02/23/1976 Council Minutes - Laserfiche WebLink

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30 February 23, 1976 the Council. Mr. Zelinka felt this would create the same problem that has existed in the past - no one has a supervisor. There was discussion on why extra help is needed in the office. The log the Clerk had kept for 17 days was discussed. The back log of work was considered. Someone asked if it was legal to hire a Deputy Clerk without advertising. Mr. Locher said the Deputy Clerk serves at the discretion of the Clerk. Mr. Sch- neider reiterated all the reports that are required and the time involved. Mr. Zelinka asked if the overload is caused by the lack of capability in the office or the lack of time? Mr. Schneider said the Clerk had been given a set of books that had just been carr- ied forward. He didn't know if any one had ever sat down with the Clerk and sugg- ested changes or not. He felt the file cabinets are in bad condition. Nothing can be found. Mr. Schneider moved, unless there is some legal reason for advertising, that Mrs. Anderson be hired as recommended by the Personnel Commission. Mr. McLean asked, How many hours per day? There was discussion of the duties of the Clerk. Mr. Locher read those duties as set forth by the Municipal Handbook. In the matter of a Deputy Clerk, the Mun- icipal Handbook states, 'The Deputy Clerk is appointed by the Clerk with the consent of the Council.' Mr. Locher said the Council can authourize the Clerk to appoint the Deputy Clerk. Mr. Zelinka re -read the recommendation from the Personnel Commission. Mr. Cliff Buchan, of the Forest Lake Times, asked where the name of Mrs. Anderson was ob- tained and from what meeting? The Clerk said Mrs. Anderson had stopped in the office and applied for the position after reading in the papers that the Deputy Clerk had resigned. Mr. Schneider said that some one must be in charge in order to get this work caught up. Mr. Schneider would like a complete list of duties. He felt if some one is employed for the bookkeeping position they do this work without interruption pref- errably in the enveh1ngsor on Saturdays so he can work with that person. Mr. McLean felt the only thing the Council could consider at this time is the overload. Mr. Schneider asked how long it would take for a recommendation from the Personnel Commission? Mr. Zelinka said he also felt that some one with accounting background should be considered. Mrs. Anderson had not been interviewed by the Personnel Commission, but they had asked the Clerk to interview her and the Mayor. The Clerk reported that she had talked with Mrs. Anderson this day, the Mayor had also talked with her. Mr. Schneider and Mr. Karth had been in the office when she was there and has spoken to her breifly.