10-27-25 - City Council Agenda - Laserfiche WebLink

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Page 21 Reimbursements are made on a monthly basis upon receipt of a completed form and evidence of payment to the health club. Forms are available in the Finance Department. The reimbursement is subject to federal, state and FICA tax withholdings. 5.8 Employee Assistance Program (EAP) Understanding that an employee’s personal life may affect job performance, the City has contracted with an insurance provider to offer an Employee Assistance Program. This program is available to full and part-time employees and their immediate family members. Individuals can call a toll-free number 24 hours a day any day of the year and speak with a professional counselor who will assess the personal or family issue and provide ideas for resolution. 5.9 Post Employment Health Care Saving Account The City has established a Post Employment Health Care Savings Account (HCSA) for eligible non- union regular full-time employees. The purpose of this program is to allow such employees to save money on a tax-free basis to pay for health-related expenses after separation from service with the City. The terms for participation are as follows: 1. Participation. All non-union regular full-time employees are required to participate in the HCSA program. 2. Unused Compensation. Any unused Vacation, Sick Leave/ESST, or PTO/ESST severance pay will be contributed into the HCSA upon separation. 3. Salary Contributions. Eligible non-union employees having 25 years of PERA membership shall contribute three percent of their salary into their HCSA. Those with less than 25 years of PERA membership shall contribute two percent of their salary into the HCSA. Contributions shall be calculated and submitted each pay period. a. Years of service for PERA membership will be reflective of the employee’s date of hire with the City unless the employee provides payroll with documentation from PERA indicating additional membership years. All other terms and conditions of this plan are outlined in the plan documents. 5.10 College Savings Plan Regular full-time employees may elect to contribute to the 529 Minnesota College Savings Plan through payroll deductions. The plan has special tax advantages that are designed to help college savings grow. All investment earnings and gains are income tax-free if used to pay for qualified higher education expenses. The Human Resources Department has more information on the 529 Minnesota College Savings Plan. Page 82 of 166