09-23-24 City Council Agenda Packet

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Kimley-Horn with opportunity to perform project related administrative tasks including invoicing, project scheduling, and staffing/production coordination. Deliverables • Project status meeting, participation in a maximum of 24 virtual meetings (bi-weekly) • Team conference calls • Meeting agenda and meeting summaries 2.0 STAKEHOLDER AND COMMUNITY ENGAGEMENT 2.1 Master Planning Engagement The first phase of engagement will focus on creating a master plan that aligns with the City and community's goals and shared vision. The consultant deliverables in this phase include: Deliverables • Public Engagement and Communications Plan — assumes up to two rounds of edits • Six stakeholder focus groups representing a broad range of community stakeholders and residents (i.e. residents, developers, property owners, interest groups) — could be formatted into small groups or individual • Prepare materials for and attend three community workshops (includes notices, presentations, display boards, FAQs, handouts). Information will be made available online as well. Meeting #1 is intended to be informational about the master plan process and brainstorm with the community about what are the best uses for the site to develop scenarios. Meeting #2 is intended for community members to review scenarios, provide input and receive answers to questions Meeting #3 is intended to focus on the supporting infrastructure discussion (i.e., roads, utility infrastructure, open space, etc.) that would support the land use scenarios and provide an overview of next steps for the AUAR. • Prepare materials for and attend four agency planning coordination workshops (Anoka County Highway Department, Rice Creek Watershed District, Forest Lake School District, Centennial School District) • Prepare materials for and present at eight city meetings (assumes three Planning and Zoning meetings, three City Council meetings, and two advisory groups) Digital Outreach • Develop a brand for public engagement and communication across all communication platforms and collateral. • Develop specific project website, with ongoing content updates and responses to frequent questions, that is also available as a link on the city's website • One interactive feedback map and survey using Kimley-Horn's PublicCoordinate software for 1 year. • Develop content for emails, newsletter articles and other communications that would be distributed through the city's communications channels based on the continued implementation of the public engagement and communications plan. • Develop information collateral (i.e., informational fact sheet, flyers, signage) that is available through the specific project website, city offices and other locations in the city. • Three postcards • Ongoing social media posts (paid and organic) on the city's Facebook and Twitter/X accounts based on the implementation of the public engagement and communications plan. Rev 07/2024