02/14/1972 Council Minutes - Laserfiche WebLink

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178 2/14/72 gasoline use procedure. Mrs. Swanson moved that a system of accountability for all purchases, even for 1 nail, be adopted immediately, that accountable forms be used with accountable numbering. Mr. Jaworski asked if this was a recommendation from the Personnel Commission; Mrs. Swanson said yes. Mr. Bohjanen asked if she had forms for vouchers; she did and passed around copies of several forms from various communities. Mr. Bohjanen felt that we need a voucher form for attaching to a check and the bill so the amount can't be off. Mr. Jaworski asked how we could adopt this system immediately if we don't have the exact forms now that we are going to use. Mrs. Gould asked what difference it made what forms we use as long as we keep track of the funds; we will need a different system of accountability as we grow. Mr. Bohjanen stated that all Council members would sign the voucher when they approve the checks. After discussion, Mrs. Swanson changed the motion to read that it would go into effect within a reasonable length of time. She mentioned that since the Clerk is working from 6 to 8 hours a day she has time to do the extra work this will entail. Mr. Marier asked if this would come back after study; Mrs. Swanson said yes. Mr. Marier seconded the motion; it carried unanimously. Mrs. Swanson moved to sanction adding to the responsibility of the Personnel Commission acting as an administrative committee of advisory capacity, as is outlined in the State handbook. She wished the Clerk to sit in on some of the meetings to answer questions. What the Personnel Commission wants is an okay to consider administrative duties. They will work with the Clerk. Mrs. Swanson said that as the Personnel Commission is tied in as a subdivision, that the administrative becomes a subcommittee of the Personnel Commission as an extra function of the Personnel Commission; this to be advisory only. Seconded by Mr. Marier. Carried unanimously. Mrs. Swanson gave a brief report on the transit plans which were discussed at the last Anoka County Assn of Municipalities meeting. They have no plans for our area. Mrs. Swanson had no report on the Environmental Commission. Mr. Bohjanen stated they would probably meet on the 24th at 7 :30 p.m. Mrs. Swanson stated that she had been here for the C&BDC meeting but no one had showed up. Mr. Bohjanen stated that things had been mixed up at the end of the year with the change in chairmen; the schedule will be up to the new chairman. Mr. Gotwald's letter dated Feb. 3rd on the possibility of hooking up to the Shoreview sewer was read, listing three possibilities: 1) construct approxi- mately 300 feet of private connection; 2) request Shoreview to extend their lateral sewer to STH 49 and provide a connection point opposite the area to be served; 3) construct a section of Village sewer properly sized for future use with a temporary connection to Shoreview. He recommended that a letter be sent to the Village of Shoreview requesting information on possible sewer ser- vice, method of service and costs; he could then estimate the total cost. Mr. Gotwald felt that unless we know there will be a connection to the inter- ceptor we should send a letter to them to see which method they prefer. Mr. Bohjanen asked what sewer area this was in; Mr. Gotwald thought it might be District 2. Mr. Bohjanen noted that they won't let us do anything otherwise. He mentioned that there will be a NSSSB meeting on Feb. 24th at Fridley at 7:30 p.m.; that Area 2 interceptor lines are to be discussed, and he felt we should get the bulk of the meeting before we send a letter to see what the feeling is in the communities. Mr. Gotwald noted that this will take time- - a month or so before we get an answer from Shoreview; he felt we should in- quire, the final decision may come in 2 months. Mr. Bohjanen felt we should