12/02/2002 Park Board Packet - Laserfiche WebLink

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Additional middle school rooms are not available for use in conjunction with use of the MSA. If the MSA is not large enough to accommodate the group, the group is too large for the MSA. Groups using the PAC are advised to schedule a meeting with the PAC technician to discuss and plan activities prior to use of the facility. Groups using the MSA are advised to schedule a meeting with the Middle School Activities Director to discuss and plan activities prior to use of the facility. Due to their profit- making status, dance studios will be charged for all facility use on Schedule C. Only Dance studios located within the district that are District 12 taxpayers and dance studios whose client base is 50% or more Centennial students will be allowed to rent the PAC or MSA (a property tax statement may be requested of the dance studio). ADMINISTRATION Centennial Community Services has the responsibility for administering the school board's facility use policy. This includes scheduling all district facilities (except those noted in this policy) beyond the traditional school day and during vacations and summer; • o = = • = during the academic day; approving user groups; communicating with building staff and the community; and managing the revenue and expenses generated by facility use. STEPS TO RENTING A SCHOOL FACILITY 1. Applications are available from Centennial Community Services, the District Office, and from any school office. 2. Applicant completes and returns the application. activities director. 4. The community services director confirms or denies the request. If confirmed, two a copies copy of the use permit will be sent to the group. Copies of the permit will also be sent to the building principal, the buildings' head custodian, the activities director, and other affected parties. 5. Applicant _ • - - - - - - -•- is billed and the fee is processed. Services. SCHEDULING, AVAILABILITY AND DURATION OF USE ❖ By June 30, principals and the activities directors must submit a yearly calendar of all programs and activities for the coming year to Centennial Community Services. ❖ Facilities should be requested at least two weeks in advance. ❖ Facilities are generally available from 3 5:30 -10 p.m. (depending on school dismissal time) on regularly scheduled school days. Buildings must be vacated at 10 p.m. unless special permission is obtained. Buildings are also available on non - school days, usually at an additional cost. ❖ A scheduled facility use may be canceled to accommodate school functions on eight working days notice to Centennial Community Services from the principal of the building involved. Upon notification of cancellation, community services will notify the organization and /or person involved and arrange alternate facilities if possible. ❖ Cancellations, additions or changes to a permit must be communicated through Centennial Community Services. A minimum of two day's notice is required. Full charges may be assessed to any group if notice of cancellation is not received before this time. 5