08-25-14 Council Packet - Laserfiche WebLink

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Springbrook Line censecl Products and Services Type Recurring QTY Sales Price Total Price Item 7 SaaS - Accounts Payable Electronic Approval Workflows Allow users to approve Invoices electronically. Working with a Springbrook Consultant, you will define rules for approval and escalation for each department in your organization. Once deployed, users will receive email notification when the have any outstanding approval, their item has been approved or rejected. ThisSubscription; feature will be implemented after the Go -Live. ***Due to the nature of this feature, a cost estimate for the services will be provided in a State of Work during the Discovery phase. Consulting and testing time above the estimate will be billed at actual hours at the current Consulting Rate.*** License ® 1 $550.00 $550.00 8 Fixed Assets Conversion Services Fixed Assets Conversion Services Service Conversion; 0 1 $1,050.00 $1,050.00 9 Finance Conversion Services - Plus Finance Conversion Services - Plus is available for all deployment models. Plus Conversion Services are designed to convert critical data necessary for processing in the application. Services at Plus consist of conversion of General Ledger Chart of Accounts Masters, General Ledger Beginning Balances (current and 3 years prior) General Ledger Fiscal Period Balances (3 years prior) and current YTD AP 1099 Vendor totals. Additionally, Plus Conversion Services also include conversion of Accounts Payable Vendor Masters and Fixed Asset Masters. All Conversion Services Identified at this level are Template Conversions. The Client will be responsible for extracting the data from the current system and populating It into the templates provided by Springbrook. Only data populated and available on the template will be converted. Service Conversion; 1 $7,200.00 $7,200.00 10 Business Process Study Level 2 - Payroll & Personnel Management This service includes working with a Springbrook Consultant to review current business processes and understand functionality present in the Springbrook application. The findings from this session will be used to formulate an Implementation plan that will meet your functional requirements. Following the session your Springbrook Implementation team will deliver a document identifying deviations from the application Best Practices as well as a Statement of Work to document the scope of the project identified. Service Professional; ❑ 1 $1,200.00 $1,200.00 11 SaaS - FULL User License Subscription; ® 5 $goo.00 44,500.00 12 Business Process Study Level z - Finance This service includes working with a Springbrook Consultant to review current business processes and understand functionality present in the Springbrook application. The findings from this session will be used to formulate an implementation plan that will meet your functional requirements. Following the session your Springbrook Implementation team will deliver a document Identifying deviations from the application Best Practices as well as a Statement of Work to document the scope of the project identified. Service Professional; ❑ t $1,200.00 $1,200.00 13 SaaS - Cash Receipts import Allows users to Import receipts and payments via a delimited file into the Cash Receipts modules via one of the standard import templates available or via the configurable import utility. Payments imported into the application can be modifiedSubscription; if desired. This is not a real-time interface: a user will need to manually import the file into the application for the payments to be update in the Springbrook Application. Initial configuration and deployment services are included with this license. License ® 1 $660.00 $660.00 14 Accounts Receivable Professional Services Working with a Springbrook Consultant, you will configure and deploy the Accounts Receivable Module. Based on the number and complexity of your receivables, this is typically a 1-2 day remote training event you will complete following the Go -Live of Finance and Utility Billing products (if applicable). Service Professional; 0 1 $2,800.00 $2,800.00 15 SaaS -CASUAL User License Subscription; 0 5 $300.00 $1,500.00 16 Laserfiche Attachment Integration Professional Services - Essential Working with a Springbrook Technical Service Representative, the integration will be configured and deployed to connect the Laserfiche document repository system to the Springbrook attachment feature. Following the deploy of the integration, your staff will be provided an overview of the integration to between saving and accessing documents between the two systems. Service Professional; 0 1 $1,400.00 $1,400.00 17 SaaS - Accounts Payable Positive Pay Export This feature enables you to produce a flat file export from your application of checks issued in the Computer Checks process. You will work with your Springbrook project team to map the export format to confirm with your Financial Institutions import requirements. License Subscription ; 0 1 $200.00 $200.00 18 SaaS -Accounts Receivable invoice and Manage outstanding receivables and collections with the Account Receivable module. This module uses your existing customer and location records to License Subscription; ® 1 $1,650.00 $1,650.00 2