12-28-2020 Council Packet - Laserfiche WebLink

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COUNCIL MINUTES DRAFT 3 budget. As included in the staff report, Ms. Lynch reviewed factors that impacted the budget. She 87 announced that the final budget will add funds to the City’s budget reserve. 88 89 Councilmember Ruhland moved to approve Resolution No. 20-157 as presented. Councilmember 90 Stoeszseconded the motion. Motion carried: Yeas, 5; Nays none. 91 92 2C) Coronavirus Relief Funds: i) Consider Approval of Final Spending Plan; ii) Consider 93 Adopting Federal Grants Policy- Finance Director Lynch reviewed her written report that outlines the 94 City’s final spending plan for Coronavirus Relief funding. The staff recommendation includes a request to 95 approve a federal grants policy. 96 97 Councilmember Lyden noted that this was no small effort and staff stepped forward and did a good job. 98 99 Councilmember Stoesz asked about a lift station and Ms. Lynch noted other eligible expenditures. 100 101 Councilmember Lyd en moved to approve the Final Spending Plan and Federal Grants Policy as presented. 102 Councilmember Cavegn seconded the motion. Motion carried: Yeas, 5; Nays none. 103 ADMINISTRATION DEPARTMENT REPORT 104 3A) Authorize Entering into a Joint Powers Agreement with Metro-INET for IT Services – 105 City Administrator Cotton explained that the City has been a member of the consortium since 2004. 106 This year, however, efforts were underway to establish provision of services under a joint powers 107 agreement (JPA). She noted that at a previous meeting there was information presented to the council 108 indicating why these services remain the best value for the City. As for the JPA document, it has been 109 thoroughly reviewed including by the City’s attorney. It is expected to take most of 2021 to transition 110 to the JPA but it would be effective as of January 2, 2021. Staff is recommending that the council 111 authorize entering into the JPA for City IT services. 112 Mayor Rafferty remarked that he’s seen the services and level of technology needed by the City and 113 provided by Metro INET change over the course of years. 114 Councilmember Stoesz asked about facilities to be used; will the offices and data center remain at 115 Roseville. If expansion of those facilit ies is required, how can the City ensure it is treated equitably 116 (not subsidizing Roseville facilities with Lino Lakes taxpayer money). Ms. Cotton explained that one 117 of the issues with the current operation is that there is a lot of space used at the City of Roseville and 118 that City needs their space. So she suspects there may be a move to use space at member facilities. 119 Many details such as that question will be worked out over the coming year by the board. 120 121 Councilmember Lyden moved to authorize execution of the Joint Powers Agreement as presented. 122 Councilmember Stoesz seconded the motion. Motion carried: Yeas, 5; Nays none. 123 3B) Consider Resolution No. 20-162, Approving the Keystone Compensation Classification 124 System- City Administrator Cotton explained that staff is requesting that the council approve a new 125 personnel classification system. The council authorized a comprehensive study to rectify certain issues 126 related to pay equity and internal equity. The council received a presentation on the system, the 127 system was presented to the employee labor unions and staff is now requesting council approval. 128 Councilmember Cavegn moved to approve Resolution No. 20-162 as presented. Councilmember Lyden 129 seconded the motion. Motion carried: Yeas, 5; Nays none. 130