04/03/2006 Council Packet - Laserfiche WebLink

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• • a result of these actions. This communications effort is designed to ensure the community is informed officially about what the city is doing and why it is doing it. This will help to minimize, and hopefully eliminate, misrepresentation and/or distortion within the community about city council actions, directions, policies, etc. The council recognized as a Basic Operating Principle the necessity to communicate effectively and continuously with the community. The following direction was provided to the city administrator: • Prepare and submit to council, with the assistance of Jeff Reinert, Donna Carlson and Mary Alice, a communications process to be used by the City of Lino Lakes and the city council to communicate fully what the city council is doing, why it is doing it, the outcomes it is attempting to achieve relevant to the issues being addressed, etc. This recommendation should also specify the city's spokesperson who communicates the city and council's positions on issues and items to the community. The recommendations pertaining to the communication effort should be submitted to the council for review at the April 3rd work session. III. RECOMMENDATIONS FOR FOLLOW -UP A. Immediate Actions The following recommendations pertaining to immediate actions are presented: 1. The city staff should prepare a Goals and Management Action Plan: 2006 -2007 for those goals that have been carried forward by council. The three goals that are being held in abeyance pending further consideration after completion of the financial review and possibly the Community Visioning Process should be identified but recognized as ones to be completed later for inclusion in the Goals and Management Action Plan. 2. A number of items were identified pertaining to creation of City Council Guidelines that will be submitted in draft form to the city council in April. Similar items pertaining to preparation of meeting minutes, etc. also need to be defined and acted upon immediately. The persons designated to prepare these guidelines and recommendations to council should move quickly to insure that they are reviewed at the April 3rd work session and carried forward for adoption at the April 10th regular council meeting. 3. The Financial Situation Analysis and mini - retreat should be • prepared for as quickly as possible so that information necessary 17