09-10-2014 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL SEPTEMBER 10, 2014 BIDS FOR CENTERVILLE ROAD STORM SEWER PROJECT AGREEMENT FOR PRELIMINARY ENGINEERING WORK WITH SOO LINE SOME MODIFICATIONS TO THE LAYOUT DESIGN WHICH WILL RESULT INA REVISED PRICE WHEN APPLYING THE UNIT PRICING PROVIDED The foregoing resolution was duly seconded by Boss. Ayes (4). Nays (0). Resolution declared adopted. The City Administrator reported that three bids were received for the Centerville Road storm sewer project with the low bid received from GM Contracting in the amount of $395,523.45. The three bids were relatively close in amount. The Administrator pointed out that the low bid is significantly over the estimated cost for the work. The Administrator noted that the project is proposed at this time to provide a storm sewer outlet for the Public Works -Parks building. Other benefits would be to serve Centerville Road when the road is upgraded in the future. However, given the high cost, the Administrator recommended that the Council delay action on the bids. In the meantime, the City will meet with the County to discuss the timing of the improvement of Centerville Road. If the storm sewer project could be coordinated with the improvement of Centerville Road, the cost would likely be less since the storm sewer could be installed via an open trench rather than directionally bored. The Administrator indicated that the City has 30 days to act on the bids, and it would be his hope to have a final recommendation to the Council at its next meeting. The City Administrator submitted to the Council for approval an Agreement with the Soo Line Railroad Company, dba Canadian Pacific, so that the railroad can conduct preliminary engineering analysis for the signal upgrades for the establishment of Quiet Zones. The cost for this engineering work is $5,000 per crossing for a total of $30,000. The Administrator indicated that this expense may not be eligible for reimbursement under the bonding money provided by the State. However, it is likely that the cost for establishing Quiet Zones for all six crossings will exceed the bonding money anyway. The Administrator indicated that it may be necessary to seek legislation to clarify how the reimbursement of expenses will work especially as relates to the crossings of the railroad at County roads. Blesener introduced the following resolution and moved its adoption: RESOLUTION NO. 2014-9-173 —APPROVING THE AGREEMENT FOR PRELIMINARY ENGINEERING WORK WITH SOO LINE 9