03/13/2000 Council Packet - Laserfiche WebLink

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• • Computer/Internet Use Policy When employees check out portable equipment such as laptop computers, they are expected to provide appropriate "common sense" protection against theft, accidental breakage, environmental damage and other risks. Desktop computers and attached devices are not to be removed from city buildings. D. Internet Use The primary function of the city's computer system, as well as our access to the Internet, is to assist in service delivery to our residents and customers. Allowing employees to spend personal time learning how to use and conduct research on the Internet will ultimately result in improved performance as city employees. To that end, employees may access web sites for personal use after hours during non -work time. This use is limited to web sites that are considered "business appropriate" and employees are expected to exercise good judgment when accessing sites. Employees may not intentionally access any site that is inappropriate for a public sector employer, or would cause embarrassment to the organization or the employee. Some examples of inappropriate sites include adult entertainment, sexually explicit material, web sites promoting violence or terrorism, illegal use of controlled substances and intolerance of others. Large files downloaded from the Internet must be copied to a diskette and printed at home. Employees are advised to exercise discretion when using the Internet for personal business since any use can be monitored by individuals outside the organization, and WILL BE monitored by city staff. E. Electronic Mail (E -Mail) The purpose of E -mail is for city employees to share information with other city employees and others connected via a wide area network. E -mail should not be considered a confidential means of transferring data. Sensitive data must be transferred using a more secure method. Messages are considered public unless otherwise defined by the Minnesota Data Practices Act. Employees should use the same care when creating electronic communications, as they would use with oral or other written communications. Existing policies governing employee behavior, both within the workplace and when interacting with the general public, apply to electronic communications. Electronic communications, including E -mail and the contents of the employee's assigned computer, are the sole property of the city. E -mail messages should be retained on the system no longer than 30 days.