03/22/1976 Council Minutes - Laserfiche WebLink

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1 1 1 March 22, 1976 to the Council at this meeting should not be reviewed first? Mr. Karth said the motion was not made on the plan but on the fact that Mr. Volk had been on probat- ion long enough. Mr. Zelinka seconded the Motion. Motion carried with Mr. McLean voting, No. The Personnel Commission had recommended that Mrs. Marilyn Anderson be hired as a Bookkeep- er- Clerk. Mr. Zelinka so moved. Mr. McLean asked if the Clerk- Treasurer's job description would be altered? Mr. Schneider said, Yes. Mr. McLean asked if the job would be reduced in content? Mr. Schneider said the Bookkeeper -Clerk would be responsible for the internal re- porting. Mr. McLean asked how long it would be before the new job description covering the base jobs and new salary covering the new description was ready? 60 days? Mr. Zelinka felt that would be plenty of time. Mr. Zelinka said the bookkeeping system would be set up according to the recommendations of Mr. Schneider, but the Clerk- Treasurer would be trained in the basic job in order for both to handle the bookkeeping. Mr. McLean asked who would be responsible for minutes at the various board meetings? Mr. Schneider felt it was expecting too much to have one person attend six or seven meetings a month. He thought these duties should be divided between the two people. Mr. McLean said he just wanted the same person because of the carry over from the Planning and Zoning Board meetings to the Council meetings and the fact the Planning and Zoning Board members do not have a chance to correct the minutes before the actions are presented to the Council. Mr. Zelinka thought that maybe the Clerk should be more involved in the Planning and Zoning Board because of the necessity of continuity from that Board to the Council..Mr. McLean felt the Clerk- Treasurer should be at any meeting where there are legal implications and the need for access to the files would occur. Mr. Schneider moved to designate the title of Bookkeeper -Clerk with the primary duties to maintain the ledgers and be responsible for all internal financial rep- orts and to be responsible to be responsible to the liaison to Budget and Finance, with the secondary duties to learn the operations of the Clerk- Treasurer's office in order to fill in in her absence. The Bookkeeper -Clerk would be responsible for the minutes of the Park Board and the Personnel Commission. Seconded by Mr. Karth. Motion carried unanimously. Mr. Schneider moved that Mrs. Marilyn Anderson be hired for this position. Mr. McLean asked if the City should be advertising for this? Mr. Locher said he didn't think it was necessary to advertise. Mr. Zelinka said the Personnel Commission felt the person responsible for the finan- cial records should not be interupted by phone calls, ets., the implication was a Deputy Clerk as such was not needed but a person for bookkeeping. Mr. Zelinka poi- nted out the Statutes enables the Clerk to hire an assistant with Council approval. The responsibility is with the Clerk. Mr. Locher reported the City Ordinance Number 43A does not require the City to ad- vertise for the position. Mr. McLean asked if this had not been the practice in the past? Mr. Zelinka said, this has been done before and it can be done now. Mr. Schneider felt it would be difficult to find the right person for this posit- ion. He had talked with Mrs. Anderson and felt she is fully qualified for the pos- ition.