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CITY COUNCIL SPECIAL WORK SESSION November 14, 2016 DRAFT 4 at that time have take-home vehicles provided to them. Director Swenson explained the 136 three vehicles in the Fire Division - two go to the district station chiefs and there is one 137 spare. Director Swenson noted that the rotation of the vehicles to the Fire Division was 138 part of the division going live last year; Mayor Reinert said he doesn’t recall that 139 arrangement and Director Swenson said he’d provide the history on the matter. The 140 council concurred that they would receive more information from staff on a five year 141 replacement plan and that will assist with additional discussion on establishing a policy 142 on car replacement that would then drive the plans for the 2017 budget for purchasing 143 cars. 144 145 A $100,000 capital contribution for equipment replacement – Mayor Reinert said he’s 146 concerned about making an annual contribution that will sit in a fund and could lose 147 value until spent. He recalled that there was an idea to have a commitment of those 148 funds for when they are needed but not actually keeping the money in hand. Finance 149 Director Cotton explained that one thing that is possible is to commit a portion of the 150 fund balance (by resolution) to fire capital equipment replacement. Council Member 151 Kusterman said he had suggested an interfund loan. Ms. Cotton said that another option 152 that is used by some cities is to use year-end surplus for capital equipment replacement. 153 The council will need to adopt any budget change by resolution. 154 155 Upcoming discussions suggested by the Mayor – outsourced services (review current 156 contracts); goal setting/team building; and consulting services (which were determined on 157 a line item basis to be mostly related to Metro INet). The council requested that the 158 Metro INet contract be added to the discussion about outsourced services. Mayor 159 Reinert mentioned that he is still interested in a discussion about baseline management 160 and he pledged to bring forward more information for review. Council Member 161 Kusterman noted that the council seems to do the “deep dive” on the budget already so 162 that seems to cover all the ground. 163 164 The meeting was adjourned at 9:30 p.m. 165 166 These minutes were considered, corrected and approved at the regular Council meeting held on 167 November 28, 2016. 168 169 170 171 172 Julianne Bartell, City Clerk Jeff Reinert, Mayor 173 174