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HomeMy WebLinkAbout03/27/1972 Council Minutes3/13/72 Mr. Cardinal moved to pay bills #4373 through #4403. Seconded by Mrs. Swanson. Carried unanimously. Mr. Jaworski moved to adjourn at 12:40 A.M. Seconde• •y Mrs. Swanson. Aye. Af Minutes approved at the meeting of March 27, 197 / u ,/.11 Clerk- Treasurer 3/27/72 The regular meeting of the Lino Lakes Village Council held on March 27, 1972 was called to order at 8 o'clock P.M. by Mayor Bohjanen with all members present. Also present was the Attorney, Landol Locher and the Clerk, Mrs. June Emerton. Mr. Marier moved to approve the minutes of the special March 6th meeting as corrected. Seconded by Mr. Cardinal. Carried unanimously. 2' Mayor Bohjanen asked for corrections to the minutes of the regular March 13th meeting. Mrs. Swanson stated that she had lots of corrections, that she wanted the Clerk to do the whole minutes over, that everything was left up in the air. For example, on Page 1 there were no questions which the Council had asked of Wally Hill, that they had talked about sewers, gor example; this was not com- plete on the audit report. She thought the questions should be exactly as asked and answered. Mr. Jaworski stated that then we should go back to a tape recorder. The Clerk noted that according to the League Handbook, the Clerk can word the minutes as she wishes as long as all motions are recorded exactly. Mrs. Swanson stated that whatever was said should be entered. She noted also that Ralph L'Allier's report had taken up quite a bit of time and more should have been included on fit; for instance, she had mentioned something about the St. Paul papers carrying an announcement. She wished the Clerk to put in the names of all who ask and answer questions. Mr. Jaworski noted that in reference to correction No. 11, that the number of rinks in the Village is 5, and that our men are part time whereas the 3 men in the other place are full time. Mrs. Swanson asked where the other 2 parks were: Mr. Jaworski stated these are at Lino Park and at the Village Hall. Mrs. Swanson stated that all of the time slips she had analyzed stated that the work was done at Sunrise Park. Mr. Marier moved to approve the minutes as corrected and to put the corrections on the first page of the next minutes. Seconded by Mr. Jaworski. Carried unanimously. Mr. Bohjanen called on Mrs. Caron who had asked to use the Hall every Thursday evening for the TOPS Club. Mr. Bohjanen noted that the Enciromental Commission meets on the third Thursday and the Civil Defense Auxiliary on the second Thursday of each month. Mrs. Swanson asked if food was involved; Mrs. Caron said No. Mr. Bohjanen stated that it has been the policy to let a group use the Hall for 1 night per month so we don't tie it up. He noted that Tuesdays are open, and asked Mrs. Caron if she would like to change nights. Mrs. Swanson asked if we can have the Hall tied up for 4 nights per month, noting that there are meetings on every night of the week except Friday nights. Mr. Cardinal saw no objections for Tuesday nights. Mrs. Caron said they can give up a night if something else was scheduled; also, they only meet for one hour. Mr. Marier asked if 7 to 8 p.m. would do. Mrs. Swanson said if there 3/27/72 was no meeting for a particular night, they could meet at 8 p.m., otherwise at 7 p.m. Mrs. Caron said they could be out in a half hour. Mr. Bohjanen thought they could go on Thursday night and break up early if something else is on. Mrs. Swanson thought she could tell the Clerk. Mrs. Swanson moved that we allow the Council room to be used for the TOPS or- ganization, and stipulate the time from 7 p.m. to 8 p.m., and if they are in agreement, Mrs. Caron will notify us. Seconded by Mr. Marier. Carried. Mr. Bohjanen introduced County Commissioner Bob Burman. Mr. Burman presented an envelope with a few tax - forfeit parcels, stating that he would like to have the papers back by May 1st. Mr. Bohjanen asked that the tax- forfeit parcels be put on the agenda for the next meeting. Mr. Burman stated there will be a meeting with a state official on the new building code on April 25th at 8 pm at the Courthouse in Anoka, and that the Council and the P&Z were invited. Mr. Burman mentioned the County highway plan and the Crosstown Corridor which affects the southern portion of Lino Lakes. He would like to meet with the Roads & Bridges Committee. Mr. Bohjanen noted that we have no such committee and suggested that Mr. Burman go to the P&Z with it. Mr. Burman noted that he will try to get the roads we want; we have time for input. Mr. Burman was put on the agenda for the April 19th P&Z meeting at 8 P.M. Mr. Burman noted that the Metro Park proposal had included 6700 acres; however, Anoka County is making plans for a County park system as a counter - proposal. He stated that they are thinking about a curfew in the parks. He stated that they must try to do something or we Sri?.`_ face Motr-) a;.-ain. e n',e Dave: Torkildson to report on the proposed plan. Mr. Torkildson noted that the 6700 acres to be taken by the Metro last year seemed to be quite a lot. He had taken a close look at this area. It was classified as a regional park. He tried to see if it was feasible for Metro to take 6700 acres and came up with a plan using 2400 acres, but he had no commit- ment from the County at that time. He stated that our Planner put together a plan if his own, and this came out so much alike that they were accused of doing it together. Mr. Torkildson showed drawings of the proposal to members. He noted that they are plar_ning to put together an application for 50% funds from the State and 50% funds from the Federal government. He said the only firm plan now was for Phase 1 containing 695 acres; they had deleted the residential area. Mrs. Swanson noted that the plan covered the West, Northwest and South sides of Centerville Lake, and asked if the St. Paul Water Dept. didn't own property on that side. Mr. Torkildson stated that the County was leasing some 430 acres from them. Mr. Marier asked if the County was going to buy that property. Mr. Torkildson stated they don't know if they will have to buy that, but perhaps they will have to. Mrs. Gould asked for an explanation of the areas shown. Mr. Burman said the most desirable areas for building were not included, and explained what was included in various areas. Mrs. Swanson asked if it meant that all area out- side of the lakes is going to be taken for parks except around Reshanau Lake. Mr. Torkildson said they don't anticipate it as a County park; this shows marginal low land. Mrs. Swanson asked if 2400 acres will be picked for park area. Mr. Torkildson stated that the properties in black and white were included. Mrs. Swanson asked if they wished to use the area from Geo. Watch Lake to 1 207 3/27/72 Centerville Lake. Mr. Burman said this is only a proposal, that if we want deletions or have other suggestions, this can be done. Mr. Marier said he would like them to superimpose the entire plan on a map. Mr. Torkildson noted that the other phases are not set up since they don't have the money. Norm Fritchie, member of the new Centerville Park Planning Board, noted they would like to study the plan. Mrs. Swanson suggested inviting him to attend our Park Board meeting. She asked Mr. Cardinal if the Park Board had met yet. Mr. Cardinal stated that they had met in January and February, but only 1 member had showed up at the last one. Mrs. Swanson asked Mr. Cardinal why he hadn't reported on the meetings. Mr. Cardinal stated that he did report on the first and second meetings. Mr. Torkildson stated that they couldn't make it on the night of the Park Board meeting. Mr. Bohjanen asked Mr. Cardinal to see if he could set up a special meeting. Mrs. Swanson asked why couldn't they come to the P&Z meeting - at least they would have some members there. This was agreed to. Mr. Cardinal asked the Clerk to send notices to the Park Board members to come to the P&Z. Mr. Marier asked Mr. Torkildson to put in the total park plan on a map without the other material to obstruct the concept. Mrs. Swanson wanted the different phases in colors. Mr. Torkildson stated that he didn't know what the other phases will be depending on money. Mrs. Swanson asked if they had met with the property owners. Mr. Torkildson stated that they had met with 95% of the owners for information purposes only; they had questions concerning whether they could stay in their homes; they were informed that theycould. Mr. Torkildson said they would like them to get together and decide if they can set back the park from their homes. Mr. Cardinal asked Mr. Burman what happened to the Deputy Registrar's office which was promised to be here in the Hall. Mr. Burman said he didn't know it had been promised, but the person who made the decision had felt that if we put 1 office in a village hall, they would have to put one in all of them, and this would be too fragmented. Three offices were put up: one in the Court House, one in Columbia Heights and one in Circle Pines. Mr. Burman and Mr. Torkildson left. Mr. Bohjanen called the hearing for the Forrest Tagg rezoning to order at 8 :52 p.m. Mr. Locher noted that the hearing had been continued and the affidavits were on file. The initial hearing had been held before the P&Z on Dec. 15th and before the Council on Dec. 27th, 1971. The matter had been continued be- fore both bodies. Mr. Marier stated that Forrest Tagg had met all requirements for his Mr. T s Motel; he has an access permit, approval from the County Health Dept. and our Engineer, the recommendation from the Planner. The certificates are on file and the P&Z passed the matter. Mr. Marier moved to approve Forrest Tagg's plans as stipulated by the Planner and the Engineer and on the P&Z recommendation. Seconded by Mr. Cardinal. Mrs. Swanson asked if there was discussion on the use of the rest of the land. Mr. Marier said this was rezoned for light commercial for a motel and restaurant. Mr. Tagg said this was for all 62 acres. Vote on the motion: Aye -- Cardinal, Jaworski, Marier, Swanson and Bohjanen; No- None. Motion carried. Mr. Cardinal moved to adjourn the hearing at 8 :55 p.m. Seconded by Mr. Jaworski. 3/27/72 Mr. Tagg asked if they will be billed for this. Mr. Bohjanen said Yes. Mr. Locher stated this will require publication of an ordinance and he must get a building permit. Mr. Tagg asked if he could have something to bring back to the church. Mr. Locher asked if he dind't have a recorded document. Tagg said he didn't need it, but the access was contingent on the Council granting the rezoning. The Clerk will send a letter that this is approved to the church and to Mr. Tagg. Mrs. Swanson asked about the signs pertaining to the front of Mr. Tagg's motel and was told this will come up later. Mr. Locher stated that also notification must be sent to the State Commissioner on the rezoning under M.S. 173.16, Sub. 5, Clause 2. This has to be registered with the State Commissioner of Highways. Mr. Tagg asked if he had to file for a permit from the Village for the sign and was told Yes. The vote on the motion to adjourn was unanimously in favor. Mr. Bohjanen called the hearing for Ken Rehbin's office building plans to order at 9 o'clock p.m. Mr. Locher noted that the property was already zoned so he only needs to comply with plans. He had received a call from Mr. Hutch- inson on the building, stating that the sewer system is ok if the perc rate is true. Mr. Marier said that the P&Z passed on this. There had been 5 stipula- tions from Mr. Hutchinson as noted in the P&Z minutes. Mr. Marier moved to accept the plans for Ken Rehbein. Seconded by Mr. Cardinal. Vote: Aye -- Cardinal, Jaworski, Marier, Swanson, Bohjanen; No- -None. Carried unanimously. Mr. Cardinal moved to adjourn the hearing at 9:08 p.m. Seconded by Mr. Jaworski. Mr. Marier noted that they have to have the screening solved within one year, and that they do this on the advice of the property owners close by. Mrs. Swanson noted that they have two driveways and wondered if they had a drainage problem if they would fix it. Ken Rehbein stated that they aren't changing that muchand if it became a problem, it would be a county problem. 'There was some, discussion. Ken Rehbein stated that 2 people they talked to don't know what they want for screening. He also stated that they need a variance on the little piece of land. Mr. Marier thought that <.t the time when they okayed the plans Ken was going to have the building on the whole piece. Ken said No. Mr. Locher asked if they had the legal description; Ken said they did at the office. Mr. Marier stated that we can approve the plans, but he will have to go to the P&Z again. For now, we can only approve the plans for the whole piece. Mr. Marier said to get the permit now for the building and split it later. The vote to adjourn the hearing was unanimously in favor. The Clerk reported that we had received $12,115.77 in State Aid funds on March 15th. Data had been received from the Metro Council on the 1970 census; she► had not made copies as it is quite lengthy; it is on file. The Clerk reported receiving a letter from George Gotwald advising that the estimated cost of the water and sewer systems in Shenandoah is $232,560.00. She had sent Glenn Rehbein a letter stating that 10% of this amount was to be deposited before Mr. Gotwald could commence work on the plans. Mr. Rehbein had deposited the sum of $23,256.00 today. Mr. Gotwald stated he would need written authorization to proceed with the plans. 3/27/72 Mr. Cardinal moved to pass Resolution No. 11, that the Clerk be authorized to write to Mr. Gotwald instructing him to proceed with the plans for sewer and water in Shenandoah, and to forward the completed plans to the various State agencies and to the Council for approval. Seconded by Mr. Jaworski. Vote: Aye -- Cardinal, Jaworski, Marier, Swanson and Bohjanen; No- -None. Carried. The Clerk reported that we had a letter from the Rice Creek Watershed District requesting nominations for people to serve on an Advisory Committee. Mr. Bohjanen asked if there was time limit. Mr. Cardinal said No, but the sooner the better. Mr. Bohjanen asked the members to come up with names for the next meeting when this will be on the agenda. Mr. Cardinal thought this would do as the Watershed Board meeting is on April 12th, 2 days later. The Clerk had received a notice on a hearing for a Transfer of Certificate for Morley Transfer of Forest Lake. The Clerk had made a list of resolutions and motions adopted since the first of the year which she felt would qualify as numbered resolutions if the Council so wished. Mr. Bohjanen thought it was not necessary to number the resolutions. Mrs. Swanson asked if it wouldn't be more efficient, and suggested that we number them so we can see what year they fall in. Mr. Marier moved to number the resolutions going back to the first of the year and putting numbers on all the ones listed by the Clerk, and amending the minutes to do so. Seconded by Mrs. Swanson. Carried unanimously. A letter had been received from the State Dept. of Administration asking for a signed statement on the appointment of a Building Official. Mr. Jaworski moved that the Clerk sign the form noting that our official was acting on May 27, 1971, and to send it in. Seconded by Mr. Cardinal. Carried unanimously. The Clerk noted receipt of an application to renew freeway Sign Permit #22 for 3M National Adv. She was advised to hold the application. 209 The Clerk had received a request from Mrs. Mary Gilischinsky (nee Howard) to sell trailer homes on her property of the Baldwin Lake Trailer Court. The Clerk had put her on the P&Z agenda for 9 p.m. on April 19th. Mr. Locher said she would need a variance, but she is in a commercial area. The Clerk reported that she had requested Centennial State Bank to increase our collateral by $50,000 to bring the total up to $100,000. She had signed the forms today and would deliver them to the bank tomorrow. Gross Industrial Service had submitted a price on putting floor mats by the doors, exchanging them monthly for clean ones. This was tabled. The firm also provides coveralls, other clothing and towels. The Clerk had received Advanced Red Cross certificates for Richard Hauer and Marcel Rivard. Mr. Cardinal moved to raise the salary of these two police men by $25.00 per month to $150.00 per month effective April First. Seconded by Mrs. Swanson. Carried unanimously. The Clerk had made up a proposed equipment code for Mrs. Swanson to put before the Personnel Commission. Mrs. Swanson asked the Clerk if she had made up a card file on this equipment yet; the Clerk said No, not until the code met with approval. Mrs. ,cwanson will take this to the Personnel Commission; she wanted the Clerk to begin the card file to keep track of ho,; much is spent. She thought the code looked pretty good. The Clerk gave written notice that she would be out of town and absent on the 210 3/27/72 days of July 3rd and July 5th, and asked the Council to determine the compen- sation, offering to deduct the two days' pay from her July salary if the Coun- cil wished it. Mr. Bohjanen noted that she was going on vacation in June from the 12thio the 16th. Mr. Cardinal stated we should give the Clerk the two extra days off - she deserves them. Mr. Marier and Mrs. Swanson both asked if this was in the budget. Mr. Cardinal said Yes. Mr. Marier noted that Ord. 43A gave no vacation time for the first year; he thought we were being lenient for allowing the week in June. Mr. Marier thought the Clerk should negotiate this with Mrs. Swanson as it is an additional expense. Mrs. Swanson asked ,':hat would be required while the Clerk is gone? Would there be any minutes to write up? The Clerk stated there Nould be no meeting at that time. Mrs. Swanson asked if the Council wanted her to determine .hat the Clerk is to do before she goes. Mr. Marier said she should work that out with her. Mr. Marier moved that if it is alright with the Liaison to the business office, if she sees fit to give her time off, she sbuld give her time off with no pay. Seconded by Mrs. Swanson. Mr. Marier noted it was arbitrary of the Clerk to decide to take thoses two days off; we must negotiate when she can take off. Vote on the motion: Aye -- Marier, Swanson & Bohjanen; No-- Cardinal & Jaworski. Motion carried. Mr. Bohjanen called the hearing for the A.A. Johnson Tool Co. building plans to order at 9 :34 p.m. Mr. Locher stated that he doesn't need rezoning since he is in a commercial area. Mr. Marier stated that the plans on expanding and making the parking lot area, and the paperswere in order. The F&7 had had a question on screening along Aqua Lane. If trees were placed it would cause a snow problem. He suggested a low hedge. Mr. Marier moved to accept the plans for A. A. Johnson Tool Co. building addi- tion. Seconded by Mr. Cardinal. Carried unanimously. Mr. Marier noted that the plans were on file. Mr. Cardinal moved to adjourn the hearing at 9:37 p.m. Seconded by Mr. Jaworski. Carried unanimously. Mr. Marier noted that Skelly Oil wanted to add an additional sign which says "Food" on their sign. At present there is no advertising for the food. The "food" sign would be on the bottom of the present sign with lights from the bottom. This was okayed by the P &7. Mr. Marier noted that the code allows 67 -foot signs. Mr. Marier moved to allow a variance on this extra sign saying"Food" on the present sign. Seconded by Mr. Cardinal. It was noted that the sign would be a 1 -pole sign with a second sign saying "Food" beneath the Skelly sign. Mrs. Swanson noted that the restaurant was closed. The company representative thought the extra sign might help. The vote was unanimously in favor. Mr. Cardinal reported that there had not been a Park Board meeting this month. Mr. Cardinal had received a request from the Peachland League to use the soft- ball diamonds on Tuesdays and Thursdays. Mr. Jaworski had informed him that this league had been in existence for years and they had had no conflict before. Mx. Cardinal thought we could allow them to use the parks. 1 1 211 3/27/72 Mr. Cardinal siad that the Skyline Softball League would like to use the dia- monds at Sunrise Park on Mondays and Wednesdays. Mr. Cardinal noted that there was no charge for using these parks, but he thought there should be, especially for outsiders. He suggested :100 per year since other parks in the area charge $125 plus a $50 deposit for cleaning up. Mr. Marier asked when the kids got to use the diamonds. Mr. Jaworski stated that there are other diamonds. Mr. Cardinal noted that 2 more softball diamonds are to go in this year. Mr. Jaworski noted that the leagues don't play until after 6 p.m., so the kids can use the diamonds all day. Mrs. Swanson asked what month? Mr. Cardinal said the skyline League would start the end of April. Mr. Jaworski noted that most of the kids are involved in little league baseball and they had had no conflicts before. Mr. Jaworski naiad that the other dia- monds at the Hall and at Sunrise should be ready this spring. Mrs. Swanson asked why the diamonds are at Sunrise only. Mr. Jaworski stated that we have 20 acres there so we use it. Mr. Bohjanen asked Mr. Cardinal to pursue getting one diamond at the Hall. Mrs. Swanson noted that there are a lot of youngsters in this area who like to play ball. Mr. Popham stated that there are no facilities in this area for ball. Mr. Cardinal said that was why the Park Board mentioned putting one at the Hall. Mr. Popham said they needed one close to Hwy 8. Mr. Jaworski suggested contacting the Forest Lake School District to build a diamond at the Lino School, and suggested that we ask them to put in other recreational equipment for smaller kids. Mrs. Swanson stated that they don't have the funds to do that, the Mother's Club put in what is there. Mr. Marier said too many diamonds are being used by adults, not by kids. We should start with the kids first. Mr. Bohjanen asked Mr. Cardinal to concen- trate on the Hall, the school and Lino Park. Mr. Cardinal reported that the Rice Creek Watershed Board had hired an attorney named Mr. Murray. They had received $5000 from both Washington and R'msey Counties, and were expecting another x5000 from Anoka County. Mr. Marier asked about the mill rate. Mr. Cardinal stated that it would be 1 mill or less. Mrs. Gould asked if -:ve were getting aid to help maintain the parks. Mr. Cardinal said we are going to contact theForest Lake School Board; that is why we should go on fees. Mr. Marier felt we shoulc wait on that until we see on the school. Mr. Popham asked if the Council passed on approval for the groups to use the diamonds. Mr. Bohjanen suggested this be discussed at the next Park Board meeting. Mrs. Swanson said there has not been one Park Board meeting. Mr. Cardinal said there was one in both January and February. He had reported that the January meeting was an introductory meeting, and that at the second meeting they had discussed ball diamonds and tennis courts and checking on equipment to clean the rinks. At the third meeting one member showed up at 8:20 p.m., so he locked the door and left. Mrs. Gould asked who did the appointing of those members who are so prompt to show up. Mr. Bohjanen stated that this was a problem when appointing members - you don't know if they will show up or not. Mr. Jaworski commented that it was easy to forget when you only have one meeting a month. Mrs. Swanson said how about me, I have 6 or 7 meetings a month. Mr. Bohjanen asked Mr. Cardinal to call them next time. Mrs. Swanson asked Mr. Cardinal if he had finished his report on the Watershed, and wondered if 212 3/27/72 she should report on this on her time or on his report. Mr. Bohjanen advised her to use her own time. Mr. Cardinal said that was all he had. Mr. Bohjanen requested of Mr. Cardinal to see if he couldn't come up with some other areas for parks and give us a report on tying them in with the planning system of the Village. Mr. Jaworski had checked on the grader from the County -they don't have a grader available in the summer, only in the minter. Mr. Bohjanen said he had talked with some people on Pine Street who said that the Columbus Board is ready to sit down and talk about cost and paying half and half on it. Mr. Jaworski said that we would do the part from Hwy 8 to 4th Avenue and they would do it from 4th to Robinsons and rebuild that part. Mr. Jaworski thought we should find out what our cost would be to oil from 4th to Hwy 8. Mr. Bohjanen said he would like to go to the meeting also. Mr. Jaworski said that he will have a report on those drills next time; he had talked to the mechanics and they felt they needed both drills since they are different on speeds. Mr. Marier commented that you can get drills with variable speeds. Mr. Jaworski stated that the condition of the roads was not too good. Mr. Marier asked if we have ever taken a study of the cost of maintaining the roads. Mr. Jaworski didn't think we ever had which is why we want to go into a card file on grading, maintenance, etc. Mr. Marier suggested making up a service program on maintenance including the hours spent on each road as well as the material. Mr. Marier asked about the County hours. Mr. Jaworski said he will talk to Roy on the men and how to use them. Mr. Bohjanen suggested that the mechanics keep the shop in neater form; they never close a can. Mrs. Swanson asked about using barrels; Mr. Jaworski said the shop had stolen all the ones he had in the parks to put up here. Mrs. Swanson had a question on her mind on personnel taking equipment off our property and leaving here in our property. Mr. Jaworski assumed that she was talking about Roy again, and said it is better to let him take the pickup home. Mr. Cardinal agreed. Mr. Jaworski said that if the Council wants him to leave it here, he can. Mr. Bohjanen felt it should be left here. Mrs. Swanson stated that we are paying for up -keep, gasoline, maintenance, etc. She asked Mr. Jaworski how come it was brought up before and he was leaving it for this Council. Mr. Jaworski stated that when Roy has an emergency it is handy to have a vehicle, for the reason that he has to come in anyway and punch the clock. Mrs. Swanson moved that Roy is to leave the pickup here, that Mr. Backlin refrain from taking Village property off the premises at night, referring spec- ifically to the Ford maintenance pick-up when not in use for regular Village purposes. Seconded by Mr. Marier. Carried unanimously. Mr. Marier stated that we are having a special r &7 meting to review size of dwellings, all building sizes, multiple, singlg, etc. We still have to work with the comprehensive plan as the designation is poor so we have to re- desig- nate. We can go through this within the next 2 months and change some of the coloring since you can't see the numbers. Mr. Marier reported that he had attended the Metro sewer Board meeting on Friday, as well as the Attorney, Mr. Locher, Don Carley, Mr. Strand, Mrs. Swanson and Mayor B b n n. We had stated ttlat the bills which we received in 1971 was nol 4;ustified. Whereas the previous Village Council had asked for a defer- 3/27/72 ment, we asked for cancellation of the bill. The Metro sewer Board rescinded the 1971 bill in the amount of some 625,000 as well as the deferred amount of some x58,000 for a total of 584,584.36 which was cancelled out and will not be liable to us. Mr. Marier stated that on April 5th we are meeting with the Metro Sewer Board and the Metro Council for the 1972 allocation which is about $50,000. They had had no feasibility plan as such; no money has been laid out for this. Mr. Marier had said that Lino Lakes would not get sewer and it looks like We won't. The Federal Govt. has dropped 511,000,000 from the Metro Sewer Board funds. It is a complex thing to decide where development will be. We will know more after the April 5th meeting. Mr. Marier stated that they were very responsive and polite and were quite surprised that the tax base of Lino Lakes is third highest in Minnesota. Mrs. Gould thought we had been second highest last year. Mr. Popham congratulated the Council on doing a good job. He wondered if we will have to pay at all on this interceptor. Mr. Marier said that the 1971 bill had been cancelled out and that the 1972 bill will be discussed. Mr. Marier stated that we may have to pay some engineering costs. He asked the Clerk to have by the end of the week all the growth made during 1971, to get the number of building permits, and to send this, if possible, to all members, if not picked up. He felt we should review this before it goes out. Mrs. Swanson stated that we are the third highest tax levy in the State. Glenn Rehbein commented that if we try higher we can be Number 1. Mr. Marier asked if we wanted to review this before it goes to MMB, as we should know what goes there. Mrs. Gould asked how much it cost to run the Village last year. She was informed that the information was not right at hand. Mr. Jaworski felt we should have a special meeting to discuss the report to MSB. Mrs. swanson asked him if he would be there. Mr. Jaworski said not when you call 1 hour before, on a Sunday. After discussion, it was decided to set a special meeting for Thursday night at 7:30 p.m. for 1 hour. Mr. Bohjanen wished to have the Clerk here; we would draft the letter that night. Mrs. Swanson reported. she noted that the resolution numbering had been taken care of. Field orders had been mentioned previously, but she wished to rescind them for the tine being until we a full -time supervisor who can be held responsible for field orders. Instead, we will have June prepare a form as to what is required. When we are larger, we can have field orders. Mrs. Swanson presented purchasing procedure through requisition and purchase order. After discussion, the following list of items which must be purchased through this procedure was drafted: 1. The rental of equipment. Requests must state approximate hours and rental costs per hour. 2. Maintenance and repair of vehicles or egipment exceeding 425.00 must first be approved. 3. All printing, except legal ads. 4. Requests to attend conferences and meetings must be cleared in advance. Depending on the type of request, a purchase order may or may not be required. 5. Office supplies. 6. Equipment and auto supplies. 7. All clothing acquisitions. 8. Maintenance and construction materials. 9. Miscellaneous supplies. 213 214 #�r 3/27/72 10. Tuitions and registrations. Permission to have a registration paid must be obtained before making a commitment. Emergency purchasing was discussed at length regarding No. 2 above. It was decided this will take the place of field orders. The Clerk noted that under State regulations, purchases made with petty cash do not need requisitons; Mr. Marier said only if not designated. Mr. Marier moved to pass items No. 1 to No. 10 above. ,Seconded by Mr. Jaworski. Carried unanimously. Mrs. Swanson asked the Clerk if the soils map had come. The Clerk said she hadn't heard anything further. Mr. Marier asked the Clerk to call Al Fisher to see where the soil map is. Mrs. Swanson noted that the quipment list was taken care of, and we will start a code file. The collateral was done. Mrs. Swanson noted that the Clerk had signed her name as "June" on some correspondence that went out of the Village. Clerk stated that she had done so on a couple of letters to persons she had been writing to for years. Mrs. Rwanson told her to sign her full name from now on. Mrs. Swanson reported that she had attended the Watershed meeting. The first meeting which she didn't attend, they had appointed members. She asked what title the members held. Mr. Cardinal stated that they were the Board of Mana- gers. Frank Murray had been hired as legal Counsel, Mrs. Swanson said. she said also that no disbursements will be alloted or paid out until the type of check blank is purchased; a two- section blank will be used. Their next meeting will be on April 12th. Mr. Marier asked 4t hat the mill rate will be; Mrs. Swanson said the overal rate will be 1/2 mill on tax, but it could reach 3 mills before they are done. The mill rate for the Counties is on first needs. She mentioned that the storm sewer systems in Forrest Lake could change silt formation in our streams. A Mr. Blomquist had stated that before enacting on any project they have to have discussion with the PCA, National Resources, Corp. of Engineers, Watershed Citizens, Minneapolis Watershed Dist. and others. Mr. Cardinal commented that the mill rate couldn't go up to 3 mills since they are only allowed to spend %75.000, and with the valuation we have it couldn't reach 3 mills. He noted there is a dollar limit and Mrs. Swanson should read her book. Mrs. Swanson said she only quoted what was said. Mr. Bohjanen asked if they didn't agree to send minutes; Mr. Cardinal said Yes, after approval. Mr. Marier askedhow they plan to use condemnation rights. Mr. Cardinal said if, for example, a dam has to be built, if 6 parties are involved and 5 agree and I doesn't, then they would use that right. Mr. Marier asked what if 6 don't agree. Mr. Cardinal said they could if they agreed it as for the bene- fit of the people, noting that we are not bad guys. Mr. Marier said he just wanted to bring that out. Mrs. gwanson asked, in conjunction with this, how is the County going to work with this on 2400 acres of land. Mr. Cardinal said you could be sure they were working very closely with them. Mr. Bohjanen agreed that they will attempt to work real close. Mr. Locher stated that at the P &7 he was asked to check into a variance to be made on Main St., on a parcel belonging originally to Alex Lichtscheidl. He 3/27/72 215 had found that on July 1, 1971, a contract for deed to Dean & Sharon Miller was signed, and on August 4, 1971, a contract for deed to Byron and Nancy Undlin was signed. The split of the 230' parcel resulted in a 120' parcel for the Millers and a 110' parcel for the Undlins. Mr. Undlin had taken out a building permit last fall, but had not built. Mr. Locher said that the con- tracts have not been filed of record, but only on the Assessor's books. No variance had been granted. He suggested sending a letter to Lichtscheidl and inviting him to a meeting, noting in the letter that he cannot do this without a variance since the lots have neither 2 1/2 acres nor 150 feet of frontage. Mr. Locher said that the 230' parcel was pre - existing to Ord. 21A, and someone could have built on it. Mr. Marier asked when these had been entered on the books. Mr. Locher stated that this was on November 5th. Mr. Marier asked the Clerk where she had gotten the information on the split; she said it had been found when going over the building permits for 1971. Mr. Dupre stated that he had been giving permits for the lots along Main Street as Mr. Lichtscheidl had sold so many pieces. Mr. Marier felt that the letter should include that a X25 fee is needed also. He noted that no mortgage company would give a loan without a variance. Mr. Locher reported that Roy Backlin had raised a question on people moving snow out of their drivewaysonto the roadway. He said this was not a State offense unless it creates an obstruction. He had received sample ordinances from the League if we wanted to adopt a local ordinance which can regulate this. It would be a misdeameanor and we can bill them for the snow removal. Mr. Cardinal noted that some he had seen pushed the snow across the road but left trails. Mr. Jaworski thought we should look into this. Mr. Locher will send them out to the Clerk to make copies. Mr. Locher stated that Mr. Hutchinson had received a call claiming that someone was making a telephone study of sewer problems in the Village and wondered if this was from the Village or authorized. Mr. Marier thought we had a letter from someone on this. Mr. Locher had told Mr. Hutchinson that nothing was authorized from the Council. Mr. Bohjanen said nothing was authorized. It was noted we had received a letter from Mrs. Kedrowski on 4th Avenue. Mr. Locher noted that the real - estate broker who had called on the 20 acre parcel of Forrest Tagg's land didn't call back or appear at the P &? meeting. Mr. Locher had received a call from Roger Barnes on the shop he has across from the Trailer Park; he had not appeared at the P & &. Mr. Locher had material on the state sign code which °.vas dated March 6th, and had been filed with the Secretary of State. He had met with John McLean and representatives from Naegele and Brede on Thursday on this matter. Under the code ,e have a right to issue permits for signs in place on June 8, 1971, but we have no right to issue new permits for new signs after that date if they are not in a commerical or industrial area. The State will have to buy those that are not in such areas. Mr. Locher read through the rules governing certification of legitimate local zoning applicable to devices within legally zoned commercial or industrial areas. All certification shall apply to the then existingboundaries of the zoning authority and any further addition or elimination of land will be treated on an individual basis under the provision of the law. A copy of the minutes or procedure authorizing the zoning authority to request such certifi- cation from the Commissioner of Highways must be included. All certification 3/27/72 shall be on an annual basis and shall be based upon local enforcement. Falure to enforce may result in revocation of certification. Mr. Locher noted that our ordinance is more stringent than theirs. He had dis- cussed this with Fd Wasik of the Highway office who felt that our ordinance was a good one; in fact, other village had plagerized it and picked out parts for their own ordinances. Mr. Bohjanen asked if he did this in conjunction with his report to the P &7. Mr. Locher said Yes. Mr. Bohjanen asked if he had been authorized through the P &7; Mr. Locher said Yes. Mr. Bohjanen asked Mr. Marier if he would report to the PO. Mrs. Swanson asked if any part can be photocopied. Mr. Bohjanen said he felt that at least one Councilman should be present to ask the Attorney to do some- thing like this. Mr. Locher said, Right, but there was a previous resolution. Mr. Bohjanen asked Mr. Locher if he would take this to the P &7.. Mr. Locher said he would leave it with the Clerk to make copies for the P &7. Mr. Marier moved to authorize the Planning and Toning Board to request certifi- cation of our sign code, Ordinance No. 51. Seconded by Mr. Cardinal. Carried. Mr. Bohjanen had a question for Mr. Locher, stating that he had indicated that if sewer is held back Jandric might have a case against us. Mr. Locher stated that there might be danger of a lawsuit if we were responsible, but we are not responsible, and the Metro Sewer Board is responsible for the delay and the extra cost so far. Mr. Bohjanen asked the Clerk to read a letter from the Fire Marshal. The letter noted that activity during the first quarter of the year was slow. He had spent about ten man hours on getting all the information together including cleaning the car. He had used the car oneday and had trouble with it so he had used his own car for about 30 miles of patrolling the Village. The bill he had turned in with the letter as for X3.00 worth of gas he purchased for the Village car as he did not know how to work the gas pumps at the Villa ;e Hull. Mr. Livingston noted that the activity will undoubtedly increase and he should have a uniform. If the Council would authorize a uniform allowance, he will purchase one. Mr. Bohjanen asked the Clerk if a clothin: allowance was budgeted for the Fire Marshall; she said Yes, $60 per year. Mr. Marier moved that Mr. Livingston purchase a uniform and submit a bill to the Council. Seconded by Mr. Cardinal. Mr. Jaworski asked if we should set a dollar limit. Mrs. Swanson noted that we have requisition slips. The vote was unanimously in favor. Mrs. Swanson stated that all purchases must have requisition slips, purchase orders and approval by the Council. Mr. Bohjanen noted that MT. Dupre, Building Inspector, had brought in new books tonight. He suggested that the PO look them over. Mr. Dupre had not gotten the book yet on dwellings, so we should use the other one for the meeting. He noted that this could well change a lot of things after July 1st. Mr. Bohjanen said that the CD Director will have a report at the next meeting. The CD and the Fire Marshal will distribute the Information Guides and the sheet on the Town Hall Meeting by Saturday night. Mr. Bohjanen said he had met with the Police Department. He had requested that they sit down again and work on a work roster. He also requested that they report any accident on our cars to him and the council, or at least leave a note for him, and they should tell the Fire Marshal if they are going to use his car. 1 1 1 3/27/72 Mr. Bohjanen said we had received 3 bids on the damage on the car, these were from Centerville Auto Body, Kelly's Auto Body, and Skyline Auto Body. The lowest bid was X225.55 and highest 5;301.13. He felt we should get the car fixed. Mr. Popham inquired about the damage. Mr. Bohjanen said the damage was to the right front fender; the other driver had been under the influence. Mr. Locher interposed that the defendent's car might be covered. A case is pending against this person since he bent the frame between the seats in the squad car; he had pled not guilty. Mr. Bohjanen said the accident happened while it was being used in the line of duty. Mrs. Swanson stated that the Mayor had1ad a special meeting with the Police which she had attended along with Mr. Jaworski. She was concerned about the Policemen being involved in an accident which didn't come to the attention of herself of the Mayor until 4 days later. The Chief of Police didn't report to the Council members. She said there was much animosity on the Chief's part and he was argumentative. •the said this would have to be worked out with our Police Bepar tn ent, and they will have to retort an accident. She said that Mr. Myhre had seen the Mayor and didn't mention it. Mr. Jaworski said he would like to speak in favor of the Police Chief, that he was going to tell the Mayor about the accident, but a call came in for him and he had to leave before he could do so. Mr. Myhre had only gotten 13 hours of sleep all week and it was hard for him to get hold of the Mayor. Mrs. Swanson commented that if she didn't report an accident when she was working she would have been fired. Mr. Bohjanen noted that Mr. Myhre had reported it to the Clerk for insurance purposes; the Clerk said this was reported the next day to her. Mr. Bohjanen felt it was a lack of communication. Mr. Cardinal asked Mrs. Swanson if she knew why he hadn't attended that meeting - it was because he had had a set of twin calves born that evening. He noted that Mr. Mari ,.r had been ,tuck in the mud on his street and couldn't make it. Mr. Bohjanen reported thaton March 29th, the Anoka County Ass'n of Municipal- ities will meet in the Fridley City Hall with a Metro staff member on sewers. Mr. Bohjanen noted that on April 5th the Metro Sewer Board meeting will be at 2 p.m., he thought; he will call for the exact time. Under old business, Mrs. Swanson asked what would be the final cost to the Village as to putting in the lateral system. She noted that we have wrenches coming, and asked why can't we get them right now. Mr. Cardinal said there was no reason why we needed them now. Mr. Jaworski thought Roy had picked them up already. Mr. Cardinal noted that the work wasn't complete yet. Mr. Locher said that the cost of the wrenches was in the bond issue. Mr. Bohjanen said they are ours. Mr. Jaworski was sure they were here, but he would double - check. Mr. Locher wondered if the wrenches would be required to be kept at the pumping site. Ids. Jaworski said No, they will be kept here or in the pickup truck. Mr. Cardinal thought one of each should go in the truck. Mrs. Swanson said they have to listed on the inventory. She asked what the cost ;eras. Mr. Cardinal thought it was (g10.50 each for the four wrenches, but didn't know the cost of the other one. A letter had been received from the Northwest saddle Club, stating that they had voted to have definite plans for a permanent dwelling on their property by July 1st, They wished to attend the P &7 meeting on April 19th to get some help in determining where would be the most logical placement for the dwelling 217 J 3/27/72 on their property. It was felt that July 1st was way over their trailer permit period. The Clerk was asked to drop a note to Dan Heimer to come to the next Council meeting. Mr. Backlin had obtained a quotation of (694.56 plus !160.00 installation on a steel crib. Mr. Jaworski felt the longevity was worth the extra cost. Mrs. Swanson that Mr. Cardinal as a member of the joint purchasing committee could get a price on such material from the County. Mr. Bohjanen said this doesn't pertain to this type of equipment. Mr. Jaworski suggested calling the County to see if they have such material. Mr. Marier suggested getting a price on cyclone fencing; we could move the compressor to another spot on the balcony. Mr. Jaworski wondered if the wooden balcony would take the weight of the com- pressor. Mr. Marier thought it would. Mr. Marier felt the fence would be a lot cheaper, about s6 -700 cheaper. Mr. Jaworski said we should have Roy get a price on a cyclone fence with a gate and a top if it is reinforced. Mr. Marier said that on February 25th we were sent a letter on an aid program set up by the legislative session to local police departments. We would need a police department for more than 1 year to qualify. Mrs. Swanson said that Mr. Bohjanen had said this was only for full -time departments. Mr. Locher said No, but this was for a benefit association. He had talked with Mr. Myhre on this and had gone over the form. He felt we didn't qualify. However, we can set up a fund which can be a separate non - profit organization, or a separate Fund for the police benefit only. Mr. Locher said he had not been authorized to check on this. Mr. Marier felt we should wait while we investigate. Mr. Marier noted that we had also talked at length about the snowmobile business on Birch street. He asked if you are a renter and running a business, aren't you as liable as the owner? Mr. Locher said Yes. Mr. Myhre said he had gone over there and talked to the babysitter who admitted they were renting the snowmobiles. Mr. Locher said that's the problem, the owner didn't admit it. Mr. Marier asked Mr. Myhre if he was having a problem getting hold of these people - we have carried this over a month. Mr. Myhre said he delivered the letter himself to Sandra Dobryanow. Mary said he has no proof that she is renting snowmobiles. Mr. Marier said he had the advertisement from the paper. Mr. Locher said this would be okay if she admits it is her ad. Mr. Bohjanen said if we can get her to admit it is her ad, Okay. Mr. Locher said we must giver her warning in advance. Mr. Marier gave Mr. Myhre a copy of the ad and said that if he were to call her he could get rrices. Mr. Cardinal wondered if the snowmobiles would be replaced by motorcycles when the snow is gone. Mr. Locher noted that she had complained that those had no authorization to go on her property. The Clerk noted that the former operator of the Riding Stable, George Smith, had called her that morning to complain that a former employee of his had rented a horse out there and wanted to know why we let her rent when she has no permit; also, he had said that the horses were starving and there was no hay on the place, Mr. Cardinal mentioned that the horses are getting hay, but they aren't paying for it. Mr. Bohjanen stated that we had gotten another letter back from the State Fire Marshal that our fire classification would stay the same despite the mutual aid agreement papers. He noted that we have to sit down with them again. Norm Fritchie, Centerville Fire Chief, said we should consider what his village will consider a risk and what they are willing to do. They have taken no further action. Mr. Bohjanen noted that as soon as we get the clause worded right, we will get it inserted in the contracts. Mr. Bohjanen asked for action on the bids to fix the police car. Mr. Locher 1 3/27/72 said we would need action to fix it. Mr. Cardinal moved to take the low bid, that of Centerville Auto Body at :225.55. Seconded by Mr. Marier. Carried. Mr. Fritchie noted that the State requires permits for the use of explosives, and that he is licensed to give out such permits. Mr. Fritchis noted, too that on the coming Wednesday evening, March 29th, Centerville was having a meeting for local fire officials and other persons, and invited the Mayor and Council to attend; them would be free refreshments. This meeting will be at 8 P.M. in the Fire Barn. Mr. Bohjanen noted that he has another meeting and thought we sbuld send our Fire Marshal. Mr. Fritchie was thanked for the invitation. Mr. Bohjanen noted that we have an ordinance regarding explosives and asked the Clerk to send a copy to Mr. Fritchie. Mrs. Gould asked again what the Village had spent lastyear. The Clerk obtain- ed her reports from the office and informed Mrs. Gould that the total expendi- tures for 1971 had been `1359,951.74. The Clerk offered to give her the figure on the receipts, but Mrs. Gould was not interested. Mr. Cardinal stated that he had gotten a bid on a new tractor of cR7000. Mr. Marier asked how many tractors we have; he was told two tractors and five trucks. Mr. Marier asked how many employees we had; the Clerk said the number averages about 25 per month. Mr. Marier wondered with two tractors and one man who was goin ; to drive them. Mr. Jaworski noted that the Ford is going, that it costs too much to overhaul it. He said we have overhauled the r ^ms about 3 times at a cost of 580 each time for the rams alone. He thought that the rams are not big enough for the size of the bucket. Mr. Marier asked how much it would cost for new rams; Mr. Jaworski didn't know. Mr. Cardinal said the tractor bid was a John Deere, Mod. 2020, and gave other details. Mr. Marier said that if we can show the costs on this, then he would go along with purchase of a new one, but not just that we had repaired such and such. Show the actual cause. Mr. Jaworski said he would get a breakdown on what it cost to repair the Ford last year. Mr. Marier said when we get overburdened on costs, get a new one. Mr. Cardinal said when we get the cost of repairs, get the man -hours too. Mrs. gwanson brought up again the use of all the man -hours on the ice rinks. She said we are throwing away money with nothing to show for it. She told Mr. Cardinal to look more closely at this. Mr. Cardinal agreed, but said the snow is all gone now. Mrs. Swanson said to see what he can come up with next year. Mr. Cardinal said he would try to get a couple more bids on tractors. 219 Mrs. Swanson noted that we are paying 6 or 7 men to work in the parks; if we didn't have to pay 4 or 5 of them then we could take that money to buy equip- ment. Mr. Cardinal disagreed. Mrs. Swanson noted this other village procedure had 11 rinks and only 3 men to take care of them. Mr. Jaworski stated that it took these men all day to do the work. Mr. Cardinal advised her to check closely on their maintenance department. Mr. Bohjanen agreed that these would be full - time men. Mrs. Swanson stressed that we must work it out so the money spent is utilized next year, and so we can eliminate the time being written in on the slips. Mr. Jaworski said we could have all of them come up here and punch the clock. Mr. Cardinal moved to pay bills #4404 to #4426 excluding #4422 which was void. Seconded by Mr. Jaworski. Carried unanimously. Mr. Jaworski moved to adjourn at 11:42 p.m. Second Minutes approved at the meeting of April 10, 197 Mr. Cardinal. Aye. Clerk - Treas.