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4.11 Community Room Use Policy Page 1 of 4 4.11 Community Room at Boatworks Commons Purpose The Community Room at Boat Works Commons is owned and operated by the City of White Bear Lake. The intent of the room is to provide a public space that commemorates the history of boat building in the White Bear Lake area over the past 150 years. The Community Room is designed to accommodate gatherings, meetings and events hosted by White Bear Lake-based civic groups, non-profit organizations, community clubs, and private social events held by residents or businesses located in the City or for other purposes authorized by the City of White Bear Lake. Policy Use of Community Room: As the City offers a variety of other meeting space alternatives, the Community Room is intended to provide a space to host special events, as opposed to standing, sequential meetings of community groups, organizations and clubs. The Community Room may be reserved for private social events, such as weddings, graduations or birthday celebrations held by residents or businesses located in the City White Bear Lake. The Community Room is not intended and shall not be used to conduct commercial enterprise or activities. The City reserves the right to exclude certain dates and holidays from permitted events to ensure the Community Room is available for the general public to enjoy. The City may also use its discretion to limit the number of concurrent events permitted due to the reliance on a shared parking facility to accommodate the increased intensity of use. Classification and Priority of Users: City staff will judiciously schedule the facility based upon the following criteria. 1. Any meeting or event directly sponsored by the City of White Bear Lake. 2. Any meeting or event sponsored by the Community Services Department of School District No. 624 approved by the City of White Bear Lake. 3. Meetings or events conducted by White Bear Lake-based civic and non-profit organizations. 4. Meetings or events conducted by White Bear Lake-based clubs or organizations. 5. Private social events held by residents and businesses located in the City of White Bear Lake. Application of Use: 1. All groups not coordinated, supervised, or otherwise conducted by the City shall complete the “Application and Permit for Use of the Community Room at Boat Works Commons”. 2. The City staff will review all applications for approval. The applicant will receive confirmation approving his/her applications. City of White Bear Lake Community Room Policy Manual Buildings, Parks & Public Spaces