03-09-2020 Council Meeting Minutes

Home Search

COUNCIL MINUTES APPROVED 116 Councilmember Cavegn asked about the safety of the vents; could anything get stuck in there? Ms. 117 Gelhar suggested that only water would enter through the vents; City Engineer Hankee explained that the 118 vents are tested, designed and approved for this type of use. 119 It was clarified that the flood systems are designed to last the life of the home. The council also 120 discussed that fill would seem to be a better solution; Ms. Gelhar explained the issues that could be 121 created by fill. 122 Councilmember Lyden moved to approve Resolution No. 20-21 as presented. Councilmember 123 Cavegn the motion. Motion carried on a voice vote. 124 6C) Consider Resolution No. 20-195 Approving Bid Policy —City Engineer Hankee reviewed her 125 written report. The new policy has been reviewed by the City Attorney and follows a standard of the 126 League of Minnesota Cities. She noted that the policy covers and allows for an electronic bidding 127 process that is supported by staff. 128 Councilmember Stoesz asked if there is a "seal" process so that changes can't occur after a bid is 129 submitted. Ms. Hankee explained how the contract process follows the bid and the price cannot be 130 changed; in addition, the bids are viewed when opened by everyone so that would prevent change. 131 Councilmember Stoesz moved to approve Resolution No. 2049 as presented. Councilmember 132 Ruhland the motion. Motion carried on a voice vote. 133 6D) Consider Resolution No. 20-13, Accepting bids, Awarding a Construction Contract, and 134 Approving the Construction Services Contract for East Cedar Street & 24th Avenue/Elmcrest 135 Avenue North Improvement Project — City Engineer Hankee reviewed her written staff report 136 outlining the history of this project, the elements proposed for this project, the previous rejection of bids 137 and the more favorable bid received at this point. She noted the City's share of costs and how that will 138 be funded. The proposed schedule for the project was noted. 139 Mayor Rafferty asked about the split of costs with the City of Hugo. Ms. Hankee noted the City's is 140 approximate two-thirds. The mayor also asked about the need to have WSB staff on site for the period 141 noted; Ms. Hankee reviewed the need to work with subcontractors on the project. Ms. Hankee noted 142 that WSB has reduced the construction services element already. 143 Councilmember Lyden noted that he shares the Mayor's concerns. It is an important project but he's 144 concerned about hiring someone to watch someone doing their job. There seem to be a lot of soft costs. 145 Ms. Hankee indicated that the contingency won't be spent unless necessary. Ms. Hankee explained how 146 necessary oversight can be. 147 Adminstrator Karlson said his experience has been that projects can really suffer without adequate 148 oversight. 149 Councilmember Ruhland asked about the reduction from last year's bid; what area does that show? 150 Ms. Hankee remarked that timing was part of the situation as well as watershed permitting; some value 151 engineering was achieved working with the Public Works Department to do some work ahead. 152 Councilmember Stoesz moved to approve Resolution No. 20-13 withholding the WSB element for 153 further refinement. Councilmember Lyden seconded the motion. Motion carried on a voice vote. 154 6E) Consider Resolution No. 2044, Accepting Quotes and Awarding a Construction Contract, 155 Sanitary Sewer to Water Tower No. 3 —City Engineer Hankee reviewed her written report. 4