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COUNCIL MINUTES July 27, 2015 DRAFT 136 PUBLIC SAFETY DEPARTMENT REPORT 137 138 4A) Resolution No. 15-78, Approving Change Order No. 1 for the Lino Lakes Fire Station 139 Project — Police Chief Swenson noted that staff is seeking approval of a change order on the Fire 140 Station Project, with the changes being related to permit requirements of the Rice Creek Watershed 141 District (RCWD) and Anoka County Highway Department. 142 143 Quinn Hutson, CNH Architects, further explained that the permit review process of the RCWD didn't 144 allow all wetland delineations to be complete at the onset when bids were developed. The changes 145 basically relate to water quality and wetland delineation. 146 147 Mayor Reinert expressed his concern about change orders. He wondered how long it took to get the 148 necessary information from the RCWD. Mr. Hutson explained that the watershed district insisted 149 upon reviewing the two projects (fire station and turn lane projects) as one so that slowed the process. 150 151 Council Member Rafferty discussed some of the larger items included in the change order with staff 152 and consultants. There is drainage/manhole that must be installed due to high water levels right now, 153 based on the interpretation of the watershed district. Council Member Rafferty confirmed that staff 154 has worked with the changes to bring the cost as low as possible. Mr. Hutson noted that they have 155 worked it to a reduction of tens of thousands of dollars. 156 157 Council Member Stoesz asked about the possibility of using city staff to complete some of the labor 158 or providing an available manhole from stock. Mr. Hutson did not confirm that would be possible 159 based on his discussions with city staff on this topic. 160 161 Mayor Reinert wondered if the city could negotiate with the watershed district since their delay is a 162 factor. He also asked if there are other changes coming. Mr. Hutson explained an outstanding item 163 relating to ground softness but there's no cost understood with that as yet. 164 165 Council Member Roeser noted his concern that this type of water management can have an adverse 166 impact on businesses and others. The bottom line is that this was a farm field before development of 167 the fire station so it had no planned drainage at all. 168 169 Council Member Kusterman asked if there is any ability to mediate on the requirements. Mr. Hutson 170 explained that the watershed district is a quasi -government agency that is charged by the government 171 to regulate water. There may be an appeal process. He added that it isn't unusual to get feedback 172 from the watershed district on projects. This one relates mainly to the timeline since all the 173 information wasn't available from them right away. 174 175 The council confirmed that the cost of the change order falls within the project contingency. 176 177 Council Member Rafferty moved to approve Resolution No. 15-78 as presented. Council Member 178 Stoesz seconded the motion. Motion carried on a voice vote. 179 180 6B) Public Safety Department Update — Chief Swenson updated the council as follows: 4