08/12/2002 Council Minutes - Laserfiche WebLink

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COUNCIL MINUTES AUGUST 12, 2002 City Clerk Blair advised currently, the City's existing copy -only machine generates a volume of approximately 31,500 images per month, at a cost per image of .0132. It is not known exactly how may images per month the new scanning unit will reduce the volume on the current machine, but it is expected to extend the life of the existing copying and printing machines. City Clerk Blair indicated maintenance is typically performed on a quarterly basis. Because it is difficult to estimate volume at this point, the vendor, Coordinated Business Systems, is willing to provide the City with a full service maintenance agreement for the first quarter (through December 2002) for a fee of $300, which is based upon a volume of 30,000 prints and unlimited scanned images. After that time, usage would be evaluated and estimated based upon the quoted per -image rates. City Clerk Blair stated staff recommends this be a cash purchas financed arrangement. Although the vendor does provide lease financing, the rate of interest does not appear to make this an a ther than a lease agreement or ents, and on occasion provides ternative at this time. City Clerk Blair indicated Resolution No. 02-94 approves t urc ase and designates the funding source for this purchase. The final dollar amount will b n •n the quotation provided to City Council at the August 8, 2002 work session, plus tax, Ingle quarterly maintenance agreement (through December 2002), less any discounts whic . be gotiated. City Clerk Blair advised staff recommends adoesolution No. 02-94, Approving the Purchase of Scanner and Designating Fundin Councilmember Carlson moved to adop®esol► ion No. 02-94, Approving the Purchase of Scanner and Designating Funding Source. C er Dahl seconded the motion. Motion carried unanimousl Resolution No. 02-94 can be e ' ity Clerk's office. Consider Approval for 2003 N h Metro Telecommunications Commission Budget, Linda Waite Smith, City Administrator Waite Smith advised, as a member of the North Metro Telecommunications Commission, the Lino Lakes City Council is required to act on the Commission and Media Center budgets. City Administrator Waite Smith indicated the Commission's operating budget for 2003 is proposed at $358,410. This is a decrease of $107,767 under the 2002 budget. The 2002 budget was significantly higher than the 2003 budget due to the costs associated with the formal franchise renewal process. City Administrator Waite Smith stated the Media Center's proposed budget is $900,546.00. This budget is composed of operating expenditures totaling $549,346 and capital expenditures of $351,200. In addition to the budget, the Operating Committee (City Administrators of the seven member cities) has also proposed an increase in the subscriber's monthly Public, Education and 10