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164 COUNCIL MEETING JULY 13, 1987 ization of the City Hall office staff. He referred to his 7/7/87 memo, job description and office flow chart which back up his recommendation to establish one full -time secretarial position aand continue with part -time help of 20 hours per week (max - imun). He stated that establishment of this arrangement would be no more payroll (benefits extra) than now paid to 3 part- timers presently on staff, but would be more efficient because the one full -time position would consistently be dealing with the public, answering phones, etc,; present employees to share part time hours. Mr. Marier asked what prompted this recommendation. Mr. Schumacher said that the work load is increasing and there is more sophisti- cation in the office requiring a consistent full -time position; also absenteeism causes other members of the staff to answer phones, etc. When asked how much absenteeism is being experienced with the present part -time employees, Mr. Schumacher said that over the last year possibly one day per week the office is without a secretary due to absenteeism. • Mr. Marier asked how the present employees feel about this recommend- ation. Mr. Schumacher said that he has discussed it with them and there is a mixed reaction - some expect little impact and some expect a greater impact on the office. Mr. Marier stated that he is not sure that Mr. Schumacher has talked to the employees in- voled and tried to iron out problems or that this arrangement will make the best use of the present employees. Mr. Marier said that he has seen the part -time employees respond to the needs of the office and in fairness to them, this should be taken into consider- ation. MOTION: Mr. Bohjanen moved to approve reoganinzation of the office secretarial staff as recommened in Mr. Schumacher's 7/7/87 memo. Mr. Marier seconded the motion which carried with Mr. Marier opposed. CONSIDERATION OF ENTERING INTO AN AGREEMENT WITH THE CITY OF LEXINGTON FOR BUILDING INSPECTION SERVICES Mr. Schumacher explained before the Council is a year to year contract with a 60 day termination notice clause for building official services limited to inspection and permit plan review . This agreement does not include nuisance or—planning services, etc. Mr. Kluegel stated that the city of Lexington anticipates some rehabilitation work and some economic development renovation work, but few actual residential permits. Mr. Reinert stated that he supports shared community services, but wants to be sure that each community will be adequately served to avoid community relations problems. PAGE 2