07-14-14 Council Packet - Laserfiche WebLink

Home Search

iiJNIP"' 111 A-'.._ rig 4. APPROACH PROJECT RISK MANAGEMENT Every project has the potential for their own unique challenges but fortunately, many risks can be anticipated and mitigated within a careful design process. The following topics are the items we would likely see as potential challenges and opportunities within this project. CNH Architects will work with the City of Lino Lakes to expand upon this list to minimize the potential impacts of each challenge and keep the project moving smoothly. Risk 1: Site identification and selection in a thorough and yet expedited timeline. Solution: The gathering of the city planning and engineering staff along with the building committee for meetings with the design team will be essential for quickly identifying potential sites including a broad array of their benefits and challenges as possible. On the design team side, we see these meetings including not only the architectural design team; but traffic engineer, civil engineer, and public safety design consultant so that all perspectives are weighed as a group. We can then quickly gather the remaining data to evaluate the best site option for City selection. Once this is done, the acquisition process can quickly begin and design will not be delayed. Risk 2: Private citizen or activist group challenges to the project or use of funds. By nature public projects are scrutinized for their use of public funds especially during the current economic climate. This type of scenario will not go away and can stall a project for short or long periods. Solution: Education! -Education! -Education! There are many practical ways of dealing with this situation but the most effective is putting in place strategies for educating the decision makers, the Council, the staff and the general public as to what the long term benefits of this new fire house are and what decision were made to reach those decisions. Life safety, operational control, response times, operating costs and life cycle costs are just a few of the topics that can be communicated to the community through a variety of tools. Risk 3: Material cost increases, long lead times and labor availability. Market swings and demand in construction materials can significantly impact a project budget and construction schedule. Manufacturer inventories are by design lower than they used to be and regional labor availability may also become a concern. Solution: In consultation with the cost consultant during the design process and budget development, building materials and systems can be assessed for affordability and availability. Bidding the project in the middle of winter will help by allowing for contractors to bid while they are looking for spring work instead of once they start filling in their calendars for the year. Risk 4: Project Needs exceed Project Budget. Solution: This is the risk with every project and there is a balance that can be reached especially with a Team experienced in fire and emergency facility design. The end result is a rationalization of quantity to quality. The Fire department needs a basic square footage to effectively function operationally and that square footage needs to fit within a project budget which determines the overall quality. Compromises will be made from Owner and Design Team collaboration on priorities, options, and project costs. The quicker the programming is complete and concepts can be evaluated the better! Options must be developed for fair and educated decision making. This is a once in a lifetime project for the City and Department and decision makers want to do their absolute best to deliver for the community a first class facility at a responsible price. LINO LAKES FIRE HOUSE #2 16