02-24-14 Council Packet - Laserfiche WebLink

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CITY COUNCIL WORK SESSION February 3, 2014 DRAFT 4 pavement management financing previously reviewed by the council. T he three options 135 are to pay 100% thro ugh special assessments; pay with a combination of special 136 assessments and property taxes using improvement bonds; or pay for 100% of 137 improvements with property taxes using street reconstruction bonds. He indicated that 138 the first option is eliminated at this point because of the diff iculty in justifying assessing 139 the full cost. 140 141 The council discussed doing a project this fall under the current City Charter provisions. 142 Staff explained that the city could also do some steps under an alternative option(s ) so 143 movement in another direction is possible. A council member suggested also sending an 144 amendment to the Charter Commission; the amendment on the ballot in 2012 actually 145 received a majority vote. Director Grochala suggested amending the 2012 charter 146 a mendment proposal to address concerns brought forward . The council wants to reach 147 out to the new Charter Commission chair on getting work doing together. 148 149 7. Cisco IP Desktop Conference Station – Administrator Karlson explained that 150 Council Member Stoesz asked staff to check into the possibility of doing conferencing 151 during council work sessions. Staff has researched the matter and has determined the best 152 solution would be purchase of a conferencing “station” (as used by other cities and the 153 fire de partm ent) at a cost of $780. Council Member Stoesz noted that his company 154 subscribes to a service that allows people to call in on an 800 line (a service rather than 155 hardware). 156 157 The council discussed how the equipment could be used – it couldn’t be used to create a 158 quorum when it doe sn’t exist. The mayor called for a discussion about how this could be 159 used. Administrator Karlson said he’s spoken to staff about their use (of calling into 160 meetings) and he doesn’t see that being a frequent use – they come to meetings when they 161 are needed. Mr. Karlson said he doesn’t recommend having the public ca ll in to the 162 meetings because of the difficulty in following an agenda. 163 164 The mayor said he’d li ke to have the capability of using it when it is needed but he isn’t 165 sure how often that would be (for the cost) unless staff could identify other ways to 166 increase use. He supports transparency but th e meetings are fully recorded. 167 168 The council discussed experience with conference calls, webinars, replaying recordings, 169 st reaming on the Internet, or using the phone in the room already. 170 171 8. Parks Funding Initiatives – Public Services Director DeGardner reviewed his staff 172 report containing information on funding initiatives for the recreation center land that 173 have been di scussed. He also reviewed information on how parks in the city have 174 historically been funded, elements of the city park system, use of resources to build park 175 facilities, how the Birch Street and Centerville Road property has been used and what a 176 sale of that property could look like. The mayor remarked that the report is a good 177 starting point of providing information about the park system and how the city can keep 178 development of the park land on the radar screen. Council Member Roeser suggested 179