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HomeMy WebLinkAbout11/13/1984 Council Minutes1 1 1 COUNCIL MEETING November 13, 1984 The regular meeting of the Lino Lakes City Council was called to order at 7:00 P.M. by Councilman Marier for acting Mayor Reinert who was present but had laryngitis. Members present: Marier, Reinert, Bohjanen, Kulaszewicz. Members absent: Mayor Benson. City Attorney, Bill Hawkins; City Engineer, John Davidson; City Administrator, Randy Schumacher; Clerk - Treasurer, Marilyn Anderson were also present. CONSIDERATION AND APPROVAL OF MINUTES - OCTOBER 22, 1984 Mr. Bohjanen moved to approve the minutes as presented. Mr. Kulaszewicz seconded the motion. Motion carried with Mr. Marier abstaining. CONSIDERATION AND APPROVAL OF DISBURSEMENTS October 31, 1984 - Mr. Kulaszewicz moved to approve the October 31, 1984 disbursements as presented. Mr. Bohjanen seconded the motion. Motion declared passed. November 13, 1984 - Mr. Kulaszewicz asked about the AR -Jay Equip- ment Company disbursement. Mr. Schumacher explained this was rental of a trailer, a paver and a roller. Mr. Bohjanen moved to accept the November 13, 1984 minutes as presented. Mr. Kulaszewicz seconded the motion. Motion declared passed. SWEARING IN OF CITY CLERK - TREASURER - BILL HAWKINS Marilyn Anderson was sworn in by Mr. Hawkins as the newly appointed City Clerk - Treasurer. OPEN MIKE No one appeared under Open Mike. UPDATE REPORT FROM POLICE DEPARTMENT TASK FORCE - MIKE JENSEN. Mr. Jensen, a part -time police officer and member of the Police Task Force said that he and Mrs. Jan Apitz had been designated by the Task Force to investigate alternatives to having our own City Police Department. They investigated the possibility of sharing a police chief and also merging with another police department. Mr. Jensen and Mrs. Apitz met with Mr. Illenfeldt, Chairman of the Circle -Lex Police Commission. Mr. Illenfeldt felt sharing a police chief was not feasible and also felt merging his department with the Lino Lakes department would not be approved by his Commis- sion. He also expressed the view that Lino Lakes should not contract police service with the Anoka County Sheriffs` department because the City would lose control and also would lose the personal touch. Mr. Illenfeldt felt Lino Lakes should continue with their own de- partment and hire a police chief. 043 044 COUNCIL MEETING November 13, 1984 Page Two Mr. Jensen and Mrs. Apitz also met with Blaine Police Chief Hogie and City Administration, Richard Johnson. Chief Hogie felt sharing a police chief was ridiculous and had no comment on contracting for county coverage. In regard to the Blaine Police Department merging with the Lino Lakes Police Department, they felt Lino Lakes was too large and had too great a potential for growth and would not consider this merger. Mr. Jensen said Mr. McKenna would report on the possibility of county coverage and the Task Force's recommendation. Mr. Jensen also noted that the Task Force did check with the City of Andover who currently contracts with the county for 16 hours of service with two cars. Andover is planning to start their own department within the next two years. Mr. Marier asked if the forthcoming decision from the Task Force is a majority decision. Mr. Jensen said there were two members absent, it is the majority decision of the members who were present. ATTORNEY'S REPORT A. VFW Gambling License - Mr. Hawkins explained the Circle Lex VFW had requested a second gambling license at the October 22, 1984 Council meeting. To give Mr. Hawkins time to check into the state statutes on this matter, the Council had tabled the item until this meeting. Now the VFW has withdrawn their request for the second gambling license and the VFW Women's Auxiliary applied for the license. Mr. Kulaszewicz moved to approve the license for the VFW Women's Auxiliary. Mr. Bohjanen seconded the motion. Motion declared passed. B. Lions Club Bingo Permit - The application had been delivered to City Hall after closing today and Mr. Hawkins had just re- viewed it. Both the City Code and state statutes require that the Council hold bingo license requests for 30 days before taking action on the request. Mr. Marier suggested that a letter be written to the Lions Club explaining this condition. PRESENTATION BY CHARLES CAPE CONCERNING WARNINGS AND COMMUNICATION SYSTEMS Mr. Cape, Director of the Lino Lakes Civil Defense explained that the law requires the mayor of each city must inform the people of natural disasters. He presented some material prepared by the State of Minnesota Department of Public Safety Division of Emergency Services regarding warning sirens, their cost, placement and sound levels. Fifteen sirens would be required to totally cover Lino Lakes and the minimum cost would be around $105,000. Mr. Cape suggested that the City provide each residence (approxi- mately 1,600) with a weather emergency alert radio at a cost of $26 - $28 per radio. The total cost would be approximately $45,000 1 1 1 045 C€QNC I L MEETING November 13, 1984 Page Three and this program could be phased in over several years. Mr. Don Hoglund is also working on a device that could warn deaf persons. This particular radio is not just a weather alert radio, but also an emergency alert radio. Mr. Marier asked if Mr. Cape was suggesting the City buy the radios or if the City would sell them at a reduced cost. Mr. Cape felt if the resident had to pay something they would take better care of the radio. Mr. Marier asked who would maintain the radios. Mr. Cape said the radio in the clerk's office is 5 or 6 years old and has never needed repair. One of the Civil Defense members could also repair them. Mr. Cape said the Federal Government is recommending sirens as the means of warning the public. He said the only cities currently getting federal money for the sirens are large cities with full - time staff and power to obtain the funds. The funds are not avail- able to Lino Lakes. Mr. Marier asked Mr. Cape to return next month with further informa- tion for the Council. Mr. Marier moved to table this item until next month. Mr. Bohjanen seconded the motion. Motion carried. PUBLIC HEARING - SENIOR CENTER PUBLIC SERVICE PROJECT - COMMUNITY DEVELOPMENT BLOCK GRANT - RESOLUTION #84 -32. Mr. Marier opened the public hearing at 7:40 P.M. Mr. Schumacher told the Council this resolution is for designating $7,367 for basic operation of the Senior Center for the first year. It is an eligible project and he outlined the expenses. He also noted the seniors' plan to have fund raisers and expect participation from service organizations to help with their expenses. Mr. Reinert asked if the expense for the coordinator will be an ongoing expense. Mr. Schumacher felt this would be up to the seniors, however, they expect to be self supporting. This resolu- tion is just for the organizational or introductory expenses for one year. Mr. Bohjanen suggested that at the end of the fourth (4th) para- graph of Resolution 84 -32, the wording "for one year as outlined" be added. Mr. Kulaszewicz moved to close the public hearing at 7:40 P.M. Mr. Bohjanen seconded the motion. Motion carried. Mr. Kulaszewicz moved to adopt Resolution #84 -32 with the fourth paragraph amended as suggested by Mr. Bohjanen. Mr. Bohjanen seconded the motion. Motion carried. 046 RESOLUTION # 84 -32 COUNCIL MEETING November 13, 1984 Page Four A RESOLUTION DESIGNATING COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING FOR A SENIOR CENTER PUBLIC SERVICE PROJECT. WHEREAS, The City of Lino Lakes has allocated past Community Development Block Grant funds for the construction of senior center kitchen facility; and. WHEREAS, The Lino Lakes City Council has strongly supported the the needs and programs for it's senior citizens within the community; and WHEREAS, in order to obtain maximum benefit from the newly constructed Lino Lakes Senior Center, the seniors have proposed a public service project, in the form of organizational costs, for the center. NOW THEREFORE BE IT RESOLVED: that the Lino Lakes City-Council hereby authorizes the following Public Service Project be supported through Community Development Block Grant Funding for one year as outlined: Salaries $3,380 One coordinator, 8 to 10 hours per week at $6.50 per hour. Benefits $237 Social Security Operating Costs $1,000 office supplies telephone postage printing advertising Capital Outlay $2,500 Misc. $250 Total $7,367 8 long tables, 10 card tables double file cabinet bulletin board portable P.A. system games kitchen equipment 1 1 1 Passed by the City Council this COUNCIL MEETING November 13, 1984 Page Five day of /!/-z /, u.-c� 1984. 047 riCOultv Marilyn G. Anderson, Clerk /Treasurer UPDATE REPORT FROM POLICE DEPARTMENT TASK FORCE - CHUCK MCKENNA Mr. McKenna, a member of the Police Task Force gave the background of the Task Force beginning in February, 1984. In September, the Council wrote a letter to the Task Force asking for specific recommendations because of Chief Myhre's resignation. Areas to be researched by the Task Force were a) advertise for a new chief; b) establishing a joint police department with Circle Pines; c) contract for service from Anoka County; d) sharing a chief; e) any other suggestions. The Task Force found no other community was sharing a chief and no other community wanted to share with Lino Lakes. Establishing a joint department with Blaine or with Circle Pines was investigated, neither department wanted to merge. The Task Force found the cheapest way to obtain police protection was to abolish its police department and at that point the Sheriff's department is obligated to answer all emergency calls in Lino Lakes, but not perform routine patrol. Mr. McKenna presented figures for contracting with the Sheriff's department. 1985 costs: 8 hours patrol service $69,482; 16 hrs. $138,963; 24 hrs. $227,490. Ham Lake, Andover and East Bethel currently have Sheriff's service. If Lino Lakes decides to go with county coverage, the Sheriff said he would hire our officers and buy our squad cars. Mr. McKenna asked the Sheriff what would happen if there was an emergency in Columbus Township. The Sheriff said the Lino car prob- ably would be dispatched to the emergency and they would try to send a deputy from elsewhere into Lino Lakes. Currently, our own officers do cover other departments on an emergency basis. If the City decided to go county coverage, the Task Force recommended signing two sixteen -hour contracts which would give a period of the day with two squads on duty. This would cost $277,920 for 224 hours of coverage a week. This week, Lino Lakes has 242 hours of police patrol and the cost under the 1984 budget is about the same as the Sheriff's 224 hour week. At this time, we are getting more policing for our money. 04( COUNCIL MEETING November 13, 1984 Page Six The Task Force felt the only viable option was to continue with our own police department and look at hiring our own Chief of Police or contracting with the Sheriff's department. Currently the City is getting more patrol than the Sheriff's Department would provide for the same money. Also, they feel there are some things in the Police Department budget that could be reduced to save money. There is more accountability with our own depart- ment and the Council can deal with them directly. The Task Force anticipates the City to grow and the cost of adding patrol from the Sheriff's Department jumps significantly. That is the City would have to contract in 8 hour segments. The City cannot contract for 4 hours or 6 hours more coverage. Our own part -time city officers would be much cheaper and patrolling hours can be changed easily. Mr. McKenna said speaking for the Task Force they feel they wish to continue with a police department in Lino Lakes and hire another Chief of Police. They feel they have more control over it and after studying our police department they feel they can help make it much more accountable and much more available to the citizens and the committee does not feel any other solution at this time is feasible. Mr. Marier thanked Mr. McKenna for his report. He asked him to have his figures compiled so they can be passed on to the Council for study prior to the next Council meeting. Mr. McKenna said the Task Force would like another year to work with the police department. Mr. Reinert asked if it would be practical or feasible to wait to hire a chief until the study is complete. Mr. McKenna said he would then suggest appointing an acting Chief, possibly Officer Zerwas. Mr. Marier felt there was nothing to be gained by delaying final action; the Council should move ahead. Mr. Kulaszewicz asked what areas the Task Force would like to study. Mr. McKenna said the Task Force is looking into every facet of the police department; amount of paperwork they generate, how the paperwork is processed, how the men patrol, training they have, how all their time is spent and what they feel the citizens of Lino Lakes are receiving for their efforts, also the problems that might arise when citizens feel perhaps the police department did not treat them justly, looking into possibly recommending that Lino Lakes eventually have a permanent police commission which would oversee the operation of the police department. Mr. Ross, from the audience asked if the Task Force pursued the idea that with the Anoka County Park taking up so much area if the County would consider this in setting a rate for County Sheriff's service. He felt this would be a good bargaining issue. Mr. McKenna said it appears they have a standard table. 1 1 1 COUNCIL MEETING November 13, 1984 Page Seven Mr. Marier moved to table this until the next meeting at which time this Council would act in a positive manner. Mr. Kulaszewicz seconded the motion. Motion carried. ENGINEER'S REPORT A. Amendment to feasibility report for Rice Lake Estates - Mr. Davidson passed out the material he had prepared on this subject. The original report for Rice Lake Estates only required there would be a well and pump house in the plat and construct a gravity flow sewer to a lift station to Circle Pines or to the interceptor on North Road. Mr. Davidson felt this subdivision should not be connected to Circle Pines but connect to the interceptor on North Road. This amendment to the feasibility report contains cost esti- mates that relate to just connecting to the Circle Pines system on a per lot cost of $11,550.00. The second cost estimate is if the interceptor were to be constructed to a lift station on North Road. The per lot cost would be up to $2,000 higher. Mr. Marier moved to include this amendment in the feasibility report for Rice Lake Estates. Mr. Kulaszewicz seconded the motion. Motion passed. B. LeBlond Easement - Mr. Davidson, Mr. Hawkins, Mr. Schumacher and Mr .LeBlond and his attorney met last week to complete an easement document. They agreed the conditions would be that the one year requirement be extended to a two year require- ment for having construction plans available or the easement returned to the original condition, the City would maintain the ditch so it be free of nuisance, erosion or cause no con- tamination to this stock feeding ponds and that it would have no effect on his in place septic system. Mr. Davidson said the Council should pursue as quickly as possible the plans and specifications for effecting a permanent solution in that it will probably take more than a year to go through the approval process. Mr. Hawkins said he did put together a temporary easement document and told the Council its provisions. Mr. Bohjanen moved to approve the easement document. Mr. Kulaszewicz seconded the motion. Motion carried. FIRST READING - ORDINANCE # 12 - 84. PENALTY FOR DELINQUENT SEWER BILLS Mr. Kulaszewicz moved to waive the reading of the ordinance and accept the first reading. Mr. Bohjanen seconded the motion. Motion passed. 049 050 CITY OF LINO LAKFS COUNTY OF ANOKA STATE OF MINNESOTA Ordinance No. 12 - 84 COUNCIL MEETING November 13, 1984 Page Eight AN ORDINANCE AMENDING THE LINO LAKES CITY CODE BY CIIANGING THE LATE PENALTY FOR DELIQUENT SEWER PAYMENTS, AND ADDING AN ADMINISTRATIVE FEE WHEN DELIQUENT BILLS ARE CERTIFIED AS LEVIES ON THE PROPERTY TO THE COUNTY. The City Council of the City of Lino Lakes, Anoka County, Minnesota, does ordain: AMENDMENT. Section 402.14 Subdivision 5. Statements: Statements for sewer rental charges for the preceding quarterly period shall be mailed to each customer on or before the fifth day of January, April, July and October of each year_. There shall be added to all statements, not paid by the last of the month following the quarterly period covered by said statement, a penalty charge of 10% of the unpaid balance. II. AMENDMENT. Sectior. 402.14 Subdivision 6. Collection: Any amounts due hereunder for sewer charges may be collected in an action brought for that purpose in the name of the city, or the clerk- treasurer may certify to the county auditor the amounts due for sewer charges, including penalty, and thirty dollar ($30) administration fee, together with the legal description of the premises served and the county auditor shall thereupon enter such amount with the tax levy on said premises collectible with the taxes for the next ensuing year. This Ordinance shall be in full force and effect from and after its passage and publication according to the City Code. Passed by the City Council of the City of Lino Lakes, Anoka County, Minnesota, this p i day of -i , 1984 Marilyn (City Seal) 6,4"uhl6-4-1m Anderson, Clerk- Treasurer 1 1 COUNCIL MEETING November 13, 1984 Page Nine FIRST READING - ORDINANCE #13 - 84 AMENDING KENNEL ORDINANCE Mr. Hawkins said he had read this ordinance and felt it was confusing and repetitive. He suggested subd. 1 add "Kennels are allowed in ER districts by conditional use permits. ". Subd. 2 "Private Kennel ", use same definition. Subd. 3 is fine, scratch all of Subd. 4., under 607.03 where it says Subd. 1 Conditional Use Permits, add "no kennel licenses shall be allowed in the ER district except by approved conditional use permit. ". Mr. Kulaszewicz moved to have this proposed ordinance rewritten. Mr. Bohjanen seconded the motion. Motion carried. CONSIDERATION OF FIRST AMENDMENT TO JOINT POWERS AGREEMENT - FIRE DISTRICT 051 Mr. Schumacher gave a short summary saying there had been a joint meeting with the cities involved in the Fire District and discussed three areas; 1) clarify the contribution of equipment; 2) clarifica- tion of withdrawal from the Fire District; 3) clarify the dissolu- tion of the District. The basic concern was regarding equipment in each of these three cases. It is Mr. Schumacher's recommenda- tion that the First Amendment be changed to incorporate language that would allow equity from Lino Lakes to be inserted in each category. All cities are in agreement. Mr. Marier moved to have Mr. Hawkins amend the First Amendment to incorporate the above three items in the First Amendment. Mr. Kulaszewicz seconded the motion. Motion carried. PARK BOARD REPORT Drainage Ditch LaMotte Drive Area - Mr. Marier moved to have the staff write letters to Rice Creek Watershed District, Department of Natural Resources, St. Paul Water Department and Anoka County Parks Department, letting them know there is a silting Problem in Centerville Lake near LaMotte Drive so they can review the problem. Mr. Kulaszewicz moved to send the letters to the four agencies. Mr. Bohjanen seconded the motion. Motion carried. CONSIDERATION OF APPOINTING AN ALTERNATE TO THE CABLE COMMISSION Mr. Kulaszewicz moved to appoint Father Francis L. Fried as an alternate to the local cable commission. Mr. Bohjanen seconded the motion. Motion carried. OLD BUSINESS Resolution #84 - 33 - Mr. Schumacher explained this resolution is for acquiring the necessary rights of way and extending culverts along 80th Street so that 80th Street can be turned over to the county as a county state aid road. Mr. Kulaszewicz moved to approve Resolution #84 - 33 and waive the reading. Mr. Bohjanen seconded the motion. Motion carried. O52 RESOLUTION 84 -33 COUNCIL MEETING November 13, 1984 Page Ten RESOLUTION REQUESTING THE ANOKA COUNTY BOARD TO DESIGNATE 80TH STREET AS A COUNTY ROAD WHEREAS, WHEREAS, WHEREAS, u 80th street in the City of Lino Lakes, connects Anoka County State Aid Highway Number 21 with Washington County Road Number 4 and; The City of Lino Lakes agrees to acquire necessary right of way at no cost to Anoka County, and; The City of Lino Lakes agrees to extend culverts at the the Hardwood Creek crossing using State Bridge Funds or City Municipal State Aid funds; NOW THEREFORE BE IT RESOLVED: that the Anoka County Board take action to designate 80th Street as a County Highway. that the county improve said roadway to meet Anoka County Highway standards. that the County engineer be authorized to proceed with the necessary plans to determine what right of way must be acquired by the City of Lino Lakes. Passed by the City Council this /2 day of ‘p-vp,„./e- t-c- .-, 1-1-16-0-\ Marilyn G. Anderson, Clerk /Treasurer , 1984. 1 1 1 COUNCIL MEETING November 1,, 1984 Page Eleven NEW BUSINESS A. Ulmer Letter of October 30, 1984 - Mr. Ulmer has submitted a letter stating he was no longer interested in having municipal sewer extended to his property. Mr. Hawkins said that this item should be continued for a couple of weeks so that he and the city staff can take a look at the moratorium issue and possibly some alternatives to try and encourage the developer to go through with his petition since it would appear that this is a key part of the improvement and development of Lino Lakes. Mr. Kulaszewicz moved to approve the recommendation of Mr. Hawkins and to have his recommendation ready for the next Council meeting. Mr. Bohjanen seconded the motion. Motion carried. B. Vadnais Lake Area Water Management Report - The City has re- ceived a letter explaining additional money was expended during 1984 for work of this Board. The Board is requesting an addi- tional $72.00 from Lino Lakes. Mr. Marier moved to send $72.00 to the Vadnais Lake Area Water Management Organization. Mr. Bohjanen seconded the motion. Motion declared passed. C. Lions Club Bingo Permit Request - Mr. Hawkins had received additional information in that this bingo request is for future bingo occasions. The Council can accept the applica- tion and hold it for the required 30 days. Mr. Marier moved to have this request put back on the Council agenda 30 days from the date of the request. Mr. Bohjanen seconded the motion. Motion carried. Mr. Reinert thanked Mr. Marier for the use of his voice tonight. Mr. Bohjanen moved to adjourn. Mr. Marier seconded the motion. Aye. These minutes were considered, corrected and approved at a regular Council meeting on November 26, 1984. Marilyn Anderson, Clerk /Treasurer en j am son, Mayor 053