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COUNCIL MINUTES AUGUST 11, 2003 APPROVED 526 Administrator if it could be discussed at the budget meeting and left the notice requirements up to her. •527 He stated he wanted to discuss it again to bring the other members up to speed, because at this point 528 the members who were not at the meeting have no information to know what made the other three 529 Councilmembers take that position. He advised they do not take action at work sessions, so when a 530 decision is ready to be made they will bring it to a City Council meeting to take action. 531 532 Councilmember Carlson indicated there may be confusion on the wording, because she was only 533 talking about one point, which was that they are not satisfied with the offer. 534 535 Mayor Bergeson asked if there was a counteroffer proposed. Councilmember Carlson indicated there 536 was not. 537 538 Mayor Bergeson stated that is another reason to hold off communication until they have a clear 539 response. Councilmember Reinert indicated he thinks it is important to follow the process that is in 540 place, which is for the committee to provide updates and receive feedback from their City Councils. 541 He indicated he thinks the emails went beyond that process, and he believes they should stick to the 542 process. 543 544 Councilmember Dahl stated her understanding was that the process was followed, and she thought the 545 decision was that the offer could not be accepted. She indicated Councilmembers Reinert, Dahl and 546 Carlson were there, so if the process was not followed, it was only that not all members of the 547 Council were present and they should not have been discussing it in the first place. She noted City 548 Administrator Waite Smith was also of the impression that they could not accept the offer. 549 1550 Councilmember O'Donnell stated his understanding was at the work sessions they give direction to 551 the committee members to bring back to the committee for communication. It sounds like a decision 552 was made by the City Council at a work session and now a sidebar conversation has taken place 553 where it was discussed. 554 555 Councilmember Reinert indicated the only difference from that procedure he sees is that from the 556 discussion that took place some City Council members made conclusions, and created decisions, and 557 believe press releases should be sent out. 558 559 Mayor Bergeson indicated he thinks they need to have further discussions on this at a work session, 560 where all are present. 561 562 Councilmember Carlson indicated her concern it be done at a regular work session where there are 563 tapes made and minutes transcribed so there is a record of the discussion. Mayor Bergeson stated the 564 reason he suggested the budget session is his concern for the affected employees and the desire to 565 keep the process moving. 566 567 City Clerk Aim Blair indicated there will be a recording secretary at the budget work session, with a 568 tape made. She stated she was directed to make those arrangements. 569 570 Councilmember Carlson stated she was not aware of a sidebar conversation. Councilmember 571 O'Donnell indicated he was referring to Councilmember Carlson's comment about being asked of the 572 outcome by a representative of another city. Councilmember Carlson stated yes, she was approached 0573 by someone from Centerville. 12