02-24-14 Council Packet - Laserfiche WebLink

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CITY COUNCIL WORK SESSION February 3, 2014 DRAFT 3 The council discussed the adjacent area owned by Comcast and the desire to plan for a 90 sewer line through that property connect ion. Engineer Wedel explained that the (out of 91 town) ownership of the propert y makes it difficult to communicate the subject of 92 acquisition. The council indicated in terest in seeing the developer of this project deal 93 with getting that property rather t han the city. 94 95 The mayor suggested that he is not hearing concern about the development as presented 96 and staff has done a good job bringing it together , including addressing area traffic 97 concerns . He is wondering if more information is needed on the adja cent land 98 acquisition though. Community Development Director Grochala suggested it may be 99 premature to think that the land acquisition is ready to go; discussion is very preliminary. 100 Council Member Stoesz asked if it would be possible to hold up the Fox Road of the 101 project in lieu of that discussion but staff recommended against that because it would 102 have impacts on the plan as a whole including utilities. 103 104 The council sees the benefit of having the discussion on the adjacent Comcast land and 105 would lik e to see that begin. Ms. Larsen reiterated that this is a preliminary plan 106 recommendation and there will be more opportunity for review in the future. Mayor 107 Reinert suggested a con dition be added to the resolution for council consideration. 108 109 5. Wirele ss Communications Update – Public Services Director DeGardner reviewed 110 his staff letter that is reporting back on the ma tter of a possible sell off the city’s wireless 111 communicati ons leases (for facilities located on city property ) for a lump sum payment. 112 The city has six leases in place, a recent reduction from eight with Nextel recently 113 decommissioning their leases. There is a possibility of fu rther reduction with the 114 merging of companies. He reviewed information provided on possible lease terms, bas ed 115 on current lease numbers (without further reduction). He is looking fo r city council 116 direction on the possibility of selling the communications leases for a lump sum payment. 117 The city’s annual income from the leases is about $140,000 and the revenue i s directed to 118 the Buildings and Facilities Fund. If the council is interested selling, he’d recommend 119 going out for an RFP to get an idea of the real value. His recommendation would be to 120 sell because it seems like technology is changing but that is not a strong opinion. 121 122 The mayor asked staff if the industry itself will be growing or contracting but Mr. 123 DeGardner said that there is uncertainty in that area ; as far as what other cities are doing , 124 he has found that they are going both ways – keeping l eases or selling them. The mayor 125 suggested that issuing an RFP seems to make sense; get some real numbers without any 126 risk. Mr. DeGardner noted that there woul d be a cost involved in putting together an RFP 127 (perhaps $1,000). The mayor recommended that staff include taking a look at what these 128 companies are offering other cit ies in like circumstances; if the cost of the RFP looks to 129 go over $5,000, the council will need to review. Mr. DeGardner indicated that he will 130 keep the council updated. 131 132 6. Pave ment Management Program – Community Development Director Grochala 133 reviewed his staff report containing additional information on the three options for 134