04-08-2015 Council Minutes - Laserfiche WebLink

Home Browse Search

MINUTES CITY COUNCIL APRIL 8, 2015 Ayes (4). Nays (0). Resolution declared adopted. CABLE The City Administrator reviewed a bid tabulations that was put together UPGRADES comparing the bids of AVI Systems and Alpha Video for the upgrades to the City's cable TV system. He noted that the bids included a base bid amount and 21 alternatives. The Administrator indicated that that approach was taken so that the City could determine whether or not various alternatives were an essential part of the system, or if less expensive pricing could be obtained if the City got individual pricing on its own. The Administrator indicated that taking the base bid and factoring in various alternative components, Alpha Video submitted the low bid in the amount of $183,895 versus $216,536 submitted by AVI. The Administrator summarized those alternatives which were eliminated from the bid award, the first being the goose neck mics, retaining the lavalier system. He also noted that the Council will have to make a decision on whether or not an Assistive Listening Kit is necessary to purchase at this time. He noted that the Recording/Archiving Equipment has been left in at this time, but it may be less expensive to obtain this equipment on the open market. The power amplifier will be purchased from a State Contract vendor, saving a few hundred dollars. There was discussion of the various monitors that are proposed, most of which will be purchased on the open market. We will use a 60" standards TV instead of a projector and screen to save about $4,000 for the Conference Room at a later date. The City Administrator reported that when this project began, the City set a budget of $180,000 for all the various equipment and installation. Based on the bids received, the cost is $40,000 over budget. The City Administrator indicated that the City's Cable TV Budget can accommodate this overage, and will still have a balance at the end of 2015 estimated at $240,000. At this point in the meeting, the Council had a great deal of discussion relative to the Assistive Listening Kit. The general consensus was to delay this purchase at this time, and determining the various options that are available in the market place meeting ADA requirements. There was discussion relative to the Additional Costs line item included in the bids. Van Alstine indicated that this was for the cost of an additional two years of service/warranty work provided by the low bidder. Van 3