08/12/2002 Council Minutes - Laserfiche WebLink

Home Search

COUNCIL MINUTES AUGUST 12, 2002 Public Services Director DeGardner indicated project manuals were sent to eight contractors. Sealed bids were opened on July 2, 2002. Two bids were received with Global Specialty Contractors, Inc. being the lowest responsible bidder at a base bid of $106,632. Public Services Director DeGardner indicated the low bid was higher than anticipated. He and Mr. Richard Gray, Landscape Architect of TKDA have reviewed this issue and have looked at several options including whether to modify the bid proposal, re -bid the project, or to accept the low bid. They considered modifying several line items, such as omitting the load testing of piers and omitting the grouting of pier shafts. Several substitutes, such as using poured concrete rather than pavers on the stairs and open areas, were considered. However, the identified cost savings are marginal and will detract from the aesthetics of the project and its longevity. After considering several options, he was recommending that the City proceed with the project and award the bid to Global Specialty Contractors, Inc. with a base bid amount of $106,632. Public Services Director DeGardner advised funding for this pro This project was approved by the City Council as a component o 2002 goals, totaling $75,000. Proceeding with the project w $60,000 of undesignated park dedication funds for the Birc the Dedicated Parks Fund. k Board's 1996, 2001 and esignating an additional ail project. Public Services Director DeGardner indicated at the 2002 Park Board meeting, the Park Board recommended designating the necessary par + -dica r funds and proceeding with this project. The scheduled final completion date for 's p ect is October 31, 2002. Public Services Director DeGardner advised bids and award the Birch Park Trail Proje the amount of $106,632. Councilmember O'Donnell moved Global Specialty Contractors, Inc. wi Reinert seconded the motio staff recommends that the City Council receive the Specialty Contractors, Inc. with a base bid in Motion carried unanimously. e t ids and award the Birch Park Trail Project to e bid in the amount of $106,632. Councilmember Consideration of Receiving Bids and Awarding Highland Meadows Park Development — Phase 1 Project, Rick DeGardner, Public Services Director DeGardner advised Highland Meadows Park is a four -acre park located at 624 Ario Lane and will primarily serve the residents of the Highland Meadows Additions, Bluebill Ponds, Mar Don Acres and the Twilight Acres developments. This park was master planned earlier this year with input from neighboring residents at two master planning meetings. A copy of the master plan is attached. Public Services Director DeGardner indicated the Phase One Project consists of the removal of plant material, general earthwork, installation of trails, asphalt paving for the 1/2 court basketball court, concrete walks and play area curbing. Thirteen project manuals were sent out. Only one bid was submitted. The bids were publicly opened on August 8, 2002 at City Hall as follows: 13