02/12/1996 Council Packet - Laserfiche WebLink

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COUNCIL MEETING JANUARY 22,1996 agreement and over rule the Council's action with the developer. She also said that she did not believe that it was the staff's job or obligation to find loopholes to let Mr. Hokanson get out of paying his share of the percentage of this road in this agreement. This cannot be done. Ms. Dahl said that it is the Council's job to govern and the staff's job to execute the Council's orders. She said that she believes that it is the City's own staff to undermine the agreement that the City Council, Mayor and developer, Mr. Hokanson agreed to. Ms. Dahl asked, why is the staff taking over the duties of the City Council? She waited for a response. Mr. Ahrens said that he did not have the background on the procedures set up by the City, his experience in the four (4) months that he has been with the City is that upon preliminary plat approval, just like in Trapper's Crossing, the staff takes over to work out the development agreement and get the document executed. He said if this is something that the Council wants to reconsider, it can be changed. Ms. Dahl asked Mr. Ahrens if he follows what the Council wants him to do. Mr. Ahrens said yes. Ms. Dahl continued saying that she believes it is the obligation and responsibility of the new Council and Mayor, to uphold the agreement and the result of the traffic study that was made between the Council staff and the developer, Mr. Hokanson on August 8, 1994. She said that there are many copies and transcripts of the August 8,1994 Council meeting and the Trapper's Crossing PDO agreement. The video and transcripts are proof of the PDO and the preliminary plat agreement and Mr. Hokanson's agreement in the participation in the percentage of the road. Ms. Dahl said the following has a little bit to do with Trapper's Crossing, but is mainly directed to staff. She asked how the staff could professionally and/or correctly do their job by having all the Planning and Zoning Board and Council audio and video tapes be re-recorded over every six (6) months with no regard if the project is currently finished or not. With the inaccuracy of the minutes not being word for word, staff and the citizens have no permanent or precise record for future use. She said that you (?) have no way of predicting what may or may not go to court. Ms. Dahl said that she has checked with cities like Blaine who have a permanent record of all their Planning and Zoning Board and Council meetings on disks for the computer use beside video and audio tapes. Spring Lake Park keeps its video and audio tapes as well. Ms. Dahl said that something has to change so that we will have an accurate accounting of all the meetings. She said the Time Saver dictation that is now used for the Planning and Zoning Board meetings should also now be used for the Council meetings. How can you do this when you have no tapes? Trapper's Crossing was August 8, 1994. Ms. Dahl said that's not when it started, it started in January, 1994. Ms. Dahl said that you people tape over those tapes. Mrs. Anderson explained that she is responsible for the audio tapes and they are kept for at least two (2) years. Ms. Dahl said that she asked for them and was told they are taped over every six (6) months. Mrs. Anderson explained that video tapes are reused every six (6) months, however, the audio tapes are kept for two (2) years or more. Ms. Dahl said that the video tapes should also be kept for two (2) years because they are very cheap. Mrs. Anderson said that audio tapes are required to be kept for two (2) years and are in her possession. Ms. Dahl said that she took audio tapes and transcribed from them word for word because the minutes were so inaccurate, she found that the tape from six (6) months ago overlapping a meeting more than a year old. PAGE 13