that can be used to lower the OZRI and bring a crossing(s) into automatic conformance with the rules. The five SSMs include the following: 1. One -Way Streets with Full Gate Coverage — One -way streets allow for the gate(s) to be placed on the approach lanes of traffic, and vehicles cannot go around the gates. Vehicles also cannot get trapped between the gates. 2. Nighttime Closure of a Crossing — The roadway would be closed by the use of some type of barricade(s) that can completely close off the crossing. This would be used only if a part-time quiet zone is requested. The closure must Include a process that will verify that a crossing has been closed for the night. Other cities have used an automatic barricade that is locked into place and provides a warning light to the train that the crossing is closed. 3. Permanent Closure of the Crossing — This means that the roadway would be closed and barricaded permanently. The railroad signals and surface would be removed. Under the FRA risk computations, the closure allows a credit in the risk assessment that may allow other options at the remaining crossings in the zone. 4. Raised Center Medians — Raised center medians a minimum of 60 feet long (100 feet long preferred) are installed to prevent vehicles from driving around the gates. If the median is less than 6 inches tall, traffic delineators are required. If a roadway is of sufficient width, medians are relatively inexpensive to install. The disadvantage of medians is disruption to local access. 5. Four Quadrant Gates — Four quadrant gates are regular railroad gates with two additional gates being added to the exit traffic lanes. This will completely close off the crossing. The exit gates are on a delay that will allow a vehicle to clear the crossing before descending. LITTC 126672 Page 4 9 Railroad Quiet Zone Report City of Little Canada Traffic loop detectors may be required to detect if a vehicle is stopped on the tracks. The advantage of this SSM is that no additional roadway work is usually needed for the gates to be installed. The disadvantage is that there is the potential to trap a vehicle, they are expensive to install, the City may assume maintenance of the loop detectors and the City may be responsible for the extra maintenance for the extra gates. If SSMs or Risk Index level is insufficient, Alternate Safety Measures (ASM) can be proposed to the FRA for individual crossings. These ASM can be non - engineering solutions, such as traffic enforcement, photo enforcement, or education programs. Other engineering solutions can be proposed if shown to be effective in improving safety. These may include different styles of medians or a new type of warning device. A community is required to provide documentation that an ASM is effective. This documentation may require video camera installation, review of police efforts to enforce crossing violations, or a record of public service announcements. The level of documentation is not well defined in the rules. The three most popular ASMs are: 1. Photo Enforcement of Traffic Violations — This is a system of cameras that monitor the railroad crossings and will issue traffic tickets to violators. In Minnesota, it is against state law to use photo enforcement for traffic violations. 2. Increased Traffic Enforcement — This is a program that targets traffic violations near railroad crossings. The Quiet Zone submittal would outline and document what the City has done to enforce traffic violations. 3. Partial Center Medians — This is where full length medians are not possible on both sides and a median is installed on one side. The FRA will compute a partial risk reduction, based on the crossing improvements. The FRA rules require communities to notify the FRA, the State Department of Transportation, and the railroad that they are interested in creating a quiet zone and provide a process for these interested parties to comment. The process has some built in time periods and can take 4 to 6 months to implement. If signal work is required, a year or more is a normal time frame to implement a quiet zone. If SSMs are installed according to the rules at all crossings, the community will receive an automatic approval for a quiet zone. If ASMs or other exceptions are needed, FRA review and approval will be needed, The rules are silent on the liability to either the railroad or communities who enact quiet zones. In the record of decision, the FRA discusses railroad and community liability. In the record of decision (page 66), the FRA says "As for the public authority that creates a quiet zone in accordance with this part, FRA expects that courts will apply the standard of care set by this rule, inasmuch as any quiet zone established in accordance with this part will have been established in accordance with federal law and FRA's intention to preempt State laws expressly stated." This rule, in effect, establishes the standard of care for the creating of quiet zones and the sounding of train horns, providing reassurance both to railroads and communities that no plaintiff will prevail on the basis that an audible warning has been withheld. Further, this rule making does nothing to undermine the sovereign immunity of State and local governments, where they have asserted it. The rules encourage joint establishment of quiet zones where there are multiple roadway jurisdictions. Generally, one government agency will take the lead and coordinate the process Railroad Quiet Zone Report City of Little Canada 10 LITTC 126672 Page 5 4.0 Proposed Alternatives The following is a discussion regarding the feasibility of installing SSMs at each of the six crossings. One -way streets and grade separations are impractical for the City of Little Canada. 4.1 Center Medians Center medians have become a popular SSM alternative for local communities because they can be inexpensive compared to other SSM options and are easy to install. The rules require that the medians be raised and be a minimum of 100 feet long. In certain situations, medians can be shortened to 60 feet, If a median is less than 6 inches high, delineator signs must be installed on the median. 4.2 Four Quadrant Gates Four quadrant gate systems have two additional exit gates installed compared to a traditional signal system These exit gates operate on a delay to the normal gates to allow vehicles to clear the crossing. The addition of the two exit gates requires a complete rewiring of the crossing circuitry and generally will require the installation of loop detectors in the pavement. Loop detectors would detect if a vehicle is stopped on the track and would keep the existing gate in the up position, so the vehicle is not trapped between two gates. The rewiring of the signal system is needed because the exit gate circuitry is complex and needs a new controller and additional battery backup capacity. The CP's policy is that the Road Authority will be responsible for the installation and maintenance of the loop detectors and the two additional gates. Detailed cost estimates to upgrade are not available at this stage of a project but the cost will be around $350,000 to $450,000 plus the maintenance costs of $2,000 to $3,000 per year per crossing. Complete new signal systems may be required. 4.3 Crossing Closure Permanent closure of a crossing is the removal of the crossing surface and roadway approaches. There are also provisions in the rules for temporary closures, usually based on time of day. The rules require that a positive indication to the railroad is required that the crossing barricades are in place. This is normally done with electronic gates and signal indications. 4.4 Stationary Horns Wayside or stationary horns are a relatively new technology that has recently been approved for general installation. The wayside horn replaces the train mounted horn with a horn mounted at the crossing. The wayside hom is activated by the crossing signal system. The Road Authority is generally responsible for installation and maintenance of the system. The noise level is comparable to a train horn, but it decreases the noise impact area. The stationary horn works well in non- residential areas, because the immediate area near the crossing is subjected to the full noise of the horn for 25 seconds, rather than a gradual increase as the train approaches. Railroad signals with gates are required when stationary horns are installed. The wayside hom was authorized in the quiet zone regulations but it is technically not in a quiet zone. It is considered the same risk level as a train mounted horn. Stationary horn costs range from $75,000 to $125,000, plus a monthly maintenance cost. LITTC 126672 Page 6 11 Railroad Quiet Zone Report City of Little Canada 5.0 Crossing Analysis and Alternatives There are six at -grade crossings within the City. The FRA rules require that a multiple crossing quiet zone must be on the same corridor and have similar characteristics to be combined into a quiet zone. The following is a detailed look at the improvements needed for each crossing. 5.1 Woodlyn Avenue (DOT # 689015V, RR MP 13.11) Woodlyn Avenue is a two lane dead end roadway that serves a light industrial area. There is heavy development in three quadrants of the crossing. The existing warning devices at the crossing are crossbucks and stop signs. There are multiple driveways, parking areas and access points near the crossing. The ADT is estimated at 380, with a large percentage of trucks. The City is looking at redevelopment in the area east of the track between Woodlyn Avenue and South Owasso Blvd. This may offer an opportunity of close the Woodlyn crossing or modify the approaches. Railroad signals with gates would need to be installed to provide the minimum level of warning devices at the crossing. Because of the geometries of the roadway additional safety measures would be necessary to provide a safe quiet zone crossing. Installing raised medians would require the realignment of the roadway on the east side and the closure of several access points. This would require more discussion with the local businesses to provide appropriate access. Four quadrant gates or stationary horns could be installed within minimal disruption to the roadway users. This crossing may be an appropriate use for stationary horns but would still require new railroad signals with gates. The proposed improvements are: • Install new railroad signals with gates; • Add NO TRAIN HORN" signs to the existing advance warning signs; • Install center medians and reconfigure the parking lot and driveway access points. The estimated cost is estimated to be between $275,000 and $350,000. The signal improvements costs included in the range above is between $225,000 and $250,000. 5.2 South Owasso Boulevard (DOT # 689016C, RR MP 13.33) South Owasso Boulevard is a two lane roadway. The existing warning devices are flashing light signals (no gates). There is development in all four quadrants. The northeast quadrant is expected to be redeveloped. The signals would need to be upgraded (or replaced) with a new railroad signal with gates to meet the minimum compliance with the quiet zone rules. The risk index levels are low enough that no supplemental safety measures would be required but partial medians would be suggested. The proposed improvements are: • Install new railroad signals with gates; Railroad Quiet Zone Report City of tittle Canada 12 LITTC 126672 Page 7 • Add NO TRAIN HORN" signs to the existing advance warning signs; • Install a center median on the west side of the crossing and a partial median on the east side. The estimated cost is estimated to be between $250,000 and $300,000. The signal improvements cost included in the range above is between $225,000 and $250,000. 5.3 Little Canada Road (DOT #689018R, RR MP 13.87) Little Canada Road is a two lane roadway. The existing warning devices are flashing lights (no gates). The ADT is 5,400. There is development in all four quadrants The signals would need to upgraded (or replaced) with a new railroad signal with gates to meet the minimum compliance with the quiet zone rules. The risk index levels indicate that supplemental safety measures would be required. Raised medians could be installed except that the residential driveway in the southwest quadrant is an issue. Four quadrant gate system or stationary horns could also be installed. The proposed improvements are: • Install new railroad signals with gates; • Add "NO TRAIN HORN" signs to the existing advance warning signs; • Install a center median on the east side of the crossing. The estimated cost is estimated to be between $250,000 and $300,000. The signal improvements included in the range above is between $225,000 and $250,000. 5.4 Demont Avenue (DOT # 689021V, RR MP 14.42) Demont Avenue is a two lane roadway. The existing warning devices are Clashing lights (no gates). The ADT is 1,950. There is development in three quadrants and a wetland in the fourth. The signals would need to be upgraded (or replaced) with a new railroad signal with gates to meet the minimum compliance with the quiet zone rules. The risk index levels indicate that supplemental safety measures would be required. Raised medians could be installed on the west side but Jackson Street and the trail on the east side prevents a raised median. Four quadrant gate system or stationary horns could also be installed. The proposed improvements are: • Install new railroad signals with gates; • Add "NO TRAIN HORN" signs to the existing advance warning signs; • Install a center median on the west side of the crossing. The estimated cost is estimated to be between $250,000 and $300,000. The signal improvements cost included in the range above is between $225,000 and $250,000. LITTC 126672 Page 8 13 Railroad Quiet Zone Report City of Little Canada 5.5 County Road B2 (DOT # 689022F, RR MP 14.67) County Road B2 Road is a two lane roadway with a continuous center turn lane. The existing waming devices are flashing lights with gates. The ADT is 1,100. There is development in all four quadrants. The signals meet the minimum compliance with the quiet zone rules. The risk index levels indicate that supplemental safety measures would be required. Raised medians could be installed. The proposed improvements are: • Add "NO TRAIN HORN" signs to the existing advance warning signs; • Install a center median on both sides of the crossing. The cost is estimated to be between $25,000 and $50,000. 5.6 County Road B (DOT # 689025B, RR MP 15.19) County Road B is a two lane roadway. The existing warning devices are flashing lights (no gates). The ADT is 5,000. There is development in all four quadrants. The roadway is under County jurisdiction and is the border between Little Canada and Maplewood. The signals would need to upgraded (or replaced) with a new railroad signal with gates to meet the minimum compliance with the quiet zone rules. The risk index levels indicate that supplemental safety measures would be required. Raised medians could be installed. Four quadrant gate system or stationary horns could also be installed. The proposed improvements are: • Install new railroad signals with gates; • Add "NO TRAIN HORN' signs to the existing advance warning signs; • Install a center median on both sides of the crossing. The estimated cost is estimated to be between $250,000 and $300,000. The signal improvements cost included in the range above is between $225,000 and $250,000. 6.0 Risk Analysis The FRA has developed a risk analysis to evaluate proposed quiet zones. The analysis is based on their national crossing inventory and accident databases. The accident prediction model uses 12 criteria to determine the probability and severity of a vehicle -train crash at each crossing. Using these calculations, a National Significant Risk Threshold (NSRT) and an individual Risk Index with Homs (RIWH) can be developed. The FRA has also compared crossings that have had quiet zones in -place with non -quiet zone crossings and has developed a Quiet Zone Risk Index (QZRI) and an effectiveness rating for each type of SSM. Using their Quiet Zone Calculator, these various index numbers are computed and provide the basis for what needs to be done at each crossing in order for a community to obtain a Quiet Zone. Appendix E has the quiet zone calculator results from the FRA website. Risk is averaged over the railroad crossings in the proposed zone and compared to a national significant risk threshold level (NSRT). This risk analysis computes a Risk Index with Horns Railroad Quiet Zone Report City of Little Canada 14 LITTC 126672 Page 9 (RIWH) and QZRI. This analysis determines what crossing improvements are needed for a community to establish a quiet zone. At a minimum, all new quiet zones must have railroad signals with gates. Appendix D is a process flow chart outlining the steps needed to obtain a quiet zone. There are different ways that a community can institute a quiet zone based on the risk index approach. • Install supplemental safety measures at each crossing • If the RIWH is less than the NSRT • If the QZRI is less than the RIWH Table 1- Risk Analysis Summary Type of Improvement RIWH QZRI QZRI with SSM Comment National (NSRT) 14,347 Existing Woodlyn Avenue 6,942 4,182 836 Raised median South Owasso Blvd 14,438 8,698 1,739 Raised median Little Canada Road 26,148 15,752 3,150 Raised median Demont Avenue 17211 10,368 829 2,307 4 Quad gates Raised median Co Rd B2 19,220 11,537 Co Rd B 17,959 10,819 2,163 Raised median Total 101,850 61,356 11,022 Average 16,975 10,226 1,837 7.0 Implementation of a Quiet Zone Phasing of quiet zones is a process where a community can group the crossings based on spacing, similar land use characteristics, safety and funding considerations. Phasing can get complicated but many communities have successfully implemented multiple quiet zones. The City should consider the following series of questions to decide how to implement a quiet zone: 1. Should the quiet zone be night time only? The rules allow two different types of quiet zones; a 24 hour /day or a nighttime. The rules are the same but some communities have shown a reluctance to suspend the train horns during the heavy roadway or pedestrian traffic periods of the day. 2. Should each crossing have SSMs installed? Supplemental Safety Measures are very effective but the way the rules are written, communities can average the risk among all the crossings so some may not have any improvements at all and still meet the requirements. The City needs to weigh the risk of no horns and no improvements at some of the crossings. Could partial SSMs be installed? If not all the crossings have SSMs at the implementation stage, these improvements could be incorporated into future roadway or redevelopment projects, LITTC 126672 Page 10 15 Railroad Quiet Zone Report City of Little Canada 3. How are the crossings spaced? Spacing of the crossings is important since the quiet zone boundary is % mile either side of a crossing, so if another crossing is within that zone, it also must be included in the same quiet zone. The spacing of the six crossings allow the City to be divided up into 3 separate zones. The 3 north crossings (Woodlyn Avenue, S Owasso Blvd., and Little Canada Road) need to be one zone. The 2 middle crossings (Demont Ave and Co Rd 82) is another and Co Rd B could be a standalone. The decision on phasing is a local decision. 8.0 Funding Considerations Funding of grade crossing improvements for quiet zone implementation is a challenge for the local communities. There are no programs that directly pay for crossing improvements, but there are programs that may allow for certain portions of the projects to be funded. 8.1 Federal Crossing Safety Program The Federal Highway Administration (FHWA) has a grade crossing safety program directed toward new railroad signal installations or crossing closures. The program is administered by MnDOT. Minnesota receives about four million dollars per year which is enough for about 20 new signal systems state wide. MnDOT prioritizes the project requests primarily based on crash history and site distance limitations. The program pays 90 to 100 percent of the signal costs. These funds cannot be used for improvements directly needed for a quiet zone but could be used if the safety improvements are needed without quiet zone consideration. The program funds are committed until 2017. 8.2 Railroad Funds The Railroads do not normally provide funding for signal projects. They sometimes will provide matching funds to replace antiquated signal systems. The Railroads will fund some improvements if their operations have changed to cause a significant safety concern. Increase in speeds will trigger an issue with site distance. When MnDOT and CP did a field review in 2013, the recommendations from MnDOT was that CP install new or upgrade systems if CP went to a 40 mph operation. At this time, CP does not anticipate going to that speed, because of other priorities. There still could be an increase in traffic, 8.3 Local Funds Local funds are from agencies or road authorities that could be a combination of State Aid road funds, general fund or local business contributions. These funds are normally used to pay for the supplemental safety measures (raised medians). Railroad Quiet Zone Report City of Little Canada 16 LITTC 126672 Page 11 Table 2 — Summary of Improvements Roadway Existing Warning Device Proposed Improvements Cost Range Woodlyn Avenue Crossbucks & Stop Signs Flashing Light Signals with gates; Raised Center medians; adjust side access $275,000 4350,000 South Owasso Blvd Flashing Light Signals Flashing Light Signals with gates; Raised Center medians 5250,000- 5300,000 Little Canada Road Flashing Light Signals Flashing Light Signals with gates; Raised Center median on east side $250,0004300,000 Demont Avenue Flashing Light Signals Flashing Light Signals with gates; Raised center median on west side; 5250,000- 5300,000 Co Rd B2 Flashing Light Signals with gates Raised center medians 525,000- $50,000 Co Rd B Flashing Light Signals Flashing Light Signals with gates; Raised center medians 5250,000- 5300,000 TOTAL. $1,300,000.51,000,000 LITTC 126672 Page 12 17 Railroad Quiet Zone Report City of Little Canada Appendix A Area Maps 18 This Page Left Blank Intentionally 19 o' O K c 20 • 1 1 21 22 0 7 co N W z o c N S 3 7 y C! > ❑ Q 0 o N J �.4 1= W 23 Appendix B Letters from CP and FRA 24 This Page Left Blank Intentionally 25 a E 0 o 1.. C M y O N C 'b. N N a C4 C4 w y e 0 0. U OFCYO a °' o o Harmon HXP -3R Harmon PMD -2 LED enhanced Stop Signs Sight lines limited — Upgrade existing RR active warning '.. system to Gates Hannon PMD -3R N d 0. GoG w S Sight lines limited — Upgrade existing RR active warning system to Gazes Harmon PMD -2 Skewed Crossing: sight lines limited — Upgrade existing RR active warning system to Gates Hannon PMD -3R Sight tines limited — Upgrade existing RR active warning system to Gates Harmon PMD-2 Railroad Responsibility Maintain current speed until current warning system updates approved and new o ratin • license issued Maintain current speed until current warning system updates approved and new o ratio license issued Work with St. Paul Regional Water Services to address crossing safety related to s increase Add Gates to existing Mast Mounted Flashers. Maintain current speed until current '.. warning system updates approved and new operating license issued Maintain current speed until current warning system updates approved and new o ratio license issued Add Gates to existing Mast Mounted Flashers. Maintain current speed until current warning system updates approved and new operating license issued Add Gates to existing Mast Mounted Flashers. Maintain current speed until current waming system updates approved and new operating license issued Add Gates to existing Mast Mounted Flashers. Maintain current speed until current warning system updates approved and new operating license issued Road Authority Responsibility Road Authority St. Paul Ramsey County Private (St. Paul Regional Water Services) Ramsey County >, C 0 U U 1 City Little Canada City Little Canada City Little Canada c g s E. Arlington Ave W. Larpenteur Ave Water Department Road County Road B County Road B2 Demon Ave 0 a :3 South Owasso Road Lirl en h M M P h M N m oq M N to h M USDOT o030 oo e r e m .0 L. b >-• b 000 Uh 'g- 26 a E 0 3 u0 yyyyyy N N i N w Kt 3 4) v 4) 0 CI. 0 OFCVO Rank for Gates (2017) 4 5 a a 0 V Haz Met Vehicles, Steep Approach Grades, Sight lines limited Stop Signs Limited Sightlines c Railway offered to pay City to close crossing — other access is available. City took under advisement (Dan Curley, Public Works Sus rintendent) Harmon PMD -3R T A 3 a a a o 4 c Maintain current speed until cuaent warning system updates approved and new o ' - rating license issued Road Authority Responsibility Road Authority City Little Canada City of Shorewood Ramsey County m a .3 N ' T 8 2 North Owasso Road 3 i w g Q M U M g h try O� h USDOT i .:, b pN O. ip" 27 CANADIAN PACIFIC November 15, 2013 Mayor Sandy Martin 4600 Victoria Street North Shoreview, MN 55126 Robert A. Johnson Suite 1000 Tel 612 904 5959 Wca President Opemdons 120 Sarah 6th St Fax 612 851 5647 Southern Regan Minneapolis MN Cer 612 760 1533 55402 RobELAJohnson@gmca Dear Mayor Martin: I'm writing firstly to thank you, your city leaders, and the residents In your community for your openness and honesty in our recent discussions. Canadian Pacific is committed to being a good neighbor In the communities in which we operate. Your community has raised valid concerns about the impact of CP's operations, and following what 1 feel has been a positive dialogue, we conducted an extensive review of our operations in the Shoreview area. Effective Sunday, November 17, 2013, we will be implementing the following changes: • Reduce Idling: We will take steps to reduce locomotive idling at Cardigan Junction. This Includes adding one train assignment to balance workload and reduce switching. • interchange with CN: As we discussed at our meeting, we have identified a site outside of the Shoreview area where we can conduct the daily interchange and switching operations with the CN. These interchange operations, which have been occurring at Cardigan Junction, remain the subject of discussions for a permanent relocation subject to CN approval. In the meantime, CP is committed to no longer switch any of the rail cars from this interchange train at Cardigan Junction, but rather, to simply pick up and drop off cars there. This will reduce the amount of night operations and potential for blocked crossings. The train will continue to be dropped off by CN at Cardigan Junction, where a CP crew will remove it to another location. We will keep you apprised of our discussions with CN officials going forward. • Horns: CP managers will monitor our operating crews to ensure their use of locomotive horns is In accordance with Federal Railroad Administration guidelines. We will continue to use horns per these regulations, which are geared toward protecting the public at grade crossings. • Blocked Crossings: CP managers will monitor our operating crews to all but eliminate train stops on grade crossings in the Shoreview area. With the exception of emergency situations, train stops on crossings should be brief, under ten minutes, or nonexistent. 28 Mayor Sandy Martin Page 2 • Storage of regulated cars: We will take steps to ensure the yard tracks at Cardigan Junction will not be used to hold cars loaded with regulated commodities. One exception would be for cars bound for the City of Shoreview water treatment facility, as operational needs may require it. However, in that case, we would seek to minimize the amount of time such cars would be held at Cardigan Junction. • Monitoring: By November 22, a closed- circuit camera will be Installed for CP's internal use only. This will enable us to check up immediately on operations at Cardigan Junction when residents raise issues. Even as we institute these changes, we must remain committed to meeting the needs of our customers and the American economy. As I've stated before, that does Involve continued 24/7 freight -rail operations through Cardigan Junction and around the Shoreview area. And we will continue to switch cars at Cardigan Junction to service local customers. We expect train volumes through the area will remain at current levels of 5 -8 movements daily for the immediate future, though that can change as the economic need requires. From the beginning of our discussions, my team has been listening to the concerns of our neighbors in Shoreview and nearby communities. We are committed to being a responsible community member, and to doing what we say we're going to do. I hope you and your citizens will continue to offer your feedback as these operational changes are Instituted, and 1 remain committed to keeping lines of communication open. Residents should continue to refer feedback to Brenda Rivera at: brenda rvera@cor.ca (612- 851 -5651) with a cc to Community Connectacor.ca. This will ensure I continue to be Informed on these important matters. Cc: Terry Schwerm, City Manager, City of Shoreview Cc: Blake Huffman Ramsey County Commissioner Cc: Marcia Figus Cardigan Junction Steering Committee Cc: Jan Bunde, Cardigan Junction Steering Committee Cc: Don Bunde, Cardigan Junction Steering Committee Cc: Dody LeGault Cardigan Junction Steering Committee Cc: Nathan Anderson Cardigan Junction Steering Committee Cc: Mark Redd -GM Southern Operations Region, Canadian Paciflc Cc: Ed Greenberg- Publie Relations, Canadian Paciflc Cc: Brenda Rivera- Public Relations, Canadian Pacific Cc: Breanne Feigel- Public Relations, Canadian Paciflc 29 0 U. &Depwhmnt ofTrenepodokon Pothered Railroad Administration NOV -6 20g, 'Ile Honorable Al Frank= United states Senator 60 Plato Boulevard Rest, Suite220 St. Paul,h1N 55107 AdmMNto w 1200 New luau Ann% 51 • W.shlnote4DC20590 Dear Se atorFrenken: The Federal Railroad Administration (FRA) has complete( its investigation of railroad noise, diesel exhaust, and other issues nights from the Canadian Panto Railway (CP) operations at CardiganJunction in Shoreview, Mburesota. Our findings are summarized below. ' • The FRA's investigation found normal horn sounding noise front ths audible device of (train horn) used to indicate tho starting/stopping of operations. The primary mechanical noise was the slack noise that resulted front switching operations.. An FRA industrial hygienist conducted noise sampling to collect some information, °vat Though tho she criteria designated in the regulations could not be mot. Samples for pass by and car coupling operations were found to be in compliance. State law generally governs locomotive horn sounding at private crossings that are rare thenonequertermile from the outermost public crossings in a Federal quiet zone. PRA exercises limited jurisdiction over private crossings within Federal quiet zones in order to koop them fkom being subject to hoer sounding due to State taws that would otherwise require it at these crossings. However, FRA purposefliltv bait States free to requke ' locomotive horn sounding at private crossings outside of Federal quiet zones. railroad bridges robe inspected at least once per calendar year in PRA order to ensure regulations that they contbwe to support trains. In this wse, the two CP ordarfoenanathattheycansafely 1� bridges over 1-694 near Cardigan Junction were inspected anApsit26, 2013. Regarding the concern about trains being parked dnthe bridges, the stresses placed on the bridges are actually lower with the train stopped than they would be with the train in motion. 1 appreciate your interest in tits matter and look fbrward to working with you on this and other transportation issues of Imporlancc to you and your constituents. if you need 30 Anther assistance, please contaot Mr. Nathan Robinson, Director of Congressional Affairs, at • Slncorely, e Joseph C. Szabo Administrator 31 CltyCoundli Sandy Marne, Mayor EmyJohnson Terry WOW adyW ctetrom BenWlthhart 404 Shorevtew . City ofShorevlew 4600VIctorta Street North Shoreview, MN 55126 651-490-4600 phone 651 - 490 -4699 fax www.horevkwmngov April 11, 2014 Paul DelaRosa Manager Rail Administration Minnesota Department of Transportation 393 John Ireland Blvd. MS 470 St. Paul, MN 55155 RE: Railroad Crossing Signal Upgrade • Jerold Ave (DOT 0 689012A) • North Owasso Blvd (DOT 0 6890111) Shoreview MN Dear Mr. DelaRosa The City of Shoreview is concerned about the Increase in rail traffic on Canadian Pacific Railway's (CP) St. Paul Subdivision and the impact this has had on the local road network and adjacent land uses. The City would like to submit the 2 above grade crossings for consideration in the Federal safety program to improve grade crossing safety. CP and your office reviewed the crossings in May of 2013 and recommended upgrades if the CP increased the speed to 40 mph on this line. CP has indicated to the City that those speeds will not be increasing at this time, however, the overall traffic has increased raising concerns regarding the safety of these crossings. Jerrold Avenue, a local roadway, is the primary entry point into a residential neighborhood. This crossing is currently identified with signage, Including crossbucks and stop signs. There is limited sight distance M 3 of the quadrants. North Owasso Boulevard, is a minor arterial roadway with both commerdal and residential land uses. The rail crossing does have signals with gates but with older circuitry. These two crossings are less than 34 mile apart and dreuitry at North Owasso Boulevard may need to be upgrade to accommodate the signals at Jerrold Avenue. The City has completed a quiet zone study and understands that MnDOTand FHWA do not partidpate in funding quiet zones, but these safety improvements are needed with or without a quiet zone due to the Increased rail traffic. The City requests that any improvements be consistent with quiet zone rules and will locally fund the additional supplemental safety measures required when a quiet zone is Implemented. 1 32 Shoreview Railroad Crossings. 1 0.5 f{.25 0 0.5 Miles North Owasso Boulevard Crossing Jerrold Avenue Crossing 1 Legend —1--1— Railroad in Shoreview Boundaries OAt Grade Crossings 33 +r Minnesota Department of Transportation �� Office of Freight and Commercial Vehicle Operations ansis Mall Stop 470 395 John Ireland Blvd St. Paul, MN 55155-1899 Tel: 851/215.8330 Fax: 851/388 -3720 April 14, 2014 Phone: 651/366 -3671 jint.weatherhead@state.inn,us Mr. Terry Schwerin, City Manager City of Shoreview 4600 Victoria Street North Shoreview, MN 55126 Dear Mr. Schwerm, We have received your request for consideration to include Jerold Ave (DOT # 689012A) and North Owasso Blvd (DOT # 689011T) for safety upgrades under the Federal Section 130 Railroad Safety program. We are currently programed out to 2016; our next round of project selections will be for the 2017 Federal fiscal year with construction beginning in 2017. The two crossings requested by the City of Shoreview will considered for inclusion in FY 2017 — this is not a guarantee of the above crossings being selected, they will be competing for limited Federal finds on a statewide safety prioritized basis. Si p 1y, Jiin Weatherhead — Metro Area Project Manager Railroad Administration Cc: Jim Krieger, Canadian Pacific Jim Tolass, Ramsey County Dave McKenzie, SE}1 Consulting Any Jolmson, MnDOT Program Manager Paul Delarosa; MnDOT Rail Administration Manager file An Equal Opportunity Employer 0 34 This Page Left Blank Intentionally 35 Appendix C Summary of FRA Quiet Zone rules 36 This Page Left Blank Intentionally 37 THE "TRAIN HORN" FINAL RULE Summary 1. Overview: • The Final Rule on Use of Locomotive Horns at Highway -Rail Grade Crossings, published in the Federal Register on April 27, 2005, is intended to: <✓ Maintain a high level of public safety; 45 Respond to the varied concerns of many communities that have sought relief from unwanted horn noise; and a Take into consideration the interests of localities with existing whistle bans. • Currently, state laws and railroad operating rules govern use of the horn at highway -rail grade crossings. When this rule takes effect, it will determine when the horn is sounded at public crossings (and private crossings within "quiet zones "). • This Final Rule was mandated by law', and was issued by the Federal Railroad Administration (FRA) after consideration of almost 1,400 public comments on the Interim Final Rule (IFR) (68 FR 70586) published December 18, 2003. • Consistent with the statutory mandate requiring its issuance, the rule requires that locomotive horns be sounded at public highway -rail grade crossings, but provides several exceptions to that requirement 2 • Local public authorities may designate or request approval of, quiet zones in which train horns may not be routinely sounded. The details for establishment of quiet zones differ depending on the type of quiet zone to be created (Pre -Rule or New) and the type of safety improvements implemented (if required). • Horns may continue to be silenced at Pre -Rule Quiet Zones, provided certain actions are taken. • Intermediate Quiet Zones (whistle bans that were implemented after October 9, 1996 but before December 18, 2003) may continue to have the horns silenced for one year (until June 24, 2006), provided certain actions are taken. After which time they trust comply with the provisions for a New Quiet Zone if the horns are to remain silent. '49 U.S.C. 20153. Disclaimer: This is a summary of the Final Rule for initial briefing purposes only. Entities subject to the rile should refer to the rude text as published in the Federal Register on April 27, 2005. 38 • The rule goes into effect on June 24, 2005. • Pre -Rule Quiet Zones in the six county Chicago region are excepted from the provisions of this rule pending further evaluation of the data. 2. Requirement to sound the locomotive horn: • Outside of quiet zones, railroads must sound the horn 15 -20 seconds prior to a train's arrival at the highway -rail grade crossing, but not more than 1/4 mile in advance of the crossing. Note: Most State laws and railroad rules currently require that the horn be sounded beginning at a point 1/4 mile in advance of the highway -rail grade crossing and continued until the crossing is occupied by the locomotive. Under the rule, for trains running at less than 45 mph, this will reduce the time and distance over which the horn is sounded. This will reduce noise impacts on local communities. • The pattern for sounding the horn will remain, as it currently exists today (two long, one short, one long repeated or prolonged until the locomotive occupies the highway -rail grade crossing). • Locomotive engineers may vary this pattern as necessary where highway -rail grade crossings are closely spaced; and they will also be empowered (but not required) to sound the horn in the case of an emergency, even in a quiet zone. • The rule addresses use of the horn only with respect to highway -rail grade crossings. Railroads remain free to use the horn for other purposes as prescribed in railroad operating rules on file with FRA, and railroads must use the horn as specified in other FRA regulations (in support of roadway worker safety and in the case of malfunctions of highway -rail grade crossing active warning devices). • The rule prescribes both a minimum and maximum volume level for the train horn. The minimum level is retained at 96 dB(A), and the new maximum will be 110 dB(A). This range will permit railroads to address safety needs in their operating territory (see discussion in the preamble). • The protocol for testing the locomotive horn will be altered to place the sound -level meter at a height of 15 feet above top of rail, rather than the current 4 feet above the top of the rail. Cab - mounted and low- mounted horns will continue to have the sound -level meter placed 4 feet above the top of the rail. Note: The effect of this change will be to permit center- mounted horns to be "turned down" in some cases. The previous test method was influenced by the "shadow Disclaimer: This is a summary of the Final Rule for initial briefing purposes only. Entities. subject to the rule should refer to the ride text as published in the Federal Register on April 27, 2005. 39 effect" created by the body of the locomotive to indicate a lower sound level than would otherwise be expected several hundred feet in front of the locomotive (where the crossing and approaching motorists are located). • The effect of these changes will reduce noise impacts for 3.4 million of the 9.3 million people currently affected by train horn noise. 3. Creation of quiet zones: • The rule provides significant flexibility to communities to create quiet zones, both where there are existing whistle bans and in other communities that heretofore have had no opportunity to do so. • The Final Rule permits implementation of quiet zones in low -risk locales without requiring the addition of safety improvements. ✓ This concept utilizes a risk index approach that estimates expected safety outcomes (that is, the likelihood of a fatal or non -fatal casualty resulting from a collision at a highway -rail crossing). ✓ Risk may be averaged over crossings in a proposed quiet zone. ✓ Average risk within the proposed quiet zone is then compared with the average nationwide risk at gated crossings where the horn is sounded (the "National Significant Risk Threshold" or "NSRT "). FRA will compute the NSRT annually. The effect of this approach is that horns can remain silenced in over half of Pre -Rule Quiet Zones without significant expense; and many New Quiet Zones can be created without significant expense where flashing lights and gates are already in place at the highway -rail grade crossings. • if the risk index for a proposed New Quiet Zone exceeds the NSRT, then supplementary or alternative safety measures must be used to reduce that risk (to fully compensate for the absence of the train horn or to reduce risk below the NSRT). • The Final Rule -- ✓ Retains engineering solutions known as "supplementary safety measures" for use without FRA approval. ✓ Retains explicit flexibility for the modification of "supplementary safety treasures" to receive credit as "alternative safety measures." For instance, Disclaimer: This is a suuunmy of the Final Rule for initial briefing purposes only. Entities subject to the rule should refer to the rule text as published in the Federal Register on April 27, 2005. 40 shorter traffic channelization arrangements can be used with reasonable effectiveness estimates. ✓ Adds a provision that provides risk reduction credit for pre - existing SSMs and pre- existing modified SSMs that were implemented prior to December 18, 2003. ✓ Continues education and enforcement options, including photo enforcement, subject to verification ofeffectiveness.3 • The public authority responsible for traffic control or law enforcement at the highway -rail grade crossing is the only entity that can designate or apply for quiet zone status. • FRA will provide a web -based tool for communities to use in performing "what if' calculations and preparing submissions necessary to create or retain quiet zones. The tool may be found at http: / /www.fra.dot.gov. • In order to ensure proper application of the risk index, the National Highway -Rail Crossing Inventory must be accurate and complete. In the absence of timely filings to the Inventory by the States or Railroads, local authorities may file updated inventory information, and railroads must cooperate in providing railroad- specific data. • FRA regional personnel will be available to participate in diagnostic teams evaluating options for quiet zones. • Once a quiet zone is established (including the continuation of Pre -Rule or Intermediate Quiet Zones pending any required improvements), the railroad is barred from routine sounding of the horn at the affected highway -rail grade crossings. • See below for discussion of Pre -Rule Quiet Zones and New Quiet Zones. 3The rule neither approves nor excludes the possibility of relying upon regional education and enforcement programs with alternative verification strategies. FRA is providing funding in support of an Illinois Commerce Commission- sponsored regional program. The law provides authority for use of new techniques when they have been demonstrated to be effective. Disclaimer: This is a summary of the Final Rude for inflict( briefing purposes only. Entities subject to the rule should refer to the rule text as published in the Federal Register. on April 27, 2005. 41 Horns may continue to be silenced at Pre -Rule Quiet Zones if— The average risk at the crossings is less than the NSRT; or o The average risk is less than twice the NSRT and no relevant collisions have occurred within the past 5 years; or U The community undertakes actions to compensate for lack of the train horn as a warning device (or at least to reduce average risk to below the NSRT). Train horns will not sound in existing whistle ban areas if authorities state their intention to maintain "Pre -Rule Quiet Zones" and do whatever is required (see above) within 5 years of the effective date (June 24, 2005) (8 years if the State agency provides at least some assistance to communities in that State). A "Pre -Rule Quiet Zone" is a quiet zone that contains one or more consecutive grade crossings subject to a whistle ban that has been actively enforced or observed as of October 9, 1996 and December 18, 2003. To secure Pre -Rule Quiet Zone status, communities must provide proper notification to FRA and other affected parties by June 3, 2005 and file a plan with FRA by June 24, 2008 (if improvements are required). Disclaimer: This is a.summa'y of the Final Rude for initial briefing purposes only. Entities .subject to the rule should refer to the ode text as published in the Federal Register on April 27, 2005. 42 New Quiet Zones may be created if— All public highway -rail grade crossings are equipped with flashing lights and gates; and either— After adjusting for excess risk created by silencing the train horn, the average risk at the crossings is less than the NSRT; or ✓ Supplemental Safety Measures are present at each public crossing; or ✓ Safety improvements are made that compensate for loss of the train horn as a waming device (or at least to reduce average risk to below the NSRT). Detailed instructions for establishing or requesting recognition of a quiet zone are provided in the regulation. 4. Length of quiet zones: • Generally, a quiet zone must be at least % mile in length and may include one or more highway -rail grade crossings. • Pre -Rule Quiet Zones may be retained at the length that existed as of October 9, 1996, even if less than %z mile. A Pre -Rule Quiet Zone that is greater than 'A mile may be reduced in length to no less than % mile and retain its pre -rule status. However, if its length is increased from pre -rule length by the addition of highway -rail grade crossings that are not pre -rule quiet zone crossings, pre -rule status will not be retained. 5. Supplementary and alternative safety measures: • Supplementary safety measures are engineering improvements that clearly compensate for the absence of the train horn. if employed at every highway -rail grade crossing in the quiet zone, they automatically qualify the quiet zone (subject to reporting requirements). They also may be used to reduce the average risk in the corridor in order to fully compensate for the lack of a train or to below the NSRT. ✓ Temporary closure used with a partial zone; ✓ Permanent closure ofa highway -rail grade crossing; ✓ Four- quadrant gates; Disclaimer: This is a summary of the final Rtde for initial briefing purposes only. Entities subject to the rule should refer to the rule text as published in the Federal Register on April 27, 2005. 43 ✓ Gates with traffic channelization arrangements (i.e., non - mountable curb or mountable curb with delineators) at least 100 feet in length on each side the crossing (60 ft. where there is an intersecting roadway); it One -way Street with gate across the roadway. • Alternative safety measures may be applied such that the combination of measures at one or more highway -rail grade crossings reduces the average risk by the required amount across the quiet zone (so- called "corridor approach "). ✓ Any modified supplementary safety measure (e.g., barrier gate and median; shorter channelization); or ✓ Education and/or enforcement programs (including photo enforcement) with verification of effectiveness; or ✓ Engineering improvements, other than modified SSMs; or ✓ Combination of the above. • The rule provides that pre- existing SSMs and pre- existing modified SSMs will be counted towards risk reduction. 6. Recognition of the automated wayside horn: • The rule authorizes use of the automated wayside horn at any highway -rail grade crossing with flashing lights and gates (inside or outside a quiet zone) as a one - to-one substitute for the train horn. • Certain technical requirements apply, consistent with the successful demonstrations of this technology. • The Federal Highway Administration (FHWA) has issued an interim approval for the use of wayside horns as traffic control devices. Communities interested in employing this option should contact FHWA to ensure that they comply with the provisions of the interim approval. 7. Special circumstances: • A community or railroad that views the provisions of the rule inapplicable to local circumstances may request a waiver from the rule from FRA. • A railroad or community seeking a waiver must first consult with the other party and seek agreement on the form of relief. If agreement cannot be achieved the party may still request the relief by a waiver, provided the FRA Associate Administrator determines that a joint waiver petition would not be likely to contribute significantly to public safety. Disclaimer: This is a summary of the Final Rule for initial briefing purposes only. Entities subject to the rule should refer to the tide text as published in the Federal Register on April 27, 2005. 44 • FRA grants waivers if in the public interest and consistent with the safety of highway and railroad users of the highway -rail grade crossings. 8. Summary of major changes to the Interim Final Rule • The final rule provides a one -year grace period to comply with New Quiet Zone standards for communities with pre - existing whistle bans that were in effect on December 18, 2003, but were adopted after October 9, 1996. These communities are considered "Intermediate" Quiet Zones under the final rule. • The final rule addresses quiet zones that prohibit sounding of horns during the evening and /or nighttime hours. These are referred to as Partial Quiet Zones. • The final rule requires diagnostic team reviews of pedestrian crossings that are located within proposed New Quiet Zones and New Partial Quiet Zones. • The final rule requires quiet zone communities to retain automatic bells at public highway -rail grade crossings that are subject to pedestrian traffic. • The final rule extends "recognized State agency" status to State agencies that wish to participate in the quiet zone development process. • The final rule contains a 60 -day comment period on quiet zone applications. • The final rule requires public authorities to provide notification of their intent to create a New Quiet Zone. During the 60 -day period after the Notice of Intent is mailed, comments may be submitted to the public authority. • The final rule provides quiet zone risk reduction credit for certain pre- existing SSMs. • The final rule provides quiet zone risk reduction credit for pre- existing modified SSMs. • The final rule contains a new category of ASMs that addresses engineering improvements other than modified SSMs. Additional information, including the full text of the Final Rule, the Final Environmental Impact Statement, and background documents, are available at Itttp: / /www.fra.dot.gov. Disclaimer: This is a summary of the Final Rule for initial briefing purposes only. Entitles subject to the rule should refer to the rule text as published in the Federal Register on April 27, 2005. 45 Appendix D Process Flow Chart for Obtaining a Quiet Zone 46 This Page Left Blank Intentionally 47 Chart 3 - Creating a New Quiet Zone or New Partial Quiet Zone using SSMs vt xings with public access and /or pedestrian zings included? i Obtain r QZ must be;t1 \ nstall gates antl' • cooperation from - .• least 1/2 mile ► lights at all public all affected long crossings \ jurisdictions / 0 es I / Conduct Comply with -► diagnostic team • diagnostic team's review 2 recommendations date Nations Inventory to reflect existing conditions / Submit notification of Intent to Create New QZ Disclaimer: This summary of the rule is for informational purposes only. Entities subject to the rule should refer to the rule text as published in the Federal Register on April 27, 2005. Should any portion of this summary conflict with the rule, the language of the rule shall govern. :QZs established on this )basis subject to annual ireview _.. _._. m° , horns, notification, gnen �'� � ►( \\horns, and install signage a�' at all crossings Submit Notification, silence horns, and Install signage at all crossings r ASM use requires FRA approval Update National Inventory ubmil notification, sileri horns, and install signage - -- at all crossings J ,QZs established on the basis ofi - comparison with NSRT are , subject to annual review 48 This Page Left Blank Intentionally 49 Appendix E Risk Index Calculations 50 This Page Left Blank Intentionally 51 N • a 8 1 • 1 3 1 O ptt h 5, 0 CO X 2 0 J LL 7_ 0 LL II �... 0 -4 0 G 0 -4 LL $ 52 Existing Condition 1 upg i 7 14347 .091 RI m) a — i 0111111 1 11 OH 0 1 11 si 52 Existing Condition w 0 ) a G 53 74 41 Q c gra i y M 14347 .OQ u 1 1 HIV 1u 1 11 I1 53 74 41 Q c 1 a 1 1 54 1. N Z n �Fly Qg g g : '1 111 1111 i 1 II la 54 1 .z. .2. a 1 .a. s. 1 0 8 1 1 A 55 1 s s s .2. k 4 QE 8 3 1 s • s $L 56 O. a 4 1 2 1 1. 7 „ N 000 0w "..01 01 T Y ww w0W 57 q O I1;! rig 04 N� i'I ;�S w� ♦ f s st s 8 1 4 1 a. 1 8 1 8 s. 31 1 1 M� �8 1- ypT• NHp NN o. to 58 s. m a OMMI b .3 'TT 8 eM NN -• • ♦ M O M O Y „ h N O 1101/11019111111 s 1 i1 111 1 qui tr a� 1 a� viz Y �,i N py[ Yy $� �S�ii CV R iU a Pis 1.1 !Pil gib II!ai £ iilliit iil 59 1 s s s 1 .±. s a g 8 1 1 Si z --i J : $ ? ;S 8 1 1 10 I 111 I" 5 g 1 if a� . 5z nl inn !1 a 111.1 1 i ll it 60 a 0 N This Page Left Blank Intentionally 61 Appendix F Crossing Analysis 62 This Page left Blank Intentionally 63 Crossing No.: Railroad: U.S. DOT - CROSSING INVENTORY INFORMATION AS OF 11/5/2013 snow Update Reason: 800 800 Lino RR Co. (800) Chanced Crossing Initiating Agency RJSroad Type end Postilion: Public AtUndo Part 1 Location and Classification of Crossing Division: Subdivision: Branch or Una Name: Railroad MMepost: RaMRoad I.O. No.: Nearest RR Timetable Stn: Parent Refroad: Crossing Owner: ENS Sign Installed: Passenger Sella: Avg Passenger Train Count: AdJaant Crossing with Sanaata miming: NORTHEERN PAYNESVILLE ST. PAUL SUB. 001341 W00DLYNAVE NUN 82 Effective Begin -Date of Record: ON8/11 End -Dale of Record: State: NN County: RAMSEY City: Near LITTLE CANADA Street or Road Name: Highway Type 4 No.: HSR Corridor ID: County Map Ref. No.: 82MA LoUtuda: 440340030 Longitude: - 93.1040320 LatA.og Source: Quiet tone: No CARDIGAN JCT Canadian Pacific Rwy Co. (CP ] Vat Nona 0 No private Crossino Informations Category: Sped& Signs: ST/RR A Rafruad mks: State Use: Narrative: Public Access: Unknown Spedly Signals: ST/RR U ST /RR C ST/RR 0 Emergency Contact (600)Tte4132 Railroad Contact: Part II Railroad Information Number of Dally Train Movements: Total Trains: 3 Total Switching: 0 Typical Speed Range Ova Crossing: From 20 to 40 mph Type and Number of Tracts: Main: 1 Other 0 Dom Another RR Operate a Separate Track at Crossing? Does Mother RR Operate Over Your Inuit at Crossing? Stab Contact: (551)3364667 Less Than Ono Movement Per Day: Day Thna Maximum Time Table Speed: Specify: No Na 64 No 2 40 ,I 1 Crossing 8800101/ U.S. DOT - CROSSING INVENTORY INFORMATION Continued Effective Begin -Dale of Record: 09/29111 End•Osle olRecord: Part III: Traffic Control Device Information Signs: Crossbucks: Advanced Warning: Pavement Maddngs: 2 Yes No Markings Train Activated Devices: Oates: 0 Mast Mounted FL: 0 CanWevered FL (Omsk 0 Other Flashing Ughts: 0 Highway Traffic Signets: 0 Other Train Activated Warning Devices: Channekzaton: Track Equipped with No Train SMnMs? Part IV: Physical Characteristics Type of Development: Industrial Number of Traffic Lanes Crossing Railroad: Is Highway Paved? Yes Crossing Surface: Concrete Nearby Intersecting Highway? N/A Does Track Run Down a Street? No 2 Is Commercial Power Available? Yes Part V: Hichwav Information Highway System: Is Crossing on State Annual Average Daily Traffic (MDT): Estimated Percent Trucks: 10 Posted Highway Speed: 20 Nort•Fedwal aid No 000380 HNghway Sop Signs: Hump Crossing Sign: Other Signs: 0 0 2 Na Specify: 4 Quad or Full Barrier. Total Number FL Pairs: CoMllevarod FL (Not over): Specify Other Flashing Lights: Wlgwage: 0 Special Warning Devices Not Train ActWated: Type of Train Detection: Trefga ught Intarommadkm /Pmmmnllnn: 0 0 Bags: 0 DC/ARO N/A Smalest Crossing Angle: 60 to 00 Dagrees Are Truk Pukout Lanes Present? No If Other: Is it signakxed? is Crossing Illuminated? Funotionel Classification of Road at Cassino: AADT Year. No No Urban Local 2010 Avg. No of School Buses per Day: 0 65 U.S. DOT - CROSSING INVENTORY INFORMATION AS OF 11/6/2013 Crossing No.: 0890160 Update Reason•. Changed Crossing Effective Begin Date of Record: 09/28 /11 Railroad: SOO SOO Una RR Co, 1S00 j EndDate of Record: IMtIM�Agency Railroad Type andPositilon: Piddle AtGrade Part 1 Location and Classification of Crossing Division: ST PAUL SERWC Slate: MN Subdivision: PAYNESYILLE County: RAMSEY Branch or Line Name: ST PAUL SUB City: In UTTLE CANADA Railroad Milepost: 0013.33 Street or Road Name: 8OWASSO BLYO RalRoad 1.D. No.: Highway Type It No.: MSAS102 Nearest RR Timetable Stn: CARD:GANJCT HSR Corridor ID: Parent Railroad: Canadian Pacific Awy Co. (CP j Coady Map Ref. No.: 622 Crossing Owner: Latfuds: 44.9781000 ENS Sign Installed: Yes Longitude: .93.3118970 Passenger Service: Nona LetLongSource: Avg Passenger Train Count: 0 (deal Tone No Adjacent Crossing with No Smeanfe Numhmr Private Cimino Information; Category: Railroad Use: Stale Use: Narrative: Specify Signe: ST/RR A 101,914 ST /RR B Public Access: Unknown Specify Signals: ST /RR C ST/RR D Emergency Contact: (800)710.9132 Raikoad Contact: State Contact (661)3664167 Part II Railroad Information Number of Dally Train Movements: bit Than Oi* Movement Per Day No Total Trains: 6 Total Switching: 0 Day Than 4 Typical Speed Rang* Over Crossing: From 20 to 40 mph Maximum Time Table Speed: 40 Typo and Number of Tracks: Main: 1 Other 0 Specify: Does Another RR Operate a Separate Track at Crossing? No Does Another RR Operate Over Your Tract at Crossing? No 66 Crossing 0090160 U.S. DOT - CROSSING INVENTORY INFORMATION Continued Effective Begin•Date of Record: OVUM EnMDNO of Record: Part III: Traffic Control Device Information Signs: Crossbucks: Advanced Warning: Pavement Markings: 0 Yes No Markrngs Train Activated Devices: Oates: 0 Mast Mounted FL: 2 Cantilevered FL (over): 0 Other Flashing Lights: 0 Highway Trento Signals: 0 Other Train Activated Warning Devices: Channefirseon: Track Equipped with No Train Sinnais? Part IV: Physical Characteristics Type of Development: Number *1 17,9E0 Lanes Crossing Railroad: Fs Hghway Paved? Crossing Surface: Nearby Intersecting Highway? Does Track Run Down a Street? Industrial 2 Yes Concrete WA No Is Commercial Power Available? Yes Part V: Hiahwav Information Highway System: Is Crossing on State Highway System: Annual Average Daily Tracc (MDT): Estimated Percent Trucks: 05 Posted Highway Speed: 30 Non•FadsrehsW No 002750 Highway Stop Signs: Hump Crossing Sign; Other Signs: 0 0 0 No Specify: 4 Quad or Full Banter: Total Number FL Palm: Cantilevered FL (Not over): Specify Other flashing Lights: Wigwags: 0 Special Warning Devices Not Train Activated: Typo of Train Detection: Traffic Light Inlannmwrtnnlprrannikn: 4 0 Bells: 1 Motion Detectors WA Smallest Crossing Angle: CO to 90 Digress Are Truck Pullout Lanes Present? No 11 Other. Is It Signalized? Is Crossing Illuminated? Functional Classification of Road at Crnsalnn: No Yes Urban tooel AADT Year: 2010 Avg. No of School Buses per Day: 24 67 U.S. DOT - CROSSING INVENTORY INFORMATION AS OF 11/5/2013 Crosaing No.: 889018R Update Reason: Changed Combo Effective Began -Dale of Record: 09/28/11 Railroad: SOO SOOL/no RR Co. (SOO J End-Date of Record: Initiating Agency Railroad Type and Position: Pub&o At Outdo Part I Location and Classification of Crossing Division: ST PAUL SERVIC Subdivision: PAYNESVILLE Branch or tine Name: 97 PAUL SUB Railroad Milepost: 0019.87 Ra9Road ID. No.: Nearest RR Timetable Stn: CARMAN JCT Parent Railroad: Canadhn Paola* Rwy Co. (CP 1 Crossing Owner. ENS Sign installed: Yes Passenger Service: Nona .Avg Passenger Train Count: 0 Adjacent Crossing with No Sanerets Number: private Crossina Information; Category: Speedy Signs: STIRR A Relkoad Use: State Use: P-0789 Nodally.: STIRR B Emergency Contact (800)7164132 Railroad Contact: Part 11 Railroad Information Number of Daily Train Movements: Total Trains: 8 Total Switching: 0 Typkat Speed Range Over Crossing: From 20 to 40 mph Type and Number of Tracks: Main: 1 Other 0 Does Another RR Operate a Separate Track at Crossing? Does Another RR Operate Over Your Track at Crossing? State: MN County: RAMSEY City: Nn, LITTLE CANADA Street or Road Name: 1177LE CANADA RD NlghwaY Typo No.: MSAS120 HSR Corridor 1D: County Map Ref. No.: 623 LaUtude: 48.0281010 Longitude: .93.0979000 LaULong Source: ouistZone: No Public Aooess: Unknown Spedy Sllats: ST/RR C STIRR O State Contact: (661)368.3667 Loss Than One Movement Per Day: Day Tim: Maximum Time Table Speed: Specify: No No 68 No 4 40 Crossing 680016R U.S. DOT - CROSSING INVENTORY INFORMATION Continued Effective BegkrDate of Record: 00/28/11 End-Dale ar Record: Part Iii: Traffic Control Device Information Signs: Crossbucks: Advanced Warning: Povement Markings: 0 Yes No Markings Train Activated Devices: Oates: 0 Mast Mounted FL: 2 Cantilevered FL (Over): 0 Other Flashing Lights: 0 Highway Traffic Signals: 0 Other Train Activated Warning Devices: Channdizadon: Track Equipped with No Tran Rlnnala? Part IV: Physical Characteristics Type of Development: Commercial Number of Traffic Lance Crossing Reamed: Is Highway Paved? Yes Crossing Surface: Concrete Newby Intersecting Highway? NIA Does Track Run Down e Skeet? No 2 Is Commercial Power Available? Yes Part V: Highway Information Highway System: Is Crossing on State Highway System: Annual Average Daily Traffic (MOT): Estimated Percent Trucks: 05 Posted Highway Speed: 36 Non•Pederal•Md No 005400 Highway Slop Signs: Hump Crossing Sign: Other Signs: 0 0 0 No SPsdfy: 4 Quad or Full Borden: Total Number FL Pets: CanlYevered FL (Not over): Specify Other Flashing Lights. Wigwags 0 Special Warning Devices Not Train ActNaled: Type of Trent Detection: Traffic Light IMerrnnnactln&Ptasmntlnn: 4 0 Bslb: 1 Motion Detootors NIA Smallest Crossing Angle: 60 to 00 Degrees Are Truck Pullout Lanes Present? No If Other: Is It Signalized? Is Crossing illuminated? Functional Classification of Rnml at Cmaalnrr. MOT Year: No No Urban Collector 2010 Avg. No of School Buses per Day: 21 69 U.S. DOT - CROSSING INVENTORY INFORMATION AS OF 11/5/2013 Crossing No.: 66902IY Update Reason: Railroad: SOO S00 Lino RR Co. (5001 tnitletngAgency State Typo and Postilion: Public AtGrad* Changed Crossing EUective BegM•Date of Record: 0S/01/12 End•Data of Record: Part 1 Location and Classification of Crossing Division: ST PAUL SERY/C Subdivision: PAYNESYR.LE Brandi or Une Name: ST PAUL SUB Railroad Milepost: 0014.42 R&Mtoad I.D. No.: Nearest RR Timetable Stn: CARDIGANJCT Parent Railroad: Canadian Pacific Rwy Co. (CP ) Crossing Owner: ENS Sign installed: Yea Passenger Service: Nona Avg Passenger Train Count: 0 AdjaceM Crossing ugh No Senn na Numbs:: private Crossing Information, Category: Sped, Signs: ST/RR A ST/RR a Railroad Use: State Use: 1.1641 Nanallve: Emergency Contact: (900)716.9132 Railkoad Contact: Part 11 Railroad Information Number of Daily Train Movements: Total Trains: 4 Total Switching: 0 Typical Speed Range Over Crossing: Front 30 to 40 mph Type and Number of Tracks: Main: 1 Other 0 Does Another RR Operate a Separate Track al Crossing? Does Another RR Operate Over Your Track et Crossing? State: County: City: Street or Road Nape: Highway Type & No.: HSR Corridor 10: County Map Rol. No.: Latitude: Longitude: LaULong Source: (>uiI Zone: MN RAMSEY In LITTLE CANADA DEMONTAVE MSAS109 524 45.0169980 •920967030 No Public Access: Unknown Specify Signets: ST /RR C ST /RR 0 State Contact: (051)308.3687 Leas Than One Movement Per Day: Day Thrw Maximum Time Table Speed: Speey: No No 70 No 2 40 Crossing 980021? U.S. DOT - CROSSING INVENTORY INFORMATION Continued Effective Begin-Dale of Record: 08101112 EndOete of Record: Part III: Traffic Control Device Information Signs: Crossbudts: Advanced Warning: Pavement Marldngs: 0 Yes No Markings Train Activated Devices: Oates: 0 Mat Mounted FL: 2 Cantilevered FL (Over): 0 Other Flashing UgMe: 1 Highway Traffic Signals: 0 Other Train Activated Warning Devices: Channeilretion: Track Equipped with No Train Sisals? Part IV: Physical Characteristics Type of Development: Residential Number ofTreMOLanes Crossing Railroad: is Highway Paved? Yes Crossing Surface: Concrete Nearby Intersecting Highway? Does Track Run Down a Street? No 2 Lees than TS Net Is Commercial Power Available? Yes Part V: Htahwav Information Highway System: Non•Federel aW in Crossing on Slate Highway System: Annual Average Daily Traffic (MDT): Estimated Percent 1NOka 05 Posted Highway Speed: 30 No 001950 Highway Stop Signs: Hump Crossing Sign: Other Signs: 0 0 0 No Seedy: 4 Quad or Fug Bader. Total Number FL Pairs: Cantilevered FL (Not ova): Specify Other Flashing Lights: Wigwags: 0 Special Warning Devices Not Train Activated: Type of Train Detection: Traffic Lied InfnramnaJlmMreemalNn: 5 0 SIOELIOHT Bells: 1 Merlon Doteetons NIA Smallest Crossing Angle: 60 to 90 Deanna Are Truck Putout Lanes Present? No If Oiler: Is 11 Signalized? is Crossing Ilkimtated? Functional Classification of Road at Cmssinn MOT Year: No No Urban Local 2010 Avg. No of School Ruses per Day: 28 71 U.S. DOT - CROSSING INVENTORY INFORMATION AS OF 4/9/2014 Crossing No.: 680022P Update Reason: Changed Crossing Railroad: 300 300 Lino AR Cos (3001 118980110 A0alcy Rakroad Typo and PosfUlon: Public At Grade Part I Location and Classification of Crossing OMrkrt: S7 PAUL SERWC Subdivision: PAYNESVE.LE Brandt or Line Name: 87 PAUL SUE Railroad Milepost 0014.07 RagRoed l.D, Na: Nearest RR TknetoNs Sin: CARDIGAN JCT Paton' Railroad: Caned/al Ptallla Rey Co.(CP 1 Crossing Owns: ENS Stan Installed: Yes Passenger Service: None Avg Passenger Train Count: 0 AdjacentCrosn%gwIth No Separate Numbs: pdva%Crosslna Information; Category: Railroad the: Slate Use: Nara hm: Specify Signs: STIRR A P4232 ST/RR 8 EINeVw Reg6 .ViIt of Record: 00/28111 EnbDate M Record: State: MIS County: RAMSEY City: In WILE CANADA Skagit or Road Name: CR E2 FLOWER ST Wgbway Type 8 No.: MSA3918 MR Couldor ID: County Map Ref. No.: 628 Latitude: 44.9080000 Longitude: - 83.3210910 LMheng Soaa: Quiet Zone: No Public Accent Unknown Speedy Signals: ST /RR C ST /RR 13 Emergency Contact: (800)7104132 Railroad Contact: Stale Contact: (161)3883107 Part 11 Railroad information Number of Daily Train Movements Total Trolls: 4 Total Swatting: 0 Typkai Speed Range Over Crossing: From 10 to 20 mph Type and NumberolTrecks: Main: 9 Omer 0 Don Anther RR Operate a Separate 'neck at Croselng? Does Mother RR Operate Over Your Trade at erosstng? Less TtanOno Movement Per Day: Day lbw: MnMUm Time Table Speed: Spedy: No No 72 No 3 20 Crossing 619022E U.S. DOT - CROSSING INVENTORY INFORMATION Continued Effedwe BegwrDeto of Record: 09/20/11 End-0ate d Record: Part HI: Traffic Control Device Information Signs: Crosabucks: Advanced Warning: Pavement Markings: Train MINIMA Devices: Oates: Mast Mounted F1.: Cantilevered FL (Over): Oates Flashing Lights: Highway Wargo Signals: Other Train Activated Waning Devices: Cher nellzation: Track Equipped with Train Sk nabt 0 Yes NoMsrldnos 2 2 0 0 0 Non. No Part IV: Physical Characteristics Type of Development: Residential Number ofTraf0al.anes Crossing Railroad: Is Highway Paved? Yes Crossing Surface: Contort* Nearby intersecting Highway? Does Track Run Doom e Street? No 3 201 to 000 feat Is Commercial Power Available? Yes Part V: Highway Information Highway System: Is Crossing on State Highway System: Annual Average Daily Trento (RAW): Estimated Percent nods*: 06 Posted Highway Speak 36 No*FerlarotaW No 001100 Highway Stop Signs: Hump Crossing Sign; Other Signs: 0 0 0 No Spedb: 4 Ouad or Full earner: Total Number FI. Palm: Ca lkevernd FL (Not over): Specify Oilier Flashing Lights: Wigwags: 0 Spaded Warning Devices Not Train Activated: type of Train Deleclon: Traffic Light InAaoonnedlo Preamot$on: No 4 0 BNIs; 1 Conslent Montag Time N/A Smallest Crossing Angle: 000lo 60 Degrees Are Tnrd1 Pullout Lanes Present? No If Other: Is 11 Signalized? Is Crossing Illuminated? Functional Classification of Read at Cmsskw: No Yes Won Loot MDT Year: 2010 Avg. No of School Buses per Day: 22 73 U.S. DOT - CROSSING INVENTORY INFORMATION • AS OF 4/9/2014 Crossing No.: 0890289 Update Reason: Changed Crossing E(Hctive 8egto-Dele of Record: 09/28/11 Railroad: SOO 300 !Ms RR Co. 13001 End•Dale of Record: biihl$tg Agency Railroad Type and Postilion: PuhktAt Grads Part I Location and Classification of Crossing Division: ST PAUL SERNC Stale NN SubdMebe: PAYNEStM,LE County: RAMSEY Dmnch of Leta Name: ST PAUL. SUS City: NearMAPLEWCCD Railroad M9epoat 0016.19 Stood or Road Name: CORDS ReuRoat I.O. No.: Highway Typo & No.: MAN 26 Nearest RR Ttmeteble Stn: ST PAUL HSR Corridor ID: Parent Railroad: CenadM n Paulite Rwy Co. (CP I County Map Rd No.: 628 Crossing Owner: Latitude: 45.0061990 ENO Sign Installed: • Ye Longitude: - 010060010 Passenger Simko: Nona LaULonp Sauce: Avg Passsnger Tnn Count 0 Qulg2orhe: No Adjacent Crossing with No Second* Nwebsr. private Crossing Inter/nation:. Category: Specify Signs: ST/RR A Railroad the: State Use: P9827 Narrative STIRR 8 Public Access: Unknown Speedy Signals: STIRR C ST/RR D Emergency Contact: (900)716.9192 Railroad Contact: Stale Codas*: (861)2884867 Part II Railroad Information Numb*? of Daily Train Movemanta: Leo That One Movement Per Day: No Total Trans: 6 Tots SwiWdng: 0 Day Thnu 4 Typical Speed Rage Over Crossng: From 30 to 40 mph Maximum Time Table Speed: 40 Typo and Number Wrack*: Main: 1 Other 0 Specify: Does Another RR Cpente a Separate Track at Crossing? No Don Another RR Operate Over Your Track at Crossing? No 74 Crossing 6990208 U.S. DOT - CROSSING INVENTORY INFORMATION Continued Effective Begin-Dale of Record: O9/29N1 End -Date of Record: Part III: Traffic Control Device Information Signs: Crossbuda: Advanced Wearing: Pavement Markings: 0 Yes No Markings Train Activated Devices: Oates: 0 Mast Mounted FL: 2 Cantilevered FL (Over): 0 Other Flashing Lights: 0 Highway Train Signals: 0 Other Train Activated Warning Devices: Chamalize0om Track Equipped with No Train Slanah? Part IV: Physical Characteristics Type of Development: Residential Number of Traffic Lanes Crossing Railroad: le Highway Paved? Yes Crossing Surface: Connie Nearby Intersecting Highway? N/A Dose Trod( Run Down a Street? No 2 Is Commercial Power Available? Yes Part V: Hiahwav Information Highway System: Is Crossing on Slate Highway System: Annual Average Daily Traffics (AADT): Estimated Percent Trucks: 05 Posted Highway Speed: 40 Other PA Highway - Not MIS No 004960 Highway Stop Signs: Hump Crossing Sign: Other Signs: 0 0 0 No Specify: 4 Quad or Full Bawer: Total Number PL Peke: Cenwevorod FL (Nei ova): Specify Obor Flashing Ughte: Wigwags: 0 Special Warning Devices Not Train Activated: Type of Train Detection: Tra610 Light IMercnmaNlonIPreama9mr. No 4 0 Beth: 4 Motion Dete0tora N/A Smallest Crossing Angle: 60 to 90 Degrees Are Truck Pullout Lanes Present? No If other Is It Signalized? Is Craning Illuminated? Functional Ciassaadon of Road at Crosalna: AADT Teen No No Urban Collector 20f0 Avg. No of School Buses par Day: 29 75 Joel Hanson From: Dave McKenzie <dmckenzie @sehinc.com> Sent: Tuesday, May 06, 2014 11:24 AM To: Joel Hanson Subject: RE: RR Quiet Zone report draft Joel, The next steps are: - Develop preliminary plans for improvements at each crossing; - Decide if there will be multiple quiet zone phases and which crossings will be included; - Meet with local businesses and property owners to discuss access changes - Prepare a 60 day Notice of Intent and send to the Railroads, County and MnDOT for their comments; - Request cost estimates from the CP for the necessary signal improvements; - Prepare final construction plans for roadway changes; - Enter into agreements with CP for signal work. (CP signal works normally takes 1 year to complete after agreements are signed); - Schedule roadway construction; - After construction is complete, submit a 21 day Notice of Establishment to the FRA, Railroads, County and MnDOT Dave McKenzie, PE1 Project Manager SEH 13535 Vadnais Center Drive 1St Paul, MN 55110 651.490.2042 direct 1612.910.9571cel1 1388.908.8166 fax www.sehinc.com SEH -- Building a Better World for All of Us TM 76 QUIET ZONE STUDY PRESENTATION May 14, 2014 — 7:30 p.m. — Little Canada City Center Over the past several months, the City has received a significant number of calls involving train whistles at all hours of the day and night, the length of trains, what was being hauled, and the safety of railroad cars. The City Council discussed the various issues in play, and it was determined that our only option available to Little Canada relative to the train whistles would be to establish a Quiet Zone which would then cause the railroads to cease the routine sounding of their horns when approaching public highway -rail grade crossings. If the City establishes a Quiet Zone, at a minimum, double -gated cross arms need to be installed at grade crossings to meet safety requirements. Initial estimates are that gated cross arms will run between $200,000 and $250,000 per crossing. Little Canada has six crossings and only one is gated. Other improvements could also be necessary that may include the installation of medians to prevent vehicles from circumventing the gates. Quite Zones can be full (no horn blowing at any time) to partial (no horn blowing between midnight and 7 a.m.). The first step in establishing a Quiet Zone is to conduct a Quiet Zone Study. In November of 2013, the City Council hired Short - Elliot- Hendrickson (SERI) at a cost of $10,000 to conduct a Quiet Zone Study of the at -grade crossings in Little Canada. That study is now ready, and will be presented to the City Council at its Wednesday, May 14, 2014 meeting at 7:30 p.m. at City Hall. The general public can view this presentation live on the City's Channel 16. It will also be replayed at various times throughout the following two weeks. As always, the general public is invited and welcomed to attend the Council meeting in person. 77 TwinCities.com St. Paul Pioneer r city r er on crude I trams issue By Joan Lowy Associated Press WASHINGTON The Transportation Department, issued an emergency, order 'Wednesday' requiring that railroads inform state: emer- gency management officials about the movement of large shipments of crude all through their states and urged shippers not to use old- er-model-tanks cars that are easily., ruptured in accidents, even at slow speeds The 'emergency : order requires,; that each railroad operating trains containing more than 1 million gallons of crude oil '- the equivalent of about 35 tank cars — from the nacr cuR isTAT� booming Bakken region of North Dakota;. Montana and Workers clean up derailed tank cars in downtown Lynchburg, Va., last week after 13 cars, of a parts of Canada provide mfor- 10S -car CSX train came off the tracks Wednesday, spilling crude oil into the James River.:. oration on the trains': expected movement, includnig frequen- cy and county -by- county lave ruptured or punctured, cars is voluntary, noted Sen, Bakken crude derailed in routes, to the states they tra- spilling their contents, even in Maria Cantwell, D -Wash. downtown Lynchburg, Va. verse. The order also requires accidents that "occurred at Pointing out that : oil trains sending three tank cars int that railroads disclose the vol- speeds slower than 80 mph. move through "every major the James River' and shooting tune of oil being transported The tank cars are generally city it:hathe Northwest .,. hit- flames and black smoke into and how emergency respond- owned by or leased to oil com- ling every urban center in our the air- No one was injured, ers can contact "at least one palates that ship the crude, state," she pressed Foxx to but the wreck prompted an responsible party" at the rail - not the railroads. move even faster on tougher evacuation of nearby build - road. The emergency order fol- tank-car standards that would sings. ; Much of the oil from the lows a warning . two weeks have the force of law. Concern about the , safe region isbeing shipped across ago from outgoing National The' °Arner'ican Petroleum transport of crude oil was the U:S. and Canada in trains . Transportation Safety Board Institute' said in a +statement •.heightened : after a runaway . of 100 cars -or more that acct Chairwoman' Deborah 'Hers- that oil companies hope with- oil train ;derailed and then dent investigators have man that r the department 'in the next year to increase to exploded last July in the small described as "moving pipe- risks a "higher body count" 60 percent tine share of tank town of Lac- Megantic in Can - lines." The trains ` traverse as the result of fiery oil train cat's that meet a stronger, vol- ada, just - across the border small towns and big cities accidents -if it waits for new ' notary standard agreed to by from Maine. More than 60 alike. Local and" state officials, safety' regulations to become shippers' andrailroads in2011, .tank cars spilled more than fire chiefs and other emer - final. ^• The N1'SB has said cars that 1,3 million gallons of oil For - gency responders have com- `Transportation Secretary meet: the voluntary standard ty-seven, ; people were killed plained that they often have Anthony Foxx announced the still puncture and rupture in and 30 buildings destroyed in no information on the con- moves at a Senate committee accidents, and freight rail- the resulting inferno. tents of the freight trains 'hearing Wednesday, saying roadshave recommended fur- U.S. crude -oil production is moving through communities the department was moving theriinprovefnents forecast to reach 8,5 million and them schedules. Nor are as fast =as possible on new Freight ratlroads'will "do all barrels a- day by the end of they able to force railroads to safety regulations for crude- they can to'camply''with the this year, iup from 5 million provide thatinformation,they oil shipments. emergency order on train barrels a day in 2003. The say, , said the department routes and schedules, the increase is overwfielmnrgly The department also issued sent a• proposal. last week to , Association of Amerrcanflail due to the 'Bakken !racking a safety advisory urging ship - the White House that includ- roads said in a statement boom. pens to use the most protec- ed new tank -car standards There have been nine oil Irackhng, involves the frac- tive type of tank car in their and regulations on train. • train derailments in the 13.8, , luring of rock 'with pressur- fleets when shipping oil from speeds, and the safety chest and Canada since March 2013,' izedliquid to free oil and net- the Bakken legion. The order ficaiien. of oil based on its vet,- many-' of them resulting in viral gas unreachable througr- reeonnnended that to the atility. He said he anticipated intense fires and Sometimes conventional drilling. extent possible, shippers not Anal regulations before,: the •the evacuation of nearby resi- Railroad'and ' oil Indust, use older -model tank cars end of the year. - dents, according to the NPSB. officials had no 'immediate known as DOT -111s. Accident ' Unlike the emergency order, The latest was last week, comment on thegoveriunent's mveetivatnrc iwnnrt lhn enn 'the safety: advisory on tank when a CSX train carrying action. 78 515 Little Canada Road, Little Canada, MN 55117-1600 (651) 766 -4029 / FAX: (651) 766 -4048 w w w. c i.1 i t ti e -ca n ad a. m n. u s MEMORANDUM TO: Mayor Blesener and Members of the City Council FROM: Kathy Glanzer, City Clerk DATE: May 8, 2014 RE: Establishment of Absentee Ballot Board MAYOR Bill 13lesener COUNCIL Rick Montour John Keis Michael McGraw Shelly Boss ADMINISTRATOR Joel R. Hanson State Law requires that cities establish an Absentee Ballot Board for the processing and counting of absentee ballots. Attached is a resolution which accomplishes this requirement. As the August Primary and November General Elections approach, I will be submitting listings of names of Election Judges recommended for appointment. Those listings will also include the names of individuals who will be recommended to serve on the City's Absentee Ballot Board. CITY OF LITTLE CANADA RESOLUTION TO ESTABLISH ABSENTEE BALLOT BOARD WHEREAS, Minnesota Statute 203B.121, Subd. 1 requires the governing body of each city that administers absentee voting to establish an absentee ballot hoard for the purpose of processing and counting absentee ballots; and WHEREAS, The members of the absentee ballot board must be election judges who have been trained in the processing of absentee ballots; NOW, THEREFORE BE TI' RESOLVED: That the City of Little Canada hereby establishes an absentee ballot board for the processing and counting of absentee ballots for the City of Little Canada; BE IT FURTHER RESOLVED: That the City Council authorized the City Clerk to make appointments of election judges, including City elections staff who have been trained as election judges, to the absentee ballot board in accordance with the requirements of State Law and to take any other action necessary to ensure the proper administration of the absentee ballot board. ATTEST: William Blesener, Mayor Joel Hanson, City Administrator Adopted this 14" day of May, 2014. ��t�tle anada 515 Little Canada Road, Little Canada, MN 55117 -1600 (651) 766 -4029 / FAX: (651) 766-4048 www.ci.1ittle- canada.mn.us MEMORANDUM TO: Mayor Blesener and Members of the City Council FROM: Kathy Glanzer, City Cleric DATE: May 8, 2014 RE: Renewal of Liquor Licenses & Tobacco Licenses License Period July 1, 2014 through June 30, 2015 MAYOR Bill Blesener COUNCIL Rick Montour John Keis Michael McGraw Shelly Boss ADMINISTRATOR Joel R. Hanson Attached are the listings of 2014 Liquor License, General Sales & Display Tobacco License, and Tobacco Store License renewals. Staff recommends approval of these license renewals subject to receipt of satisfactory Sheriff's Department Background Checks and the appropriate Liquor Liability Insurance Certificates. CIO- uanada 515 Little Canada Road, Little Canada, MN 55117 -1600 (651) 766 -4029 / FAX: (651) 766 -4048 www.ci.1ittle- canada.mn. us 2014 LIQUOR LICENSE RENEWALS ON -SALE LIQUOR LICENSE AMF Saxon Lanes Brady's on Rice Street Gordies Place Hoggsbreath Porterhouse Steak & Seafood Grill The Little Venetian ON -SALE SUNDAY LIQUOR LICENSE AMF Saxon Lanes Brady's on Rice Street Gordies Place Hoggsbreath Porterhouse Steak & Seafood Grill Taste of Scandinavia The Little Venetian ON -SALE WINE LICENSE Taste of Scandinavia OFF -SALE LIQUOR LICENSE MGM Liquors Tierney's Liquors ON -SALE 3.2 PERCENT MALT LIQUOR LICENSE Daubers Cafe OFF -SALE 3.2 PERCENT MALT LIQUOR LICENSE Aldi Foods AMUSEMENT DEVICE LICENSE AMF Saxon Lanes Brady's on Rice Street Gordies Place Hoggsbreath MAYOR Rill I3lesener COUNCIL Rick Montour John Keis Michael McGraw Shelly Boss ADMINIS'PRA'I'OR Joel R. Hanson 2 A.M. LIQUOR LICENSE Brady's on Rice Street Gordies Place Hoggsbreath The Little Venetian 515 Little Canada Road, Little Canada, MN 55117 -1600 (651) 766 -4029 / FAX: (651) 766 -4048 www.ci.1ittle- canada.mn.us GENERAL SALES & DISPLAY TOBACCO LICENSES July 1, 2014 through June 30, 2015 BP Station, 300 Little Canada Road, Little Canada 55117 CVS Pharmacy, 2650 Rice Street, Little Canada 55117 Gas -N -Go, 2640 Rice Street, Little Canada 55113 Iloggsbreath, 2504 Rice Street, Little Canada 55113 Kath Bros., 3096 Rice Street, Little Canada 55113 MGM Liquors, 2680 Rice Street, Little Canada 55113 Clark Station, 228 Little Canada Road, Little Canada 55117 Tierney's Liquors, 2760 Rice Street, Little Canada 55113 TOBACCO STORE LICENSES July 1, 2014 through June 30, 2015 MAYOR Bat 13lesener COUNCIL, Rick Montour John Keis Michael McGraw Shelly Boss ADMINISTRATOR Joel R. }Manson Little Canada Smoke & Specialties, 37 Little Canada Road, Little Canada 55117 The Hookah Hideout, 49 East Little Canada Road, Little Canada 55117 515 Little Canada Road, Little Canada, MN 55117-1600 (651) 766 -4029 / FAX: (651) 766 -4048 www.ci.1ittle- canada.mn. us MEMORANDUM TO: Mayor Blesener and Members of the City Council FROM: Kathy Glanzer, City Clerk DATE: May 9, 2014 RE: Application for Temporary Liquor License Canadian Days Committee — August 1 -3, 2014 MAYOR Bill i3lesener COUNCIL Rick Montour John Reis Michael McGraw Shelly Boss ADMINISTRATOR Joel R. Hanson The Canadian Days Committee has made application for a temporary liquor license for the August 1 -3, 2014 Canadian Days Celebration. Application materials are in order, but liquor liability insurance is pending. Canadian Days has also attached a copy of their Beer Garden Policy for controlling alcohol sales. Staff recommends approval of the temporary liquor license pending receipt of satisfactory liquor liability insurance. AM • G MINNESOTAOEPARYMENYOE PUBIC SAM • Alcohol & Gambling Enforcement Name of organization Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar Street, Suite 222, St. Paul, MN 55101 651 - 201 -7500 Fax 651- 297 -5259 TTY 651 -282 -6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Little Canada Canadian Days, Inc. Address 515 Little Canada Rd E Name of person making application City Date organized 12/17/1978 Little Canada Susan Nelson Date(s) of event August 1 -3, 2014 Organization officer's name State Tax exempt number Minnesota Business phone N/A Zip Code 55117 Home phone 651- 483 -4541 Type of organization 0 Club ❑ Charitable 0 Religious City State John Goswitz, President Little Canada Susan Nelson, Secretary Little Canada Lynda Beaudoin Little Canada Add New Officer Locat on where permit will be used. If an outdoor area, describe. Spooner Park, 350 Et Rd, Little Canada, MN 55117 I3 Other non - profit Zip Minnesota Minnesota Minnesota 55117 55117 55113 If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. N/A If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. Founders Insurance Co. $1,000,000 /$1,000/000 APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City /County Date Approved City Fee Amount Permit Date Date Fee Paid Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement NOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and /or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the permit for the event, Page 1 of 1 spotAN ify Little Canada Thunder Bay Minnesota IMITOION SISTER CPO Ontario CANADIAN DAYS BEER GARDEN POLICIES Preventing Sales to Underage Customers • For every alcohol sale or service, check identification of all customers appearing to be under the age of 40. This will be done by hired sheriff deputies if available, or ticket booth volunteers. False IDs will be confiscated by sheriff deputies. • Wristbands will be used to identify people who are 21 and older. • Limit the number of servings per person to four. Preventing Intoxication • No alcohol sales or service will be made to anyone appearing obviously intoxicated. Notify sheriff deputy of any problem situations. • Limit the serving size to 16 ounces for beer and wine coolers and 5 oz. for wine. • Offer non - alcoholic beer. • No alcohol will be served after 11:30 PM on Friday or Saturday night, or after 5:00 PM on Sunday. Alcohol ticket sales will stop 15 minutes before end of band performance to prevent excessive drinking in a short amount of time. • No promotions to encourage excessive drinking will be offered. Improving Staffing and Management Issues • Provide training for alcohol servers and event coordinators. • Require a trained festival committee member to be stationed in beer garden while alcohol is being served. • Restrict alcohol servers and alcohol ticket sales to individuals 21 years and older. • Alcohol policies will be posted for all alcohol ticket sellers and alcohol servers. • Mire adequate security to monitor alcohol consumption. (At least one officer on duty at all times when alcohol is served and three officers during night band performances) • Any questionable incidents (i.e. cutting off an intoxicated customer or violent behavior) will be reported to the sheriff deputies on the premises. Protecting the Community • Monitor festival area for suspicious activities. Report them to the sheriff deputies on the premises. 7/25/2012 Revision 515 Little Canada Road, Little Canada, MN 55117 -1600 (651.) 766 -4029 / FAX: (651) 766 -4048 w w w,ci.h the -ca nada mn.us MEMORANDUM TO: Mayor Blesener and Members of the City Council FROM: Kathy Glanzer, City Clerk DATE: May 8, 2014 RE: Tobacco Licensing MAYOR Bill I31esenet COUNCIL Rick Montour John Keis Michael McGraw Shelly Goss ADMINISTRATOR Joel R. Hanson Discussion has occurred during the April Council meetings on the issue of tobacco license maximums. The current Ordinance sets a maximum number of tobacco licenses at ten. That Ordinance also provides for two categories of tobacco licenses Tobacco Store License and Tobacco General Sales & Display License — although the license maximum is for aggregate licenses and is not tied to these categories. As discussed during the April meetings, the current number of tobacco licenses in the City is at the maximum. Also discussed was the likelihood that CVS Pharmacies will not be renewing their tobacco license which will result in one available license for the July 1, 2014 through June 30, 2015 license period. 1 have discussed this issue with CVS and was informed that they will be renewing their license for a six - month period through December 31, 2014 as they have not yet determined the exact date that they will cease tobacco sales. The CVS license falls under the category of Tobacco General Sales & Display. City staff has raised the issue of the license maximum in the event that the Council would like to make some adjustments to the current Code. As was reported to the Council, City staff gets frequent inquiries as to the availability of tobacco licenses for tobacco stores, both with and without sampling. Given there are no available licenses at this time, callers are informed of this fact. There are currently two businesses in the City that hold tobacco licenses that fall under the category of tobacco stores. One is Little Canada Smoke & Specialties and the other The Hookah I-Iideout. While it should be noted that there have been no concerns with the operation of either of these establishments, City staff wanted to raise the issue of whether or not the Council wanted to consider placing a maximum on the number of Tobacco Store Licenses in the City. Attached for the Council's consideration is a proposed ordinance which sets a maximum number of Tobacco Store Licenses at two and provides for no limit on the number of Tobacco General Sales & Display Licenses. The City Attorney reviewed the proposed amendment and suggested the addition of the phrase "tobacco store, tobacco - related devices, and delivery devices" to the Application Section of the Tobacco Ordinance. 1 CITY OF LITTLE CANADA ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 802. TOBACCO PRODUCT'S OF THE LITTLE CANADA CITY CODE, KNOWN AS THE MUNICIPAL., CODE, RELATIVE TO NUMBER OF TOBACCO LICENSES 'T'he City Council of the City of Little Canada hereby ordains: Section 1. Section 802.025. RESTRICTIONS ON NUMBER OF LICENSES. is hereby amended to read as follows: The number of Tobacco Store Licenses tobacco licenses within the City shall not exceed two (2) ten (10). There is no limit on the number of Tobacco General Sales and Display Licenses. Section 2. Section 802.030. APPLICATION. is hereby amended to read as follows: Any person desiring a license to engage in the business of dealing and /or selling tobacco products, tobacco store, tobacco- related devices, and delivery devices shall first make application therefor to the Council of the City by filing with the City Administrator for presentation to the Council an application in writing, which application shall set forth the name and place of residence of the applicant and the exact location of the place at which the applicant proposes to carry on said business. An application to renew a Tobacco Store license shall include a certified statement by the business owner that the tobacco store is in compliance with the requirement that more than 90% of gross revenue derived from the sale of approved products and the requirement that no more than 50% of the gross revenue of the store is derived from the sale of tobacco - related devices and delivery devices. Such certification shall include the following: total gross revenues, total gross revenues derived from the sale of approved products, and total gross revenues derived from the sale of tobacco- related products and delivery devices. The City reserves the right to request additional financial information, as deemed necessary. Said application shall be signed by the applicant in person, and when received by the City Administrator shall be placed on file; provided, however, that no such application shall he received unless it is accompanied by the payment of a fee as provided for herein. 802 -1 2 Section 3. This Ordinance shall take effect and be in full force from and after its passage and publication. William Blesener, M.ayor ATTEST: Joel Hanson, Administrator AYES: NAYS: Adopted this 14" day of May, 2014. 802-2 3 802. TOBACCO PRODUCTS 802.010. DEFINITIONS. For purposes of this regulation, the following terms shall mean: (a) "Tobacco Product" means cigarettes; cigars; cheroots; stogies; perique; granulated, plug -cut, crimp -cut, ready rubbed and other smoking tobacco; snuff; snuff flowers; cavendish; plug and twist tobacco; fine -cut and other chewing tobaccos; shorts; refuse scraps, clippings, cuttings and sweepings of tobacco and other kinds and forms of tobacco, prepared in such a manner as to be suitable for chewing or smoking in a pipe, or other tobacco related devices. (b) "Self-Service Merchandising" means a method of displaying Tobacco Products or delivery devices in a manner in which such Tobacco Products or delivery devices are accessible to the public without the intervention of any employee. (e) (d) (e) "Vending Machine" means any mechanical, electric or electronic device, appliance or any other medium or object designed or used for vending purposes which, upon insertion of money, tokens or any other form of payment, dispenses Tobacco Products or delivery devices. "Tobacco Store" means a retail establishment with an entrance door opening directly to the outside that derives more than 90 percent of its gross revenue from the sale of cigars, cigarettes, loose tobacco, cigarette or cigar lighters, tobacco - related devices, and delivery devices and in which the sale of other products is merely incidental. This definition does not include a tobacco department or section of any business establishment with any other kind of liquor, food or restaurant license. "Tobacco- related device" means any pipe, rolling papers, ashtray, or other device intentionally designed or intended to be used in a manner which enables the chewing, sniffing or smoking of tobacco or tobacco products. (f) "Compliance Checks" are the system the city uses to investigate and ensure that those authorized to sell tobacco, tobacco products, tobacco- related devices, and delivery devices are following and complying with the requirements of this ordinance. Compliance checks shall involve the use of minors as authorized by this ordinance. Compliance checks shall also mean the use of minors who attempt to purchase tobacco, tobacco products, tobacco - related devices, or delivery devices for educational, research and training purposes as authorized by state and federal laws. Compliance checks may also be conducted by other units of government for the purpose of enforcing appropriate federal, state or local laws and regulations relating to tobacco, tobacco products, tobacco - related devices, and delivery devices. (g) "Individually Packaged" means the practice of selling any tobacco, tobacco product 802 -1 4 or delivery device wrapped individually for sale. Individually wrapped tobacco tobacco products and delivery devices shall include but not be limited to single cigarette packs, single bags or cans of loose tobacco in any form, single cans or other packaging of snuff or chewing tobacco, e-eigarettes, and vapor inhalers. Cartons or other packaging containing more than a single pack or other container as described in this definition shall not be considered individually packaged. (h) "Delivery Devices" means any product containing or delivering nicotine or lobelia any other substance intended for human consumption that can be used to deliver nicotine, lobelia or any other substance through inhalation of vapor or any other product or byproduct by any means, or any part of such a product, that is not tobacco as defined in this section. Delivery devices include, but are not limited to: e- cigarettes, e- cigars, personal vaporizers, or any other product where it delivers a substance into the human body through the inhalation of vapor or any other product or byproduct. Delivery devices do not include any product that has been approved or otherwise certified for legal sale by the United States Food and Drug Administration for tobacco use cessation, harm reduction, or for other medical purposes, and is being marketed and sold solely for that approved purpose. (1) "Smoking" means inhaling or exhaling smoke from any lighted or heated cigar, cigarette, pipe, or any other lighted or heated tobacco, plant, natural or synthetic product. Smoking includes inhaling or exhaling vapor or any other product or byproduct of a delivery device. Smoking also includes carrying a lighted or heated cigar, cigarette, pipe, or any other lighted or heated tobacco or plant product intended for inhalation. 802.020. LICENSE REQUIRED. No person shall, directly or indirectly, keep for retail sale, sell at retail, keep for wholesale, sell at wholesale or otherwise dispose of Tobacco Products, tobacco - related devices, or delivery devices unless licensed by the City of Little Canada. A Tobacco Store license is available to a premises meeting the definition of such a store; a General Sales and Display license is available to all other premises seeking a tobacco license. License applications shall be submitted to the City Administrator together with the applicable license fee as determined from time to time by City Council resolution. A license shall be issued for the specific premises identified in the application. 802.025. RESTRICTIONS ON NUMBER OF LICENSES. The number of tobacco licenses within the City shall not exceed ten (10). 802.030. APPLICATION. Any person desiring a license to engage in the business of dealing and /or selling Tobacco Products shall first make application therefor to the Council of the City by filing with the City Administrator for presentation to the Council an application in writing, which application shall set forth the name and place of residence of the applicant and the exact location of the place at which the applicant proposes to carry on said business. An application to renew a 802 -2 5 Tobacco Store license shall include a certified statement by the business owner that the tobacco store is in compliance with the requirement that more than 90% of gross revenue derived from the sale of approved products and the requirement that no more than 50% of the gross revenue of the store is derived from the sale of tobacco- related devices and delivery devices. Such certification shall include the following: total gross revenues, total gross revenues derived from the sale of approved products, and total gross revenues derived from the sale of tobacco - related products and delivery devices. The City reserves the right to request additional financial information, as deemed necessary. Said application shall be signed by the applicant in person, and when received by the City Administrator shall be placed on file; provided, however, that no such application shall be received unless it is accompanied by the payment of a fee as provided for herein, 802.040. LICENSE GRANTED I3Y RESOLUTION. The Council shall, after whatever investigation it deems necessary, by resolution grant the license applied for by such applicant, if in the opinion of the Council the applicant is entitled thereto. The issuance of a license issued under this section shall be considered a privilege and not an absolute right of the applicant and shall not entitle the holder to an automatic renewal of the license. 802.045. PROXIMITY RESTRICTION. No Tobacco Store license shall be granted pursuant to this section to any person for any retail sales of tobacco, tobacco products, tobacco - related devices, or delivery devices within 500 feet of any school, playground, house of worship, or youth - oriented facility, as measured by the shortest line between the space to be occupied by the proposed licensee and the occupied space of the school, playground, house of worship, or youth- oriented facility, unless that person has been in the business of selling such products in that location before the date this section was enacted into law for at least one year. For the purpose of this section, a "youth - oriented facility" is defined to include any facility with residents, customers, visitors, or inhabitants of which 25 percent or more are regularly under the age of 21 or which primarily sells, rents, or offers services or products that are consumed or used primarily by persons under the age of 21. 802.050. LICENSE FEE. The annual Tobacco Products license fee shall be determined by resolution of the City Council. If the application is made after July 1, the annual fee shall be pro- rated on a monthly basis. 802.060. TERM. Tobacco Products licenses shall he for a term of one year. The annual 'Tobacco Products license shall commence July 1 of each year. 802.070. LICENSE RESTRICTIONS. A license shall he issued subject to the following restrictions: (a) The following restrictions apply to premises licensed as a Tobacco Store: (1) No person shall permit a minor to sample tobacco. 802 -3 6 (2) No more than 50% of the gross revenue of the store may be derived from the sale of tobacco-related devices. (3) Smoking shall not be permitted and no person shall smoke within the indoor area of any establishment with a retail tobacco license. Smoking tobacco, or lighting and burning tobacco, for the purposes of sampling tobacco and tobacco related products or smoking from a delivery device is prohibited. Notwithstanding the preceding, smoking may occur in a Tobacco Store if all of the following circumstances are met: i. The smoking is by a customer or potential customer for the specific purpose of sampling tobacco; ii. The Tobacco Store has held a license from the City to sell tobacco products at that location for at least six months prior to the enactment of this provision; and iii. The owner of the establishment has maintained a valid license and has abided by all applicable laws. Any smoking allowed under this exemption shall be prohibited if the license holder loses the license or transfers title to, relinquishes management or control of, or sells the business to any other individual or business entity. (4) Smoking from a delivery device for any reason is strictly prohibited in any Tobacco Store. (b) The following restrictions apply to premises licensed for general tobacco sales and display: (0) (1) The establishment shall fully comply with the Minnesota Clean Indoor Air Act, Minn. Stat. § 144.411 to 144.417. (2) There shall be no display of tobacco - related devices except for cigarette lighters for sale on the l ieensed premises, whether the sale is for the benefit of the licensee or for a third party (e.g. consignment). The following restrictions apply to all licenses: (1) Vending machines used to dispense Tobacco Products or delivery devices shall be prohibited. (2) No sales shall be made by means of self - service methods whereby the 802 -4 7 (3) customer does not need to a make a verbal or written request to an employee of the licensed premise in order to receive the tobacco, tobacco product, tobacco- related device, or delivery device and whereby there is not a physical exchange of the tobacco, tobacco product, tobacco- related device, or delivery device between the licensee, or the licensee's employee, and the customer. A licensee shall comply with all applicable regulations of' the State of Minnesota relating to the sale or dispensing ofI'obacco Products and delivery devices. If there is a conflict between the regulations of the State and the regulations of the City, the more restrictive regulations shall control. (4) Every licensee is responsible for the conduct of its employees while on the licensed premises. Any sale or other disposition of Tobacco Products or delivery devices by an employee of a licensee shall be considered an act of the licensee. 802.080. SALES TO MINORS. No person shall give, sell or dispense any Tobacco Product or delivery device to a person under eighteen (18) years of age. Any person convicted of violating this section shall pay a fine of $100.00 for the first such conviction. Any person convicted to violating this section twice shall pay a fine of $125.00. Any person convicted of violating this section three times shall pay a line of $150.00. Any person convicted of violating this section more than three times during any 24 -month period shall be guilty of a misdemeanor. 802.090. ADMINISTRATIVE FINE, SUSPENSION, OR REVOCATION. Any violation of the City's regulations relative to the issuance of a Tobacco Products License or of any conditions /restrictions attached to the issuance of such license shall be cause for the imposition of an administrative fine, the suspension of the license, or the revocation of the license. (a) If the violation relates to a restriction of Section 802.070 other than the sale of tobacco or delivery device to minors or allowing a minor to sample tobacco or delivery device, the Council may suspend the license for up to 60 days or revoke the license. In addition to such action, or in lieu of such action, the Council may impose a civil fine not to exceed $1,000.00 for each violation. (b) If the violation relates to the sale of 'Tobacco Products to minors, sale delivery devices to minors, or allowing the sampling of tobacco or delivery device by minors, by the licensee or the licensee's employee, the following administrative fines, suspensions, or revocations shall he imposed. (1) The first such violation shall subject the licensee to the payment of an administrative fine of $200.00; (2) The second violation at the same location within 24 months of a previous 802 -5 8 (e) (3) violation shall subject licensee to the payment of an administrative fine of $500.00. The third violation at the same location within 24 months of two previous violations shall subject the licensee to the payment of an administrative fine of $1,000.00 plus a seven (7) business day suspension of the license. (4) The individual responsible for the sale to a minor shall be charged an administrative penalty of $50.00, following notice of the violation and an opportunity for a hearing before the City Council. The City Council retains the discretion to consider suspension or revocation of a license at any time, if in the view of the Council the circumstances of the violation call for such a sanction. (5) The imposition of an administrative fine upon a licensee, and /or suspension of license or revocation of a license will be processed pursuant to Little Canada City Code Chapter 800. Licensees, whose licenses have been revoked, shall not be eligible for another Tobacco Products License for a minimum period of one year from the date of said revocation. 802.100. INSPECTION /COMPLIANCE CI-IE.CKS. Any applicant or licensee shall permit the City, or its representatives, to inspect and examine the place of business described in the application or license. Any refusal on the part of the applicant, or licensee, to permit such inspection will be sufficient grounds for the Council to refuse the application applied for or suspend a license previously granted. The City of Little Canada, or its authorized representative, may at any time conduct unannounced compliance checks of each licensee. Any finding of noncompliance with the requirements of this Chapter or other applicable regulations shall constitute a violation of this section. (Source: Ord. 3, Amended: Ord. 331, 441, 513, 689, 707, 716, 726, 742, 753, 755) 802 -6 9 TOBACCO LICENSING SURVEY Limit on # License of Licenses Categories Arden Hills No No Maplewood No No Mounds View No No Roseville No No Vadnais Heights No No White Bear Township No No Please note: None of the above cities have hookah lounges, therefore, did not deal with the issue of sampling in this regard. 10 Joel Hanson Front: Andrew Henderson < andrew.j.henderson84 @gmail.com> Sent: Tuesday, April 08, 2014 10:21 PM To: Joel Hanson Subject: Tobacco License Ordinance Mr. Hanson, Thank you for retuning my call. I am sorry that I will not be able to make the City Council meeting as I am scheduled to give a talk to a media law class at SCSU, but I would like my concerns heard by the council. I am concerned about the limitation on tobacco licenses by the City of Little Canada because of the restrictions this ordinance places on the free market, entrepreneurs, and businesses seeking to expand. As the memorandum dated April 3, 2014 from City Clerk Glanzer implies; there is a frequent need and want by citizens and businesses to acquire tobacco licenses to either open a community business, or possibly expand on one. This need and want should not be constrained, but rather the City should encourage new business, and the growth of established retail outlets. However, there are more options that are not considered or presented in this memorandum; and those are to open the availability of more licenses to be available in the community, or to eliminate the cap on licenses to better fit the needs and wants of the people, entrepreneurs, and businesses in the City of little Canada. It is my hope that the City Council will consider the options not presented in this memorandum and work to change this ordinance to better suit the interests and wishes of the citizens. Andrew J Henderson 11 MINUTES CITY COUNCIL APRIL 9, 2014 held the assessment hearing for this improvement, and the level of assessments to benefitting property owners will not increase as Little Canada assessed at its cap rate. Keis introduced the following resolution and moved its adoption: RESOLUTION NO. 2014 -4 -66 — AWARDING THE LOW BID OF PALDA & SONS IN THE AMOUNT OF $4,082,463.64 FOR THE ARKWRIGHT - SUNRISE - MCMENEMY STREET PROJECT AS RECOMMENDED BY THE CITY ENGINEER The foregoing resolution was duly seconded by McGraw. Ayes (5). Nays (0). Resolution declared adopted. RE- Boss reported that she has had a couple of residents express interest in ESTABLISH participating in a re- established Community Pride Committee. She COMMUNITY suggested, however, that this may not be the right time to re- establish PRIDE that Committee given the work that the Veterans Memorial Committee COMMITTEE is currently undertaking. The City Administrator reported that the City attempted to re- establish the Committee in 2006 and received only one response. He suggested that if the Committee is to be re- established that the Council determine the purpose and expectations for the Committee prior to advertising for members. Montour suggested that this discussion be part of a future Council workshop meeting so that some time can be taken to explore the topic. Council agreed. TOBACCO The City Clerk reviewed her memo dated April 3rd relative to the potential LICENSING availability of one tobacco license at new renewal. She noted that the City's Tobacco Ordinance currently has a maximum of ten tobacco licenses and there are eight Tobacco General Sales & Display Licenses issued and two Tobacco Store Licenses issued. The ordinance does not tie the maximum license number to the specific classes of licenses. The Clerk also reported that she gets frequent inquiries about the availability of licenses for tobacco stores, both with and without sampling. The Clerk indicated that she wanted to raise this issue in the event that the Council wanted to explore options relative to tobacco licensing. The Clerk pointed out that a resident submitted a letter in which he expresses concern that the 3 12 MINUTES CITY COUNCIL APRIL 9, 2014 limitation on tobacco licenses by the City restricts the free market, entrepreneurs, and businesses seeking to expand. Keis asked if the City has experienced any problems with the two tobacco shops. The Clerk reported that she is not aware of any problems. McGraw noted the difficulties that the City of Duluth has had with a particular head shop. It was noted that the products that tobacco shops can sell are regulated by both State Law and City ordinance. The Administrator indicated that in the most recent update of the Tobacco Ordinance, the City Attorney addressed this issue. The Clerk also pointed out that the owner of the tobacco store in Little Canada has indicated that there are certain products and devices that he would not sell. Keis indicated that he would support leaving the Tobacco Ordinance as currently written given the City has not had many issues or problems. Keis stated that he would be O.K. with another tobacco store establishing in the City. Blesener and Boss agreed. McGraw stated that he would prefer to see the number of tobacco stores limited to avoid the potential for future problems. Montour agreed. The Administrator noted that another option would be to limit the number of licenses that could be issued for tobacco stores, and eliminate the maximum number for the tobacco general sales and display licenses. McGraw noted the previous deception that occurred relative to one tobacco license and indicated that he would support two categories of licenses with a maximum set for tobacco stores. Blesener suggested that City staff conduct a survey of how this issue is addressed in surrounding cities. Montour suggested that an unlimited number of tobacco general sales and display licenses and a limited number of tobacco store licenses was a win/win situation. Keis suggested that limiting tobacco store licenses was still impeding businesses. The City Administrator indicated that staff would do the survey, but noted that the results may not be relevant given that surrounding cities may or may not have dealt with the issue of hookah shops and sampling. The survey results will be brought back to a future Council meeting. 13 4 MINUTES CITY COUNCIL APRIL 23, 2014 $1,400 in cost depending on whether there is vermiculite in one of the walls. The Administrator also noted that staff is recommending that Retrofit Recycle be awarded the work for disposal of regulated materials as defined in the Legend Environment Services report at a cost of $5,770. l3lesener introduced the following resolution and moved its adoption: RESOLUTION NO. 2014 -4 -78 — AWARDING THE QUOTE OF ECCO MIDWEST FOR ABATEMENT WORK AT 2858 CENTERVILLE ROAD AND THE QUOTE OF RETROFIT RECYCLING FOR DISPOSAL OF REGULATED MATERIALS AS OUTLINED IN THE CITY ADMINISTRATOR'S REPORT DATED APRIL 18, 2019 The foregoing resolution was duly seconded by Keis. Ayes (3). Nays (0). Resolution declared adopted. TOBACCO The City Administrator noted that City staff conducted a survey of LICENSING surrounding cities relative to tobacco license limits and categories as was directed at the last Council meeting. I-Ie noted that none of the other cities have imposed license limits or categories. The Administrator pointed out that these cities have not had to deal with the issue of hookah lounges and sampling as Little Canada had been faced with. The Administrator pointed out that as a result of the sampling issue, Little Canada amended its ordinance to create two categories of tobacco licenses — a general license and a tobacco store license. The City also imposed a limit of ten licenses, which was the number of license holders at the time. The Administrator indicated that given that there will likely be one available tobacco license during the next renewal period, staff has raised the issue of license limits and categories for the Council's consideration. The Administrator pointed out that one of the options put forth was to impose a license limit based on license category. The Administrator felt that there was no need to limit the number of General Sales Tobacco Licenses as the sale of tobacco products is an accessory use. He suggested that the Council may want to consider a limit on the number of Tobacco Store Licenses noting that in addition to the sale of tobacco and tobacco - related products, this license would allow the sale of paraphernalia. The Administrator noted the issues that the City of Duluth has had with a head -shop. Keis asked if the City received calls inquiring about the availability of tobacco licenses. The City Clerk replied that it does, noting two in the last month. The Clerk reported that the initial request is typically for a hookah 9 14 MINUTES CITY COUNCIL APRIL 23, 2014 lounge, and these individuals are told that sampling is not allowed in the City. The request then changes to a request for a tobacco store. Blesener noted the efforts that the State Legislature is making relative to e- cigarettes and that the City Code was amended to address delivery devices. The Administrator indicated that the City Attorney did present a 'Tobacco Ordinance amendment addressing delivery devices, which was adopted by the Council. Blesener asked the City Planner for his comments. The City Planner indicated that some of the cities he has worked with have addressed the issue of sampling. Keis noted that the current ordinance prohibits sampling. He indicated that the issue was the likelihood of a head shop locating in the City. The City Administrator indicated that he was recently at a gas station/convenience store in another city that had paraphernalia on display that could be used for other purposes than the smoking of tobacco. McGraw noted that the State is struggling with the e- cigarette and delivery system issue. He indicated that he would rather be proactive on this issue and limit the number of tobacco store licenses and prevent a head shop from locating in the City. Keis stated that he was torn on the issue. Blesener suggested that City staff put together a proposed ordinance amendment limiting tobacco store licenses to two and lifting the limitation on the number of general tobacco licenses. That proposed amendment should be presented to the full Council at their next meeting. The City Administrator indicated that he would also ask the City Attorney for his comments on the proposed amendment. DEPARTMENT The City Administrator reported that the Department of Revenue OF REVENUE contacted the City last year to review its organized collection program APPEAL relative to the payment of taxes. The Administrator indicated that under the Organized Collection Contract, the haulers are responsible for remitting taxes while the City bills residents for organized collection services. The Administrator noted that the haulers are current on those tax payments. The Administrator reported that there is a State Statute that says whoever bills for services must remit the taxes. The Administrator indicated that the issue is complicated further in that recycling services is exempt from sales tax, but. the City's invoices do not break out recycling as a separate line item. Because of this, it is the Department of Revenue's position that sales tax is owed on the recycling charges. The Administrator indicated that the Department of Revenue is saying that the 10 15 515 Little Canada Road, Little Canada, MN 55117 -1600 (651) 766 -4029 / FAX: (651) 766 -4048 w w w, c i.l i t tl e -ca na d a. m n. u s MEMORANDUM TO: Mayor Biesener & Members of the City Council FROM: .Toe► Hanson, City Administrator DATE: May 9, 2014 RE: Public Works /Park Facility Update MAYOR Bill Blesener COUNCIL Rick Montour John Reis Michael McGraw Shelly Boss ADMINISTRATOR Joel R. Hanson Design Development work is proceeding for the new building. ht the meantime, two items need attention: First, our Construction Manager, James Steele Construction, feels we can save some money by demolishing the buildings on the property at this time versus combining demolition with other site work. Therefore, they are obtaining quotes for this work that are due in at 4:00 next Tuesday. We will review the pricing with them Wednesday morning and have a recommendation available for Wednesday night's meeting. The second item relates to the ground contamination on the site discovered during our soil borings. We have been following the steps for handling this material properly including the preparation of a Development Response Action Plan that was filed with the Minnesota Pollution Control Agency. PCA called this week and is concerned about possible ground water contamination that they Peel needs to be monitored. They are asking if we want to participate in the Voluntary Pollution Control & Investigation program (VPIC). Doing so entitles us to receive 90% state funding for any work required. At this point in time, they would like to have monitoring wells installed on the property. They have informed me this will not inhibit the construction of the new building. The Council needs to approve our participation in this program. cc: Oertel Architects James Steele Construction, Inc. Elfering & Associates MAYOR Bill Blesener COUNCIL Rick Montour John Keis Michael McGraw Shelly Boss 515 Little Canada Road, Little Canada, MN 551171600 (651) 766 -4029 / FAX: (651) 766 -4048 ADMINISTRATOR www.ci.little- canada.nutus Joel R. Hanson MEMORANDUM TO: Mayor Biesener & Members of the City Council FROM: Joel Hanson, City Administrator DATE: May 9, 2014 RE: Veterans Memorial Project Update The next meeting of the Veterans Memorial Committee is Monday, May 12°l. At that meeting, the committee intends to review current pricing for project components. They will also review the status of fund raising efforts. The goal of the committee is to break ground on the memorial as soon as possible, subject to achieving appropriate financing. Staff will update the Council as to the status of this project at Wednesday's meeting. 515 Little Canada Road, Little Canada, MN 55117 -1.600 (651) 766 -4029 / FAX: (651) 766 -4048 w ww.ci.1 i ttle- cunada.mn. us MEMORANDUM TO: Mayor Blesener & Members of the City Council FROM: Joel Hanson, City Administrator DATE: May 9, 2014 RE: City Hall Remodeling Projcct MAYOR 13111 131esener COUNCIL, Rick Montour John Keis Michael McGraw Shelly Boss ADMINISTRATOR Joel R. Hanson Planning is starting to commence on the remodeling work for City Hall. James Steele Construction has suggested that a number of our work items could be addressed by them on a time & material basis (see letter dated 2/10/14 attached). These items would include sheet rock repairs, bathroom Door tile repairs, exterior siding corrections, cabinet repairs, door adjustments, and other miscellaneous items (see Oertel letter dated 1/14/14 for more information on the needed work items). The hourly rate would be $85 and work will be performed by the Project Superintendent, Mary Schauer. Staff feels this is an efficient way to accomplish a number of tasks for this project in an efficient manner. Another advantage to this approach is Mr. Schauer would gain firsthand knowledge of the building that should he useful in overseeing other project components as the remodeling moves forward. Therefore, staff recommends we retain Mary Schauer of JSC at an hourly rate of $85 to assist with City Hall remodeling work for those components mutually agreed to by JCS and staff. J A M E S S T E E L E C O N S T R U C T I O N February 10, 2014 City of Little Canada 515 Little Canada Road East Little Canada, MN 55117 Attn: Joel Hanson City Hall Dear Mr. Hanson: After reviewing the memorandum sent by Jeff Oertel on January 14, 2014 outlining some of the issues of repair and remodeling needed at City Hall, I would like to offer you the services of Mary Schauer to complete many of these items. As stated by Mr. Oertel, many of these items would take longer to draw than to repair. Mary is a master carpenter by trade. This would also give him the opportunity to get familiar with the building staff and identify the problem areas. I would propose completing this work on a time and material basis. The cost for Mary would be $85 per hour which includes vehicle, fuel, telephone and computer costs. If you are interested in this proposal or have any questions please contact me at any time. Respectfully, James Steele Construction Company Richard J. NN0ghton Presiden3' 1410 Sylvan Street Saint Paul, Minnesota 55117 (651) 488-6755 Fax: (651) 488-4787 jsc@jsteeleconstruction.com www.jamessteeleconstruction.com Equal Opportunity Employer e OERTEL ARCHITECTS 1795 SAINT CLAIR AVENUE, SAINT PAUL, MN 55105 TEL: 651/696-5186 FAX: 651/696-5188 DATE: January 14, 2014 TO: Project team RE: Little Canada Public Works Project Notes on city hall review and client preferences MEMORANDUM The following are notes on what will be required or desired for the city hall portion of the project. This is based on a review of the city hall with the client /CM group of people. Lead -in note A: A number of items below are minor things. We discussed have James Steele Construction self - perform smaller items (or hiring someone to perform this work.) This will simplify the process and will be much easier in that certain items are somewhat undefined have a imprecise set of conditions (in some cases it would take more time to draw and bid than simply repair.) Joel indicated that he was fine with this, it is just that these minor things should be done as a part of the project so that the building is presentable and complete for the longer term. This might include touch -up at the windows, caulking, adjustments and so on. Typical throughout: 1. Upgrade all lighting (especially the incandescent cans) using preferably LED lights and/or fixtures that will have the least impact on existing conditions (i.e., avoid having to perform other non - electrical repairs to the ceilings and walls.) 2. Many of the windows need minor repairs or touch -up of the stain /varnish on the trim and window units. See note A. 3. We should look at replacing all of the ceiling tiles as many panels are warped and stained, with some gouged. (I would suggest a slightly better panel than what is there with a 20% overage for future replacement.) It appears that the grid can be re -used, with minor exception. 4. The engineers (PC) need to look at the furnaces and AC units to assess condition and whether or not upgrades and replacements are recommended. 1 5. The carpeting throughout the building (council chambers, conference room, office corridors and corridors within the chambers /lunch room) should be replaced. We discussed going with carpet tiles, again with some overage for future replacement. 6. Painting existing walls should be looked into. A new paint scheme should be considered. This may not be 100% easy since much of the building has a "blue" theme. Consequently, do we paint door frames and other items to give the city hall a new "look "? More later. 7. We discussed possibly using porcelain tiles with a darker grout color) at the main lobby, possibly vestibule too, which has quarry tile. Quarry tile needs some minor work regardless. 8. There are minor cracks in the walls throughout the building. One example of work done by the CM. Some areas will require taping and installing control joints. See note A. Council Chambers: 1. OA is to look into a new backdrop at the back wall, a fresh new design. This might include the city logo. 2. The wood unit for the tv, to the east, will be replaced. There is a small rise in the floor that we should deal with once removed. 3. The IT type room ( "cable room ") to the east of the chambers, needs to be looked at from a heating /cooling standpoint (mostly cooling). This room has an exceptional amount of equipment. Since there is an outside wall, we discussed installing a split unit to supplement or replace the existing cooling from the central system. 4. The doors to the chambers need adjustment. Note that these doors, and others, are wired to the emergency panel. Per today's code, this does not appear to be necessary. Kitchen: 1. Currently, there is a residential arrangement in this space, and new furniture is to be considered. This is used as a back -up conference room and staff breaks. 2. The blue VCT flooring may or may not be replaced: just need to keep this on the radar when discussing re- decorating since this is a minor cost. The floor needs some work regardless. 2 3. The cabinets do not work correctly, despite ongoing repairs. It may be possible to simply adjust as is (see note A). We should look into replacement of the doors or entire set of cabinetry. 4. The instant -heat water heater at the sink needs replacement with either a better unit (that can actually heat to the proper temperature) or run a line from the main water heater. OA / PC to review. A functional replacement unit is preferred. 5. The narrow corridor between the kitchen and restrooms has a ceiling which is in bad shape. Access to the HVAC units above this is necessary and ongoing. Installing a gyp board ceiling with large access panels, and the required framing, was discussed as a good option. The panels can open, with hinges to the west, so that walking through the area is easy while work is done. Public Restrooms: 1. OA / PC should look into valve replacement and possibly self - flushing units. 2. Minor caulking and joint repair at the floor is required. See note A. Conference room: 1. Balancing the HVAC is important. Currently, this room is on one zone. When the operable panel (mid -room) is closed, there is a considerable difference in comfort levels between the two sides due to this. OA /PC needs to come up with a solution to this. 2. See other related notes above. Lobby / Entry/ Vestibule: 1. The large main window unit, up high, above the main entry, may have more serious problems. At the lease, there is a little rotten wood. The unit appears to be out of shape and deflected at the mid- point. This will require a more detailed inspection. 2. A set of HC automated door openers /paddles are requested at the two sets of entrance doors. 3. At the back area of the vestibule, around the corner, there is a pair of half height doors. These should be removed and the area filled in with a solid wall. 4. New coiling shutters /curtains should be installed at the counter. These are currently electrically operated and the new should include both automatic and manual operation. Perhaps we might replace with aluminum or semi - transparent type. 3 5. Note that there is a cold air drop at these curtain locations. When replacement is being performed, and the space open to view, we should look into the cause - the city has attempted to correct this without any luck, Also, the lighting soffit at this area will need work /replacement along with the lighting replacement. 6. OA should look into a new vestibule / lobby configuration. A wall could be added to the south of the vestibule which will make a more comfortable entrance and save on the electric heat cost. An opening can be made between the lobby and rear vestibule (where stuff is temporarily stored and carried outdoors.) Office area: 1. At the corridor, in the southwest wing, in lieu of taping and repairs, we should look into a vinyl wall covering. 2. At the same area, the lighting replacement might include sconces, in lieu of the incandescent light units mounted at the walls, same locations. We may be able to light upwards to diminish the glare (brightness contrast) and create a more pleasant lighting condition. Restrooms near office area: 1. OA to look into new finishes and minor repairs. 2. ADA adjustments will likely not be required, per the code official, given that improvements within the building will be more superficial and decorative. Exterior: 1. The concrete slab on grade that leads from the office area to the parking lot needs replacement where it connects to the lot, at the HC ramp. We also may need the special tactile lay -in unit as a part of this. 2. OA should look into replacement of the entire front slab on grade and curb at the main entrance. Less sidewalk is desired. The central tree /planter should remain. A surmountable curb with HC provisions should be considered. 3. OA should look into the screen wall at the back of the building. Note that there may be issues with frost footings due to lines underground. Jeff Oertel 4 515 Little Canada Road, Little Canada, MN 55117- 1600 (651) 766 -4029 / FAX: (651) 766 -4048 www.ci.little-canada.mn.us MEMORANDUM TO: Mayor Blesener & Members of the City Council FROM: Joel Hanson, City Administrator DATE: May 9, 2014 RE: Landscaping Allowances MAYOR Bill Blesener COUNCIL Rick Montour John Reis Michael McGraw Shelly Boss ADMINISTRATOR Joel R. Hanson We have two project where some landscaping allowances are needed. The first is from the Pine Tree Ponds project. Given the dramatic changes to the area, staff had told Gail Acosta that we could accommodate some plantings for screening purposes on the property line between her land and the development. She recently submitted her desired plantings to the City engineer. The cost of the work is $1,360 (See quotes attached). Based on our prior conversations and the fact that the existing pines on the property line have a high canopy, staff would recommend we reimburse Ms. Acosta for that amount, subject to the installation of salve. The funding for this amount would come from the TIP district budget. The second project involves the remaining sidewalk on Little Canada Road west of St. John's Church. One property, as consideration for granting the easement, wanted some additional screening given the sidewalk's close proximity to their house. This is the same property that will require the removal of two large maple trees. That property owners received a quote for the work and plant materials. Staff informed then that the cost was too high, but that we were willing to purchase the plant materials and install them with our crews. Staff estimates the costs of materials to be approximately $1,500. Therefore we are recommending that we be authorized to expend up to that amount for plant and fence materials for 334 Little Canada Road as additional consideration for the needed sidewalk easement. We would also want authorization for City Staff to install the materials. (It should be noted that the property owners have executed the easement document based upon this understanding.) 1 Out Back Nursery & Landscaping 15280 110th Street South Hastings, MN 55033 651 -438 -2771 ext.12 651 -438 -3816 fax erik ©outbacknursery.com Attached Notes Proposal No. 3258 4.25.2014 Orfireibt p 4 nay Ott &{de lVii A4841 1.115,.:. Property Line Native Plants for Screening Note: Existing soils are sandy; very well drained; recommend compost soil amendment. Qty Size Name Material Labor 6 #15C Balsam Fir Abies balsamea 3'-4' 630.04 444.00 5 #7C Nannyberry Viburnum lentago 170.10 150.00 1 #7C Blue Beech Carpinus caroliniana 80.09 35.00 1.5 c.y. Compost for new plantings 38.78 222.00 1 wheelbarrow (1/81h c.y) 3.5 c.y. Shredded Pine Bark Mulch 147.00 259.00 1 load Delivery of Plants & Materials 150.00 Deer Exclusion Fence Supplies Note: Deer frequently move through property; deer browsing is frequent; recommend protection for new plantings. Qty Size Name Material Labor 6 60" 14 Guage; welded wire fence; 273.00 333.00 1 "x2" hole spacing; 50'L (each plant will have need 29' 48 6' Green Steel fence post (14 gauge) 216.00 240.00 3 bag Black Cable Ties (100 qty)(192 needed) 12.00 192.00 1 load Delivery of Materials 100.00 Project Total: $3,692.01 Payment Terms: 50% down payment with signed contract; balance due upon completion of work. 2 Out Back Nursery, Inc. 15280 South 110th Street Hastings, MN 55033 Bill To ;cr`.stll Acosta 2971 tabore road =� Litth, Canada. MN 55109 Invoice Date Invoice # 4/25/2014 1706 3 P.O. No. Terms Project Quantity Description Rate Amount 1 Native plants for screening; create scaled sketch plan and estimate for installation 6. 875% State State Tax for Minnesota Revenue 100.00 6.875% Total 100.00 0.00 Phone # E -mail (651) 438 -2771 info(noutbacknursery.com $100.00 3 !s(ji jst1b "151 0 CO y. 7: .4 £LcaIHG ..ASSO(IfATCS May 8, 2014 File: 120156E -0060 Mrs. Mindy Mueller 334 LC Road Little Canada, MN 55117 RE: Landscape & Fence Installation 334 Little Canada Road Dear Mrs. Mueller: TAR HMI As we have discussed the City of Little Canada has agreed to complete the landscaping and fencing described in the attached quotes and photos to minimize impacts of the sidewalk installation in front of your property. The City will complete the work after the sidewalk installation and will likely use a combination of City forces and contractors /suppliers of their choosing. At this time we do not know who will be providing the trees, but we will attempt to provide you an opportunity to select the trees from their stock of the type and size listed in the quote. If you have any questions please call me at (763) 780 -0450 Ext. 3. Sincerely, Elfering & Associates Lee Elfering, P.E. Little Canada City Engineer Attachments %APRON 20156E - LC Road (Bridge so rdgeiwn)100601iasomem$UV.0508 LLMOeller (334 IX (toad landscape Agreemcni }doe 10062 Flanders Court NE, Blaine, MN 55449 — Ph: (763) 780.0450 — Fax: (763) 780 -0452 5 t_\ 6 Proposal ABRAHAMSON NURSERIES 20021 St. Croix Trail North 2100 Tower Drive 1257 State Road 35 Scandia, MN 55073 Stillwater, MN 55082 St. Croix Falls, WI 54024 433-2431 439 -2140 715 -483 -3040 Submitted To: MINDY MUELLER Street: 334 LITTLE CANADA RD. E. City, State, Zip: LITTLE CANADA, MN Date: 3/28/2014 Home Phone: 651- 600 -2471 Work Phone: We Propose hereby to furnish material and labor - complete in accordance with specifications below, for the sum of: $1,674.07 WITH CASH /CHECK $1,715.92 WITH CREDIT CARD Payment to be made as follows: In full upon completion. All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration from specifications below involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents, or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workman's Compensation Insurance. AUTHORIZED SIGNATURE: Note: This proposal may be withdrawn by us if not accepted within 30 days. a) Any person or company supplying labor or materials for this improvement to your property may file a lien against your property if that person or company is not paid for the contributions. b) Under Minnesota law, you have the right to pay persons who supplied labor or materials for this improvement directly anc deduct this amount from our contract price, or withhold the amounts due them from us until 120 days after completion of the improvement unless we give you a lien waiver signed by persons who supplied any labor or materials for the improvement and who gave you timely notice. We are pleased to submit the following estimate for: QTY. DESCRIPTION SIZE PYRAMID ARBORVITAE #7 3 TECHNITO ARBORVITAE 05 2 JAPANESE TREE LILAC (SINGLE STEM) 2" 1 SECTION VINYL COBRA EDGING 2 YARDS HARDWOOD SHREDDED MULCH 7 )424 Mcaslall Avenue. S!. Paul, MN 55 )04 P5, (651) 646 -6404 Fax (651) 646-8575 Proud: KelierRe:s.> <aol.com MN 11C ::20102204) March 28, 2014 Mindy Mueller 334 Little Canada Rd Little Canada, MN Dear Mindy, Keller Residential, Inc proposes to furnish and install the following: 6.8' of 72° high Westem Red Cedar framed batten board privacy fence. A 1x6 board mounted on two 2x4s, two 1 x4s and a concrete set 4x4 post. Included is one walk gate Proposal assumes a clear fence line and no concrete hard holes For the sum of $1,688.00 • .e $: Timot• P. Dyrhaugj l44 8 515 Little Canada Road, Little Canada, MN 55117 -'1600 (651) 766 -4029 / FAX: (651) 766 -4048 www.ci.1ittic- canada.mn. us MEMORANDUM TO: Mayor Blesener & Members of City Council FROM: Bill Dircks, Public Works Superintendent DATE: May 8, 2014 RE: inflow and Infiltration Issues MAYOR Bill Blesener COUNCIL Rick Montour John Keis Michael McGraw Shelly Bass ADMINISTRATOR Joel R. Hanson Starting in the evening of April 26, the City received over 5 inches of rainfall over a three day period. This rain fell on ground that was already super - saturated from the snow melt and in some areas there was still frost in the ground preventing the water from infiltrating deep into the ground. "Those conditions caused some minor flooding issues throughout the City, but the public works staff was able to handle most of them by Wednesday, April 30. However, Carla Lane had major groundwater issues that caused the Keller Lift Station to be overtaxed and unable to stay ahead of the combined sanitary and storm sewer flows corning into it. City maintenance staff had to use the Vactor and pump down the wet well every four -to -six hours for the first four days and then a little less frequently through Sunday, May 4. In all, staff pumped out 34 loads. Each load is estimated to be 2000 gallons. I would like to take this opportunity to thank the public works staff for all of the extra hours they worked to keep the sewer operating in the Carla neighborhood along with all of the other issues they had to deal with. The groundwater inflow has settled down now and the lift station pumps are able to keep up on their own but some issues were discovered that should be addressed. o The lift station wet well needs to be re -sized and there is a project for that work budgeted for 2014. o The 2500' of force main that conveys the sewage to County Road 82 is old 4"east iron pipe that has become corroded and is not able to carry as much sewage as it used to. There is a projected budgeted in 2014 for the replacement of the force main as well. • We discovered that some of our manholes on Carla Lane had groundwater leaking into them. There are a few different ways to repair manholes. One is to spot repair the areas that are leaking with an epoxy grout. Another method is to basically coat the entire manhole structure with an epoxy coating to prevent future leaks. There is a pretty significant price difference between the two methods, but staff has had some of those manholes spot repaired in the past and now new leaks have developed. It may make more sense to coat the entire manhole. Staff will obtain quotes for both methods and make a recommendation once they are received. • The bulk of the problem is occurring in either the homes or in the services for the homes. Staff had Infratech out to televise the Carla Lane neighborhood on Wednesday, April 30, while the groundwater was high. They found eight of the 28 services to have significant clear water running out of them indicating that there is either a problem with the service pipe or they are running their sump pumps into the sanitary sewer system, which is against City ordinance. Infratech then televised five of the services by launching a camera from the main into the service. I haven't received the disks back yet but the operator told me that at least one of the services has a crack and a significant amount of water is entering the system. This could be up to 20 gallons per minute when the water table is as high as it was during the storm. He couldn't tell on other services due to bends in the pipe so it is not known if the other homes have cracks or illegal sump pump connections. • It should be mentioned that Maplewood contributes flows to the Keller Lift Station as well. However, staff observed the overwhelming percentage of the clear water coming from Carla Lane. Maplewood has televised their lines in the past and reported that there are no issues with the main. There may be illegal sump connections and I will talk to Maplewood about its sump pump program and what they know about the area. Staff is proposing the following plan to eliminate as much groundwater from the sanitary sewer system as possible. • All properties on Cada Lane will be inspected for illegal sump pump connections. 'those that are in violation will be required to bring their pump into compliance or be subject to a fine. The ordinance only states that the City Council will establish a surcharge amount and the surcharge will be applied to property owners who do not comply with the ordinance. One thought is to impose a surcharge fee on non- compliant property owners. Once the pump is brought into compliance, the fee will be stayed indefinitely subject to periodic inspections. If future violations are discovered, that fee will be collected plus any additional fees imposed at that time. It is important to remember that all of these properties had sump pump inspections a number of years ago and were compliant at that time. If violations now exist, it indicates willful intent to do so. Staff is open to any suggestions from the Council regarding how to handle the sump pump issues. • As discussed above, staff will get quotes for the manhole repair work and make a recommendation to the Council as to which method to use. • Staff will contact the City of Maplewood regarding its sump pump program and encourage that it re- inspect the properties that flow into Little Canada. • "There are at least two service laterals that are leaking due to cracks in the pipe. One of them is the significant leak of up to 20 gallons per minute as mentioned above. There are methods to repair the service without digging up the yard. Staff would propose that once we have inspected the sump pumps we obtain quotes for repairing the services that are known to be leaking and have them repaired. This has been discussed in the past and the consensus was that the benefit to the City is great enough to warrant paying for the repairs even though they are in the property owners' service laterals. This could also be considered an assessable cost given the homeowner is responsible for the service. Once quotes have been obtained a recommendation will be made to the City Council. • While not groundwater related, staff will proceed with the budgeted wet well and force main work in 2014 to improve the efficiency of the lift station. These repairs are necessary even if all groundwater issues are solved. There is money in the budget for the manhole repair work and the sump pump inspections will be staff time only. The only unbudgeted item would be the service lateral repair if the City proceeds with that work, but there should be sufficient funds in the sanitary sewer budget to pay for this work. 515 Little Canada Road, Little Canada, MN 55117 -1600 (651) 766 -4029 / FAX: (651) 766 -4048 www.ci.1ittle- canada.mn.us MEMORANDUM TO: Mayor Blesener & Members of City Council FROM: Bill Dircks, Public Works Superintendent DATE: May 8, 2014 RE: Water Tower Logo MAYOR I3iIl 13lesener COUNCIL Rick Montour John Kees Michael McGraw Shelly Boss ADMINISTRATOR Joel R. Hanson The work on the water tower is scheduled to begin on June 1. Before then the contractor needs to know what the City wants the top of the tower to look like. Currently there is a small logo on the north and south sides of the tower and "Little Canada" is written in block lettering on the east and west sides of the tower. A picture of the current logo and lettering has been included with this memo. We can put the same logo and lettering back on the tower for no charge or we can upgrade the look at a cost to be determined. Staff believes the logo should be made larger. The thought is that a logo around twice the size of the existing one would look nice. Another option is to change the font of "Little Canada ". Staff has requested some sample depictions with different fonts from SEH and those will be shown at the meeting on Wednesday. One example is included with this memo showing the larger logo and a different style font for "Little Canada ". Yet another option is to incorporate the logo and City name into one and only have it 011 two sides. Two of our neighboring cities, Shoreview and Vadnais Heights, have gone this route in recent years. A picture of each is attached. Tliis would eliminate the ability to see which city's tower it was from two directions, but it does clean up the bowl part of the tower. It is not known how it would affect the price but that will be determined prior to Wednesday's meeting. Staff would like to hear input from the Council on this matter and reach a consensus in order to be ready for the project. 1 3 515 Little Canada Road, Little Canada, MN 55117 -1600 (651.) 766 -4029 / FAX: (651) 766 -4048 www.ci.little- canada.mn us MEMORANDUM TO: Mayor Blesener & Members of the City Council FROM: Joel Hanson, City Administrator DATE: May 9, 2014 RE: Warming House Project MAYOR 13111 13lescner COUNCIL Rick Montour John Keis Michael McGraw Shelly Boss ADMINISTRATOR Joel R. Hanson Attached is the bid tabulation prepared by RVK Architects for the warming house project. You will note that we are over the $195,000 budget by $15,168 that includes a contingency amount of $8,474. (We have attached the minutes from our December 11th meeting that discussed the project budget in greater detail.) These estimates do include the costs for installing a retaining wall on the east side of the building. Staff will conduct some additional review prior to Wednesday's meeting. We will see if we can gain any savings in the project components through other bids (we are not overly optimistic at present). The Council will have to consider one of three options. They are: 1. Approve the additional budget amount and order the project to proceed as planned. 2. Delay approval and seek additional bids to see if the numbers can be lowered. 3. Direct a redesign of the project to attain the budget objective. (Note: Given Little Canada Recreation Association's Funding pledge, we may impact their contribution depending on the nature of the changes.) Dick Krumm of RVK Architects and Jim Morelan will be present at Wednesday's meeting to discuss this in greater detail. Should you have any comments or questions in the meantime, please let us know. 1 RVIC ARCHITECTS PHONE 6- r)..e.87.63cp.: r.Nriatlittel,a:ardlt(C.-CASI:011) :11S TROUT BROOK 1.)RIVE ROBERTS. kNiSCONSIN S•023 FIRE BARNS WARMING HOUSE LITTLE CANADA, MINNESOTA SUMMARY Or Ecr COSTS MAY 7,2014 PROJECT COSTS FROM 1311) TA13UATION $ 177.956.00 includes $8,474.00 as Contingency at 5%) SEWER AND WATER UTILITY COSTS AS ALLOWANCE 15,000,00 tl..EcTrocm., tyrif,,rry COSTS As ALLOWANCE (Xcel Energy Resupply Ruikling and Rewiring or Rink Liallting) RETAINING WALL - VERSA-1.0K (Redi-Rock Retaining Wall System as exists along Little Canada Road was Bid at 815,926.00) FEES 4,000.00 8,312.00 18,400.00 PROJECT (:osTs 8 210.168.00 ARCHITECTURE & PLANNING INTERIOR DESIGN CONSTRUCTION MANAGEMENT 2 FIRE BARNS WARMING HOUSE LITTLE CANADA, MINNESOTA 05-07-14 BID TABULATION 810 PACKAGE CONTACT COMMENTS SIDS AWARE)! 2A EXCAVATIONS L30:388 SouTRACI OSMEXCSVATINS ERA-CTRL ONE COMPAIEES 513,000.00 lA CONCRETE AND MASONRY CROSSICIEN MASONRY $7732S(X) INNY MASONRY WISslistx) tiHEENBERGWAIRUn 141.4b1.0D $47,451.00 6A 13t,ILDING MA1E131AI S 510.339.00 LAMPEPTS 68 CA 32 PEN I ITV I A 8014 57.620.00 ST CA :MC FOUR SEASONS Ka I. INSTOW 7A ROOF, SOF+ IT, VASC)A AND SIDING METAI. ATOMIC ACCUITILCI URAL SHEET METAL keelINF ARCI STESTI r, 1. slim .7 Mb I AL 020,58).00 S21 X42.00 521,142.00 713 INSL:LATION iNSULA LS:4 SERVICES SI. CROIX tESLILATION 51.56.3.00 7C CAULKING RE.CAULE S1.1S4 51,354.50 71) DA M 8PROOFI NC HITE-WAY INCi INC $1.D22.00 5500.00 5500.00 SA 1101.1,OW MErA I., DOORS MIN SI I HARDWARE 1)0017 SERVICE COMPANY KELUNCITON L•:xx 13.111atitiS S17.80000 $12,850.00 813 ALUMINUM W DOWS iNDIANHEAL7filAI■ti MINECI,PCXE: GLASS U:a SHOES: LELE1 SWISS 3 55,900.00 SSIEN3 S11,43 X OS FIRE BARNS VVARMING HOUSE LITTLE CANADA, MINNESOTA 05-07-14 BID TABULATION (Go PACKAGE CONTACT COMMENTS SC OVERHEAD DOOR AND OPERATOR DAKOTA (3ARW$t DOOR OviariliFAD DOOR OF 11-11-; N0111111 ILAN° BIOS AINARI31 $1245.0 $1,245.00 $2,810.00 9A II-0012IN(3 53.575.00 131)(:KLI3 ARLNA PR001101113 55.1.95.00 11: Ocloti ilY OE I:KERS SS.571,S0 Ai 1. AMCRICAN AttbRA PRODUCTS $3,67503 913 PA INTIM, PAINEING NO L.11.111 52.57S.05 $2.375,00 I ()A TOILET AtICI)33)3()N I EIS HARRIS 1111 iiNGS 'CAIN CRY HAROWAR / 7(1.95 S745- 5) $74&00 I (18 LOWPMENT K5C2LIR ARENA 11/10 DuC1S Au. AMERICAN ANNA °PRODUCTS $2,550.00 15A AlECIIANFCA1, liVAC 5:164eft sy.uoArizi AN CC•r4(AIICHING ASSOCIAltS SANS 05 5,3,943 00 1513 MECHANICAL - 111.11M BING KRAmERMCCNANICAL Incloden Ciaczor 7.105.00 1.•.:8,959 OD $18,93)3.03 16 El .E( ITRIf IA1, KILLER Pity:34,0'..A010fl1(nk Ltal‘1;n9 ;:nd Mc/ Awe seivA..c $7500,00 1 $7.5C0 011 4 FIRE BARNS WARMING HOUSE LITTLE CANADA, MINNESOTA 05 -07 -14 BID TABULATION [SUB TOTAL OF LOW BIDS S166,281401 GENERAL CONDITIONS 53,200.00 PERMITS 50.00 SILT FENCE 50.00 SATELLITE 50.00 OUMPSTER $0.00 SOIL TESTING $0'00 BUILDERS RISK INSURANCE 50.00 CLEAN UP LABOR 50.00 SUB TOTAL OF GENERAL CONDITIONS 53,200.00 1SUB TOTAL OF LOW BIDS and GENERAL CONDITIONS S165,481.501 ONTINGENCY $8,474.0( (GRAND TOTAL 5177,955.581 5 MINUTES CITY COUNCIL DECEMBER 11, 2013 Administrator stated that he would have appointment of Council representatives to this study committee on the December 18, 2013 Council agenda fin• action. Next discussed was duty crews, with it noted that at the October 9th Council Workshop meeting the Council agreed to fund duty crews for 2014 with a six month review of outcomes. The next issue discussed was special events, with the City Administrator recommending that special event funding be removed from the budget with the City providing like dollars to fund something that the Fire Department is paying for from their other revenue sources. The representatives of the Fire Department were resistant to do so, suggesting that this puts special event funding at risk should their other revenue sources cease to exist. There was additional discussion about potential ramifications of special event funding. The consensus was to have additional discussion of this matter as part of the 2015 Budget. There was also some discussion relative to the Fire Department providing more information relative to their operations and activities to the general public, promoting the organization as a whole. WARMING The budget for the warming house project was discussed and clarified HOUSE as follows: PROJECT REVIEW $150,000 City Budget Amount for Warming House Bldg. - 10,000 Amount Spent by City for Architectural Services $140,000 Remaining City Dollars for Warming Rouse Bldg. Up to $20,000 Donation from LCRA provided building constructed as designed $10,000 Retaining Wall Cost -- City Dollars $15,000 Utility Costs — City Dollars It was noted that given the total project estimate was $195,000, there a appear to be adequate funds available to proceed with the project as designed. The Finance Director indicated that she would account for this this project in the 2014 Budget as three separate line items as follows: $160,000 Warming House Building Costs ($170,000 less $10,000 already spent by City) $10,000 Retaining Wall Cost $15,000 Utility Costs $185,000 Total Project Costs 6 6 MINUTES CITY COUNCIL DECEMBER 11, 2013 Dick Krumm, project architect, indicated that his estimate for the retaining wall exceeds $10,000, but suggested that rather than putting in a versa - lock wall system, utilizing the same materials as were just used on Little Canada Road should reduce the cost down to the $10,000 figure or below. It was also noted that keeping the wall at a 4 -foot height or less will eliminate the need for fencing on top of the wall. Krumm indicated that the next step would be to go out for bid for the various project components to determine actual pricing. There was discussion of the fact that as construction manager obtaining quotes for the various project components, Krumm will have the ability to negotiate each component to ensure the best pricing for the City. There was also discussion on the savings that will result in the City not having to pay sales tax beginning in 2014. The City Administrator indicated that he would provide Krumm with information on the sales tax exemption that was recently put out by the League of MN Cities. Krumm estimated that he would have final project numbers for Council consideration in January. Annie Liebel, LCRA, read a letter from LCRA President Mike Mercian outlining the Little Canada Recreation Association's support for this project and their offer to donate up to $20,000 toward the project provided that it is constructed as designed. The Council thanked LCRA for their generous offer as well as the continued support of Little Canada's recreation programs and facilities. It was noted that LCRA donated $120,000 for the construction of the skateboard park. The City Administrator indicated that at the December 18°i Council meeting, the agenda will include authorization of RVK Architects to obtain bids /quotes for the warming house project. SEASONAL The City Administrator presented proposed wage scales for seasonal WORKERS employees. Ile noted that the 2014 starting wage for both Parks & SALARY Public Works Seasonal Workers and Rink Workers are proposed to SCALES remain at 2013 levels. The various step amounts are proposed to increase, however. The Administrator noted that the Rink Worker pay scale is $.50 more per step than the Parks & Public Works Seasonal Worker scale. The reason for this is that only adults are hired as Rink Workers given one of their duties is to supervise young children that may be dropped off at the rink. Secondly, Rink Workers are required to come in for limited and late evening hours to do rink flooding. 7 7